A Regular Meeting of the
Mayor and Board of Aldermen of the City of Ocean Springs was
called to order by Mayor Ainsworth at
Alderman Cody gave the Invocation.
Boy Scout Zack Harris from Troop 271 led the Pledge of Allegiance.
Scouts Zack Harris and Chris Blevens were present to earn the Citizenship in the Community merit badge.
City Clerk:
a)
Approve Minutes of Recess Meeting of
b) Pay Docket of Claims and spread docket summary upon the Minutes:
(Docket Summary)
c) Accept Action Report
Police Dept.:
d) Authorize City Clerk to advertise for bids for a Patrol Boat for the Police Dept.:
(Patrol Boat Memo)
Fire Dept.:
e)
Place Firefighters Kevin L. Sharpe and Daniel M.
Hutchens on full-time employment status effective
(Sharpe/Hutchens probation)
f)
Allow Firefighter Kevin Sharpe to attend Center for
Domestic Preparedness Instructor Training Course in
g) Allow Lt. Mathew Bigelow to attend Chief Officer Training Curriculum on the dates requested and pay all reasonable and actual expenses
City Engineer:
h) Pay invoice from SCI, Inc. ($10,610.04) regarding Hanley Road Intersection Improvements, MSA Project No. 98-064.34:
(SCI Invoice)
Public Works:
i)
Place Matt Burrell on full-time employment status as
Asst. Supervisor in Sewer Dept. and increase hourly rate from $12.55 to $12.93,
effective
(Burrell probation)
Community Development & Planning:
j) Accept Building Report for 2003
k) Accept list of individuals for Redistricting Committee and spread list upon minutes:
(Redistricting Committee)
l) Approve revised fees for Building Dept. and authorize City Attorney to draft the necessary documents for formal approval:
(Building Dept. Permit Fees)
m)
Authorize City Attorney to contact
(Additional Signage Memo)
Miscellaneous:
n)
Pay bill from D. Neil Harris ($360.00) for professional
services rendered as City Judge Pro Tem on
(Harris Invoice)
o)
Release 2nd quarter community promotion
funding ($6,250.00) and
(
Items f, h and l were removed from the Consent Agenda for further consideration.
Motion by Carvin, seconded by Gill, to approve the Consent Agenda, excluding items f, h and l.
VOTING AYE ALL
VOTING NAY NONE
The FYE 2004 Budget Amendments were held over until the next meeting.
Fire Dept.
At this time item f of the Consent Agenda was taken up for consideration.
Motion by Jalanivich, seconded by Carvin, to approve item f of the Consent Agenda.
VOTING AYE ALL
VOTING NAY NONE
The City Engineer reported that the contract for cleaning the 4-acre site for the proposed emergency management and public safety facility was out for quotes. He also reported that the specs for removal of the 2 water tanks were nearly complete. He added that he hoped to have a recommendation on the Lakeview Subdivision drainage problem by next meeting.
At this time discussion was held regarding item h of the Consent Agenda. Alderman Jalanivich asked that the City send a letter of appreciation to SCI, Inc. for the work they accomplished on the Hanley Rd. Intersection Improvements Project.
Motion by Jalanivich, seconded by Carvin, to approve item h of the Consent Agenda and send SCI, Inc. a letter of appreciation for the good job they did.
VOTING AYE ALL
VOTING NAY NONE
The Public Works
Director asked to change Colby Kennedy’s resignation date from
Motion
by McDonnell, seconded by Gill, to make the resignation date of Public Works
Data Clerk Colby Kennedy effective
VOTING AYE ALL
VOTING NAY NONE
In order to get a
replacement as soon as possible, the Public Works Director asked for permission
to contact the Board about his selection for the Data Clerk position and notify
the candidate that they would be officially hired on
Motion
by Jalanivich, seconded by Carvin, to allow the Public Works Director to notify
the selected candidate for the Data Clerk position that they will be officially
hired on
VOTING AYE ALL
VOTING NAY NONE
(Fletcher Invoice)
Motion by Jalanivich, seconded by Lloyd, to pay the invoice from Fletcher Construction Co., Inc. in the amount of $10,900.00 for crawlspace vents at the Mary C. O’Keefe Cultural Center.
VOTING AYE ALL
VOTING NAY NONE
At this time consideration was given to item l of the Consent Agenda. Alderman Jalanivich asked that the City Planner look into strengthening the ordinance assessing penalties for work being done without the proper permits.
Motion by Jalanivich, seconded by Gill, to approve item l of the Consent Agenda.
VOTING AYE ALL
VOTING NAY NONE
The City Planner reported that the parking study for the downtown area should be ready by the next meeting. He also reported that there was not a lot of need at this time for developing measurable criteria for traffic calming devices until funding for the devices was budgeted.
Motion
by Cody, seconded by McDonnell, to reappoint Jim Williams to a five-year term
on the Tree Committee ending
VOTING AYE ALL
VOTING NAY NONE
(Water Office Supervisor Position)
Motion by Cody, seconded by Lloyd, to authorize the Interim City Clerk to begin the process to fill the position of Water Office Supervisor and to post the position in-house with a salary range of $13.44 - $15.40 per hour.
