RECESS MEETING OF NOVEMBER 16, 2004
Be it remembered that the
Mayor and Board of Aldermen of the City of Ocean Springs
met in a Recess meeting at
City Hall in the City of Ocean Springs at 6:00 p.m. on
November 16, 2004. Mayor
Seren Ainsworth, presiding; Aldermen, Jalanivich, Lloyd,
McDonnell, Cody, Carvin,
and Dalgo and Gill, were present. Also present were City Clerk
Janet Dudding, Deputy City
Clerk, Sue Ann London and City Attorney, John Edwards.
Alderman Cody gave the
Invocation.
Mayor Ainsworth led the
Pledge of Allegiance.
The Mayor announced that
on Monday, November 22, the Macedonia Missionary Baptist
Church is holding a
community Thanksgiving service at 7:00 p.m. Rev. Jessie Trotter
invited all to attend.
A motion was made by
Alderman Jalanivich with a second by Alderman Gill to approve
the Consent Agenda except
items d, e, f, g, h, and i that were pulled by the
Mayor until
he obtains additional
information. The motion carried unanimously.
DEPARTMENT REPORTS
City Clerk
City Clerk Dudding reported
that she and Karen Adams, Accountant, went to Moran &
records, the largest of
the two invoices does not have anything to do with the SRF loan.
The invoice is a separate
City of Ocean Springs contract for $30,240.00 for Southern
Consultants, through Moran
& Seymour, invoice for the water tank construction.
Alderman Gill made a
motion with a second by Alderman Dalgo to have Andre Kaufman
and John Edwards further
investigate all outstanding Moran & Seymour invoices to
resolve any questions.
After discussion, the motion passed with a vote of six aye and
Alderman Jalanivich voting
nay. The motion carried. It was determined that the funding
would come from the water
and sewer enterprise fund.
City Clerk Dudding also
explained the digital imaging software is rollable
into the 2.98
percent lease financing on
equipment. She will have further information regarding the
complete cost at the next
meeting. She explained to Alderman Jalanivich, who
questioned the need for
the purchase, that this software accompanies the hardware
that has already been
purchased. The purpose is to streamline computer usage
throughout City Hall.
City Engineer
City Engineer Compton
reminded the Board that they had approved his going forward
with the sewer
investigation and funding. CES has agreed to continue the work for the
same price and
Alderman Jalanivich made
motion with a second by Alderman Gill to have CES continue
the sewer work as already
begun. The Mayor noted this will be done with additional CF
monies. City Engineer
Compton added that as soon as he has the amount of the CF
fund, he will add a
"not to exceed" amount. The motion carried unanimously.
City Engineer noted that
the bids were turned in on the
was Graham Construction at
$48,500.00.
Alderman Gill made a
motion with a second by Alderman Jalanivich to accept the bid of
Graham Construction
Company of $48,500.00 for Phase II of the Percy Miller Boat
Ramp and Park. Alderman
Gill questioned what would happen if problems developed
causing an overage in the
bid amount and City Engineer Compton stated that he would
keep a check on that issue
and could cut down the liner footage of the project to keep
costs down. Alderman Gill
requested that the Board be informed if problems develop.
Alderman Gill also
requested that the new asphalt in the area not be damaged. City
Attorney Edwards noted
that usual procedure is written recommendation on company
letterhead along with the
bid which is then put in the agenda packet and he requests
that requirement be met.
Alderman Gill amended the motion to state to accept the bid
of Graham Construction
Company of $48,500.00 for Phase II of the Percy Miller Boat
Ramp and Park upon the
receipt of the written recommendation of City Engineer David
Community Development and Planning
Alderman Jalanivich made a
motion with a second by Alderman Cody to approve the
Resolution Assessing
carried unanimously.
Alderman Cody made a
motion with a second by Alderman Jalanivich to approve the
rezoning of
Planner Scruggs noted that
this will be reduced to Ordinance form by the City Attorney.
The motion carried
unanimously.
City Planner Scruggs
presented an invoice for payment from Cowart Architects, P.c. for
additional charges for the
City Hall parking lot. Even through the original cost was not
to exceed $2,400.00 there
were additional costs due to re-biddings. The total cost is
now $2,563.00.
