RECESS MEETING OF JUNE 15, 2004

 

 

A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 6:00 p.m. on June 15, 2004, at City Hall in the City of Ocean Springs.  Present were Aldermen Jalanivich, McDonnell, Cody, Carvin, Dalgo and Gill, City Attorney Oscar Jordan, City Clerk Janet Dudding and Interim City Clerk Diane Northrop.  Alderman Lloyd was absent.

 

Alderman Cody gave the Invocation.

 

Mayor Seren Ainsworth led the Pledge of Allegiance.

 

 

 

Consent Agenda

 

        City Clerk:

a)      Approve Minutes of Recess Meeting of May 18, 2004

b)      Approve Minutes of Regular Meeting of June 1, 2004

c)      Approve Minutes of Special Call Meeting of June 4, 2004

d)      Accept Action Report

e)      Pay Docket of Claims and spread docket summary upon the Minutes:

(Docket Summary)

f)        Accept Janet Dudding’s Oath of Office as City Clerk (Exhibit):

(Oath)

g)      Authorize Janet Dudding and one staff member to attend the Municipal Clerk Certification Program in Hattiesburg July 22-23, 2004 at cost of $60 plus applicable travel expenses

h)      Approve a budget amendment to the public works budget:

(Budget Amendment)

i)        Amend fixed asset capitalization thresholds for financial statement presentation to the Auditor’s Office recommended amounts, with all other assets needing or requiring tracking to be maintained in a non-depreciable listing within the fixed asset software, effective retroactively to the fiscal year ending September 30, 2003 (Exhibit):

(Fixed Asset Capitalization)

j)        Adopt Auditor’s recommended useful lives and suggested salvage values for the capitalizable assets effective retroactively to the fiscal year ended September 30, 2003 (Exhibit)

k)      Authorize the mayor to execute a lockbox contract with Hancock Bank and authorize the rental of a Gulfport post office box for an approximate annual cost of $148 to receive and process mailed-in water and sewer bills (Exhibit):

(Hancock Contract)

l)        Authorize the repayment of $93,505.84 sales tax from the Sewer Fund to the General Fund; establish the repayment relationship for future sales tax receipts and authorize appropriate budget amendments with publications if required (Exhibit):

(Sales Tax Repayment)

m)    Authorize budgeted $108,649 interfund transfer from Eagle Point/Eagle Nest fund to the Sewer fund

        Fire Dept.:

n)      Allow Jarod Coates, Mathew Bigelow, Orval Ray West and David Wicker to attend Incident Response to Terrorist Bombings training in Socorro, NM on the dates requested and pay all reasonable and actual expenses not reimbursed by the Office of Domestic Preparedness

        City Engineer:

o)      Authorize the advertisement for notice to the public regarding the categorical determination and authorize the City Clerk to secure and pay for the advertisement (Ocean Springs Sewer Rehab):

(Public Notice – Categorical Determination)

p)      Authorize Compton Engineering, P.A. to provide engineering services regarding the Emergency Management and Public Safety Facility project:

(CE Memo)

        Public Works:

q)      Award bid for Sewer Cleaning Truck to Super E Sterling ($101,542.00) as lowest and best bidder that met all specifications:

(Sewer Cleaning Truck Bid)

        Community Development & Planning:

r)       Accept resignation of Engineering Technician Jonathan Baum, effective June 18, 2004, and authorize City Planner to begin process to fill vacancy as soon as possible:

(Baum Resignation)

s)       Accept recommendation to grant Sketch Plat Approval to BJC, LLC regarding subdivision on north side of Davidson Rd., 830 ft. west of Halstead as stipulated:

(BJC, LLC Documents)

t)        Pay invoice from LMI (Josh Dudte, Youth Corps Supervisor) ($1,140.00) regarding Urban Youth Corps Grant:

(Dudte Invoice)

u)      Allow YMCA to hang a banner sign over Government St. on June 28-July 4, 2004 to advertise 24th Annual Wesson Memorial Run:

(YMCA Sign)

        Risk Manager/HR Director:

v)      Pay invoice from Campbell Construction Co., Inc. ($414.00) for repair of iron window gate in Tax Dept.:

(Campbell Invoice)

w)    Allow Risk Manager/HR Director to utilize services of a temp agency to fill clerical need in her office ($11.20 hr.) on a part-time basis only:

(HR Assistance)

        City Attorney:

x)      Accept resignation of City Attorney Oscar Jordan, effective June 30, 2004:

(Jordan Resignation)

y)      Pay City Attorney’s bill for May 2004 ($3,825.00)

        Miscellaneous:

z)       Accept recommendation of Batson and Brown, Inc. to approve Final Estimate No. 6 from Tony Parnell Construction Co. ($17,426.94) regarding Shearwater Bridge Replacement and release them from maintenance on project:

(Batson & Brown Invoice)

aa)   Pay invoice from Delgado, Acosta & Wallace, PLLC ($328.15) for legal services rendered regarding annexation:

(Annexation Invoice)

bb)  Award quote for purchase of 50 10-ft. fluted street sign poles to John J. Aertker, Jr. Co., Inc. ($13,200.00) from Ward 4 capital improvement funds and waive $10,000.00 bid requirement:

(Street Sign Poles Quote)

 

Items l, r ,v and x were removed from the Consent Agenda for further consideration.