VOTING AYE ALL
VOTING NAY NONE
(Cemetery Committee Report)
Motion by Cody, seconded by Gill, to accept the Cemetery Committee’s recommendation to convey lots B3102-A, B3103-A, B3104-A, B3105-A and B3106-A in lieu of Mathew Russell’s five gravesites and authorize the Mayor and Interim Clerk to execute the appropriate deed.
VOTING AYE ALL
VOTING NAY NONE
(Bolton/Lack Invoice)
Motion by Cody, seconded by Gill, to pay the invoice from Walter T. Bolton and William V. Lack for architectural services regarding the New Emergency Management and Public Safety Complex.
VOTING AYE ALL
VOTING NAY NONE
Motion by Cody, seconded by Carvin, to allow two employees and any Board member to attend the Mississippi Urban Forestry and Arboricultural Conference in Philadelphia, MS, on February 17-19, 2004, and to prepay the registration fee and pay all other reasonable and actual expenses.
VOTING AYE Aldermen Jalanivich, Cody, Carvin and Gill
VOTING NAY Aldermen Lloyd, McDonnell and Dalgo
Mayor Ainsworth reported that Eagle Scout Austin Wells had proposed a community signboard project in the area of the caboose and asked for the Board’s consent for the project. Austin presented as sketch of the signboard and the Board concurred.
(Signboard Sketch)
Alderman McDonnell addressed the need for landscaping around the caboose area. He told the Board that Michael Hale had developed a rough sketch and cost estimate for the landscaping and felt it was a great chance to incorporate Austin’s project with the landscaping plan.
(Landscaping Plan)
Motion by McDonnell, seconded by Cody, to approve $3,100.00 from Ward 2 capital project funds for landscaping, plant materials, and all of the labor for the caboose area, including a tie back to the water aspect to allow for year-around maintenance, and to request the Public Works Director and Mr. Hale to review the possibility of furnishing electrical service to the site and report back to the Board with any additional costs.
VOTING AYE ALL
VOTING NAY NONE
At this time Mayor Ainsworth recognized another scout, Nick Eubanks, who had joined the meeting.
Sonny Nelson of the Ocean Springs High School Theatre Arts Booster Club presented the following letter and announced that the Ocean Springs High School Drama Dept. had won the state competition in theatre and would be representing the City of Ocean Springs and State of Mississippi in the regional competition in Chattanooga, TN. He requested financial assistance from the City in the form of community promotion funds.
(Booster Letter)
Motion by Jalanivich, seconded by McDonnell, to provide $3,000.00 in community promotion funds to the Ocean Springs High School Theatre Arts Booster Club for advertising and bringing into favorable notice the opportunities, possibilities and resources of the City of Ocean Springs.
VOTING AYE ALL
VOTING NAY NONE
At this time discussion was held regarding the proposed Hwy 90 East water and sewer extension project. The Public Works Director reported that he needed to confer with the Mayor regarding easements. Mayor Ainsworth said that he would schedule a meeting with him and include the City Engineer and City Attorney.
Alderman Cody said that the had met with the City Engineer about the ditches on Holcomb Blvd. and Alice St. and asked that the Public Works Director meet with him on site to review the drainage issues.
Motion by Gill, seconded by Carvin, to remove Hwy 90 lighting from the agenda.
VOTING AYE ALL
VOTING NAY NONE
(Ocean Springs Park Commission – Fireworks Display Funding Request – 4th of July)
The Parks Director was present and explained that the fireworks display would be held at the end of the community pier off of Martin Ave. Members of the Board raised the issue of safety and the Park Director was asked to work closely with the Fire Dept. with regard to the event.
Motion by Gill, seconded by Cody, to provide $2,000.00 in community promotion funds to the Ocean Springs Park Commission for promoting and advertising the City of Ocean Springs at their 4th of July fireworks show, contingent upon approval of the event by the Fire Chief, Police Chief, City Attorney and Risk Manager.
VOTING AYE Aldermen Jalanivich, Cody, Carvin, Dalgo and Gill
VOTING NAY Aldermen Lloyd and McDonnell
The appointment to the Ocean Springs School Board of Trustees was held over until the next meeting.
No one from the audience addressed the Mayor and Board of Aldermen at this time.
Motion by Cody, seconded by Gill, to go into Closed Session to determine the necessity for an Executive Session.
VOTING AYE ALL
VOTING NAY NONE
Motion by Jalanivich, seconded by Carvin, to go into Executive Session to discuss personnel in the Public Works Dept. and litigation.
VOTING AYE ALL
VOTING NAY NONE
The Deputy City Clerk announced that the Board had elected to go into Executive Session to discuss personnel in the Public Works Dept. and litigation.
The Executive Session began at 6:55 p.m. and ended at 8:35 p.m.
Alderman Dalgo left the meeting at 8:20 p.m.
Motion by Jalanivich, seconded by Carvin, to resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Dalgo
Motion by Cody, seconded by Jalanivich, to approve our annexation counsel’s recommendation regarding the pending appeal of Ocean Springs’ 2002 annexation, and since the proposed incorporation has been dismissed, to authorize Mr. Wallace to dismiss Ocean Springs’ appeal which is pending before the Mississippi Supreme Court.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Dalgo
Motion by Cody, seconded by Jalanivich, to recess until 6:00 p.m. on February 17, 2004.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Dalgo
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City Clerk Mayor
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