Alderman Cody made a
motion with a second by Alderman Jalanivich to table this
payment approval until
next meeting in order to have the City Attorney review the
invoice. The motion passed
unanimously.
City Planner Scruggs
presented an invoice for payment from LMI for services related to
the supervision of the
summer youth program and the construction of the City Hall
parking lot.
Alderman Jalanivich made a
motion with a second by Alderman Gill to pay the invoice to
LMI as presented for
$740.00. The motion carried unanimously.
Parks and Recreation
Amy Armata,
a citizen, asked to speak to the Mayor and Board of Aldermen regarding
the lack of a gymnasium
for basketball and other recreational sports for the citizens of
Ocean Springs. The gym
previously used was damaged by Hurricane Ivan. A very
lengthy discussion was
held with most of the Aldermen and Parks and Recreation
Director, Damien McKay,
explaining different aspects of the problem. It was noted by
members of the Board that
property has been purchased on Highway 57 and the City is
also considering
purchasing a piece of property, owned by Charlie Carr, that is in a
more centrally located
part of town.
After discussion, Alderman
Cody made a motion with a second by Alderman Jalanivich
to pursue property
suitable for building a gymnasium and have the finance committee
look into financing
options for the Carr property and/or any other properties that may
become available. The
motion carried with a vote of six aye and Alderman McDonnell
voting nay.
Aldermen's Forum
Alderman Lloyd discussed
the idea of changing
no outlet so that traffic
will have to turn around to come out of the street. There are
new businesses on this
street that Alderman Lloyd feels this traffic pattern would
benefit. Alderman Lloyd
would like to try this traffic flow for 30 days and then
determine if the change
should be permanent. Rather than making a motion to make
this change, Alderman Gill
suggested that he seek the input of the Fire Chief and the
Police Chief before trying
this situation. Alderman Lloyd agreed to meet with the Police
Chief and Fire Chief and
assess the situation.
New Business
Citizen, Lenora Petijean requested to be on the agenda to discuss the need
for
stoplights in certain
areas of the city. She did not attend the meeting.
A motion was made by
Alderman Dalgo with a second by Alderman Carvin to remove
this item from the agenda.
The motion carried unanimously.
Citizen, Tommy Broadnax requested to be on the agenda to discuss boat
storage. He
did not attend the
meeting.
Alderman Dalgo made a
motion with a second by Alderman Carvin to remove this item
from the agenda. The
motion carried unanimously.
A motion was made by
Alderman Gill with a second by Alderman Lloyd to allow the
Ocean Springs Museum
Commission to proceed with adding Larry Cosper to the
Commission. The motion
carried unanimously.
Audience Request
Dorian Jones, representing
the
Fibrosis, requested to
close streets from Calhoun to Porter on
a.m. until 2:00 p.m. on
October 22, 2005. The purpose of the street closure would be
to have a small festival
with booths that would raise money for the Cystic Fibrosis
Foundation. Ms. Jones was
requesting assistance from the Police and Fire Departments
for the event.
A motion was made by
Alderman Jalanivich with a second by Alderman McDonnell to
support this project, upon
approval from Police and Fire Departments and subject to
ratification of the new
Board of Aldermen. The motion carried unanimously.
Laura Hensley wanted to
thank the Board for help with a drainage problem that she
had previously brought to
the Board's attention. The problem is not completely fixed
and additional action will
be taken to aid with this problem.
Mayor's Report
At 7:25 p.m., Alderman
Jalanivich made a motion with a second by Alderman Gill to go
into closed session to see
if the Board will remain in Executive Session. The motion
carried unanimously.
Alderman Jalanivich made a
motion with a second by Alderman Carvin to remain in
Executive Session to
discuss purchase of property, ongoing and potential litigation and
personnel matters in the
Fire Department. The motion carried unanimously.
At 9:25 p.m., Alderman
Cody made a motion with a second by Alderman Jalanivich to
return to regular session.
The motion carried unanimously.
Alderman Jalanivich made a
motion with a second by Alderman McDonnell to adjourn
until the Regular meeting
of December 7, 2004.
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City Clerk Mayor
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