 

Motion by Alderman Cody, seconded by Alderman Carvin to approve the Consent Agenda, excluding items l, r v, and x.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Department Reports

 

City Clerk

Janet Dudding thanked the board for their consideration and approval of the lock box contracted through Hancock Bank. She went on to explain the benefits of how the lock box and the ACH credit card programs will help ease the workload of the water department.

 

Mayor Seren Ainsworth personally thanked Deputy City Clerk Diane Northrop for 19 years of service to The City of Ocean Springs.

 

Police Dept.

Chief Kerry Belk reported that he had met with city attorney Oscar Jordan regarding the proposal of creating a noise ordinance. The consensus of Mr. Jordan and a city judge was that making a new city ordinance strictly dealing with noise would not be feasible and the police department should utilize the already existing disturbing the peace ordinance to write tickets or make arrests for disturbing the peace.

 

Fire Dept.

Motion was made by Alderman McDonnell and seconded by Joe Carvin to spread upon the minutes a letter written by Fire Chief Mark Hare concerning a block wall being built at 243 Front Beach Dr.

 

Alderman Mcdonnell asked that Chief Hare and the city attorney review the findings of the Fire Chief’s inspection of the block wall and determine if there is any obstruction to emergency vehicles or to public safety and if so what should be done to reshape the wall or tear it down to make it acceptable to the city.

 

 

 

 

City Engineer

No Report or comments offered

 

 

Public Works

 

Alderman Cody requested the corroboration of the city engineer and the public works director in finding a workable solution to the Holcomb Blvd drainage problem. Questions of financial funding came up and Alderman Cody suggested that he, Alderman Dalgo and Alderman at large Jalanivich come together and find the money for the project. Alderman Cody also expressed the need to get the project done as quickly as possible as school is now out and the area around the school would need to be torn up to complete the project.

 

Public works director stated that a combination of contract and in house labor would most likely be used to complete the Holcomb Blvd Project.

 

The City engineer should have preliminary cost figures by the next scheduled board meeting. (July 6, 2004)

 

 

 

City Planner

A motion was made to accept item r on the consent agenda

 

Motion by Alderman Dalgo, seconded by alderman at large Jalanivich

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

A motion was made to allow Johnny Grou of the Public Works Department to temporarily fill the engineering Technician position until a permanent person can be hired. The Johnny Grou will continue to be paid out of the Public Works budget and the position will answer to the Public Works Director until the position is permanently filled.

 

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

A motion by McDonnell, Seconded by Carvin was made to allow the City Planner to advertise to fill the Engineering Technician position left open by the resignation of Jonathan Baum.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

A motion was made by McDonnell, Seconded by Carvin to allow Dan Resch and Mary Ann Ederer to go ahead with the plans to build on Lot 1 I’berville landing with the understanding of both parties that no certificate of occupancy will be issued until all requirements are met with the subdivision planning.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

A motion was made by Jalanivich, seconded by Cody, to pay the invoice submitted by the Secret garden in the amount of $ 875.00 for materials related to the Urban Youth Corp.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Motion by McDonnell, seconded by Cody to reject the bid for the Gateways because the bid was higher than the anticipated cost of the project.

.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Risk Manger/HR Director

 

 

 

 

 

 

 

 

 

 

 

City Attorney

 

ORDINANCE NO. ____ - 2004

 

AN ORDINANCE AMENDING CHAPTER 5 OF THE

OCEAN SPRINGS MUNICIPAL CODE AMENDING

SECTION 5.8 TO ALLOW DOGS TO RUN

AT LARGE IN A DESIGNATED AREA IN

THE CITY OF OCEAN SPRINGS, MISSISSIPPI

 

Motion by ____?, seconded by ____?, to adopt the above and foregoing ordinance.

 

VOTING AYE ALL

VOTING NAY NONE

 

 

 

 

 

 

 

 

 

Mayor

 

 

 

 

 

 

 

 

Old Business

 

(Evergreen Cemetery)

 

Motion by ____?, seconded by ____?, to authorize the City Clerk to record the Evergreen Cemetery Additional deeds in the land deed records of Jackson County.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

(Boys and Girls Clubs of Jackson County – Request for Community Promotion Funds)

 

Motion by ____?, seconded by ____?, to provide $5,000.00 in community promotion funds to the Boys and Girls Clubs of Jackson County for advertising the assets and attributes of the City of Ocean Springs.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

(Gulf Coast Women’s Center for Nonviolence – Request for Community Promotion Funds)

 

Motion by ____?, seconded by ____?, to provide ___________  in community promotion funds to the Gulf Coast Women’s Center for Nonviolence for advertising the assets and attributes of the City of Ocean Springs.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

(Pay Request No. 9 – Caldwell Tank (New Elevated Water Tank – Contract A)

 

Motion by ____?, seconded by ____?, to approve Pay Request No. 9 from Caldwell Tank in the amount of $84,758.00 regarding Contract A – New Elevated Water Tank, DWI-280035-02, and release payment upon receipt of funds from the DWSIRLF loan.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

(Interlocal Agreement with School District – Holcomb Blvd. Drainage)

 

 

 

Motion by ____?, seconded by ____?,

 

 

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

(Stop Work Order – 243 Front Beach Dr.)

