Be it remembered that the Mayor and Board of Aldermen of the
City of Ocean Springs met in a Recess Meeting at City Hall in the City of Ocean
Springs at
Alderman Cody gave the Invocation.
Mayor Ainsworth led the Pledge of Allegiance.
PUBLIC
HEARING
At this time a public hearing to hear and act on any
complaint filed in writing objecting to and petitioning for a specified
reduction on any portion or portions of the uniform assessment schedule for
motor vehicles ad valorem taxes affecting the complaint directly was held. There being no filed complaints objecting to
and petitioning for a specified reduction on any portion or portions of the
uniform assessment schedule for motor vehicles ad valorem taxes affecting the
complaint directly, the public hearing was closed.
A-1 CONSENT AGENDA
Alderman McDonnell moved, seconded by Alderman Gill to
approve the Consent Agenda, less item e (pulled by the Mayor); item g (pulled
by Alderman McDonnell); item v (pulled by the Mayor), the motion passed
unanimously. (See Exhibit A-1 a through v)
CONSENT, ITEM
e, g, v
Item e, an invoice from Moran, Seymour & Associates, was
pulled with no further action taken.
Item g, an invoice from Fountain CPA Group, was pulled. Alderman McDonnell moved to submit this
invoice to ADP, since the error giving rise to the invoice was an error on
ADP’s part. Alderman Carvin
seconded. Motion passed unanimously.
Item v, the claims docket was pulled. Alderman Carvin moved to add 3 claims for
refunds of rental deposits: $160 to Debbie Neumann; $200 to Tom Reynolds; $200
to Bill or
A-2 OSSD JULY 6 LETTER OF AD VALOREM SUPPORT
Alderman McDonnell moved, seconded by Alderman Cody to amend
and clarify the motion of July 6, 2004 to read: “Accept the school board’s
letter of July 6 requiring $9,664,982.89 for district maintenance, $467,200 for
transportation and building renovation debt service and $952,030 general obligation
bond debt service dollars generated from both ad valorem and homestead
exemption reimbursement,” the motion passed unanimously. (see Exhibit A-2)
A-3 JULIEN
ALLEN ASP (AUTOMATED SYSTEM PROJECT) PRESENTATION
Julian Allen, USM Director, Office of Public Safety
Technology and Training Programs, made a detailed 43 minute power-point
presentation regarding the Automated System Project (ASP).
Alderman Jalonivich moved, seconded by Alderman Cody to:
Allow recurring maintenance and support costs associated
with these services provided by the ASP will be pre-paid through
and to grant permission to
1) transfer the
City of Ocean Springs’ public safety agencies’ databases onto the new IBM 1-825
backbone servers for incorporation into the tri-county ASP Records Management
Systems and Computer Aided
Dispatch system for the purpose of sharing data with other participating public
safety agencies;
2) pay for
existing computer system upgrades and support, and for new equipment required
to utilize the RMS, CAD, and RMS software packages provided by the ASP system;
3) establish
connectivity between the ASP IBM I-825’s and the Ocean Springs public safety
agencies
provided that the City’s financial participation is covered
by ASP and pre-paid though
MAYOR LEFT
MEETING, TURNING MEETING OVER TO MAYOR PRO TEMPORE, ALDERMAN AT LARGE,
JALANIVICH
A-7
Alderman McDonnell moved to discuss the Harbor-Master House,
seconded by Alderman Cody. Discussion
presented by Harbor-Master Richard Porterfield that the $277,975 building for
the Harbor-Master house has $100,000 support from DMR and $79,000 on hand to
build the Harbor-Master House, with a request for a portion of the remainder
from Tidelands funds.
Alderman McDonnell pointed out that the home in question is
a residential property and that this board is concerned about the sanctity of
that neighborhood and the strict enforcement of the zoning ordinances.
Alderman McDonnell moved, seconded by Alderman Dalgo that
the City solicit an opinion from the Attorney General as to the legality of
whether the City of Ocean Springs can transfer funds from one project to
another, carried unanimously.
A-4 CITY HALL
COMPUTER AND INFORMATION TECHNOLOGY NETWORK PROJECT
Alderman Dalgo moved, seconded by Alderman Carvin, to
approve the City Hall complex computer and information technology network. After discussion by Alderman McDonnell who
asked and affirmatively answered that budgeted funds existed, authorization to
obtain quotes for the purchase and lease purchase financing of the City Hall
complex computer and information technology network, with Omni Engineering
professional services carried unanimously.