 

Motion by ____?, seconded by ____?,

 

 

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

(Sports Complex)

 

Motion by ____?, seconded by ____?,

 

 

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

 

(Hwy 90 East Water/Sewer Extension)

 

 

 

Motion by ____?, seconded by ____?,

 

 

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

(Hurricane Disaster Plan for Animals)

 

 

 

Motion by ____?, seconded by ____?,

 

 

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

(Gary Thompkins – Government St. Zoning)

 

 

 

 

 

 

Motion by ____?, seconded by ____?,

 

 

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

 

New Business

 

(Gloria Skillestad – Community Promotion Funds for Fort Maurepas 4th of July Celebration)

 

 

 

Motion by ____?, seconded by ____?, to provide ___________  in community promotion funds to the Fort Maurepas Commission for advertising the assets and attributes of the City of Ocean Springs at their 2nd Annual Fort Bash on July 4, 2004.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

(Larry Dryden – Objection to New Business next to Lady Di’s)

 

 

 

 

 

 

 

 

Motion by ____?, seconded by ____?,

 

 

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

Appointments:

 

Nominations - City Attorney:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 1-year term as City Attorney ending June 30, 2005.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

Nominations - City Auditor:

 

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 1-year term as City Auditor ending June 30, 2005.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

Nominations - Civil Defense Director:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 1-year term as Civil Defense Director ending June 30, 2005.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

Nominations - City Prosecuting Attorney:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 1-year term as City Prosecuting Attorney ending June 30, 2005.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Nominations - City Judge:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 1-year term as City Judge ending June 30, 2005.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Nominations - City Judge/Prosecuting Attorney Pro Tem:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 1-year term as City Judge/Prosecuting Attorney Pro Tem ending June 30, 2005.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Nominations - Building Board:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 4-year term on the Building Board ending June 30, 2008.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

Nominations - Electrical Board:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 3-year term on the Electrical Board ending June 30, 2007.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Nominations - Historic Preservation Commission (2)

 

Motion by ____?, seconded by ____?, to appoint __________________ to 4-year terms on the Historic Preservation Commission ending June 30, 2008.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Nominations - Fort Maurepas Commission:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 3-year term on the Fort Maurepas Commission ending June 30, 2007.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Nominations - Library Board:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 5-year term on the Library Board ending June 30, 2009.

 

VOTING AYE ALL

ABSENT AND NOT VOTING Alderman Lloyd

VOTING NAY NONE

 

Nominations - Mechanical Board:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 3-year term on the Mechanical Board ending June 30, 2007.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Nominations - Museum Commission:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 4-year term on the Museum Commission ending June 30, 2008.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

Nominations - Park Commission:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 5-year term on the Park Commission ending June 30, 2009.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Nominations - Planning Commission (3):

 

Motion by ____?, seconded by ____?, to appoint __________________ to 3-year terms on the Planning Commission ending June 30, 2007.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Nominations - Plumbing Board:

 

Motion by ____?, seconded by ____?, to appoint __________________ to a 3-year term on the Plumbing Board ending June 30, 2007.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

Nominations - Taxi Board (3):

Motion by ____?, seconded by ____?, to appoint __________________ to 1-year terms on the Taxi Board ending June 30, 2005.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

Nominations - Zoning and Adjustment Board (2 and 1 unexpired)

 

Motion by ____?, seconded by ____?, to appoint __________________ to 3-year terms on the Zoning and Adjustment Board ending June 30, 2007.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Motion by ____?, seconded by ____?, to appoint ________________ to the Zoning and Adjustment Board to fill the unexpired term of Richard Schmidt.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

 

 

 

 

 

Audience Request

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Motion by ____?, seconded by ____?, to go into Closed Session to determine the necessary for an Executive Session.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

Motion by ____?, seconded by ____?, to go into Executive Session to discuss _____________.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

The Interim City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss _______________.

 

The Executive Session began at ________ p.m. and ended at _______ p.m.

 

Motion by ____?, seconded by ____?, to resume the Regular Session.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Motion by ____?, seconded by ____?, to adjourn.

 

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Lloyd

 

 

 

 

 

 

 

 

______________________________                        _____________________________

                     City Clerk                                                                      Mayor

 

 

            ________________                                                    ________________

                        Date                                                                              Date