A-5 COMMITTEE
ON SOLID WASTE RECOMMENDATION
Alderman Dalgo moved, seconded by Alderman Carvin, to
approve the recommendation of the Solid Waste Committee: Upon review of the RFP’s and with
consultation with the Office of the State Auditor (Mike Keys), a 2-year contract
with BFI for Alternate #4 of the RFP with negotiated inclusion of 2 “household
hazardous waste collection event” per year, pledged availability of recycling
bins and of replacement (rented) household trash carts at public works, trash
pickup on Monday, except for downtown pickup on Tuesday, the price drops by
approximately 50 cents per household per month to $8.75. After discussion by Alderman McDonnell
regarding removing any option of a yearly assessment by the tax collector for
solid waste costs at this time, the motion to accept the recommendation of the
committee and award the two-year contract to BFI carried unanimously. (See Exhibit A-5)
A-6 FORT
MAUREPAS BOARD PRESIDENT GLORIA SKILLESTAD PRESENTS MAUREPAS FOUNDATION’S
BUDGET REQUEST FOR FYE 9/30/05 AND LEASING
At this time, Fort Maurepas Board President Gloria
Skillestad presented the Fort Maurepas Board’s proposed requested 99-year
management/lease agreement. After
lengthy discussion, Alderman McDonnell moved, seconded by Alderman Dalgo, to
direct the City Clerk prepare a letter to the state asking options and what we
can do with that property (land) if the funding options proposed by the Fort
Maurepas Board cannot be met or maintained, the motion carried unanimously. (See Exhibit A-6)
EXECUTIVE SESSION
HIRE DEPUTY CLERK
Motion by Alderman Cody, seconded by Alderman Carvin, to go
into executive session to discuss matters concerning potential litigation, city
clerk personnel and administrative personnel.
Motion passed unanimously.
At this time,
Mayor Ainsworth returned to the meeting from a reception for Mary Elizabeth
Sawyer, who is retiring from the school district, and resumed chairmanship of
the meeting. Mayor Ainsworth thanked Mayor-pro-tempore Alder Jalanivich for
filling in his absence.
Upon motion of Alderman Cody, seconded by Alderman
McDonnell, the board of Aldermen came out of executive session.
Alderman McDonnell moved to hire Sue Ann London as Deputy
City Clerk at an annual salary of $32,000, to start as soon as she can be
released from her current employment.
Alderman Cody seconded. Motion
passed unanimously.
A-8 DISCUSS
A slab, with an enclosure around port-a-lets at the Miss
Vietnam Memorial was discussed.
A-9
APPOINTMENT
The naming of an appointment to the Zoning & Adjustment
board was held over until a future meeting.
PD-1
INTERGOVERNMENTAL AGREEMENT FOR INTERGOVERNMENTAL PUBLIC SAFETY WIRELESS
COMMUNICATIONS AND RELATED COMPUTER EQUIPMENT PROGRAM
Alderman Cody moved, seconded by Alderman Jalanovich, to authorize
execution of Intergovernmental Agreement For Intergovernmental Public Safety
Wireless Radio Communications and Related Computer Equipment Program, allowing
a surcharge not to exceed $10.00 to be assessed on each person upon whom a
court imposes a fine or other penalty for each violation of Title 63, Miss Code
Of 1972 except for offenses related to vehicular parking or registration passed
unanimously. (See Exhibit PD-1)
PD-2 TRADE IN
OF SEIZED/OLD WEAPONS
Alderman Cody moved to authorize the trade in of specific
seized weapons as well as old weapons belonging to the department to a licensed
gun dealer for new equipment, with the specific guns traded and received in
trade fully reported to the city’s fixed asset clerk for record keeping
purposes, Alderman Carvin seconded; motion passed unanimously. (See Exhibit PD-2)
PW-1 DECLARE
A PUBLIC EMERGENCY
Alderman McDonnell moved to declare an emergency due to
severe weather on July 13 and the eminent threat to private property by damaged
city trees and that the delay incident to giving opportunity for competitive
bidding would have been detrimental to the interest of the governing authority,
thus the provisions of competitive bidding shall not apply, per §31-7-13(k)
seconded by Alderman Cody, the motion passed unanimously. (See Exhibit PW-1)
PW-2
EMERGENCY SERVICES
Alderman Jalanivich moved to ratify the emergency action of
summoning White & Sons Tree Service, Inc., for immediate help rendered
following the severe weather emergency and authorized $9,500 payment for
emergency services provided, with Alderman Cody second, the motion passed
unanimously. (See Exhibit PW-2)
PARK-1 REEL
MOWER PURCHASE
Alderman McDonnell moved to approve the purchase (with lease
purchase-financing to be obtained at a later date) of a reel mower costing
$15,999, with Alderman Cody’s second, the motion passed unanimously. (See Park-1)
ALDERMEN’S
FORUM
Alderman McDonnell moved to use $1,000
from his ward improvement funds, $500 from Alderman Jalanivich’s ward
improvement funds and $500 from the Mayor’s improvement funds for materials for
a birding trail. Alderman Jalanivich
seconded. Motion passed unanimously.
City Judge Matthew Mestayer was present
and presented the procedures and program in effect pertaining to the noise
ordinance. No repeat offenders under
this program so far.
ADJOURN
Alderman McDonnell moved to adjourn
until the Regular meeting of
______________________________ _____________________________
City Clerk Mayor
________________ ________________
Date Date
CONSENT AGENDA, July 20, 2004 Recess
meeting
ADMINISTRATION:
a)
Authorize the registration of “cityofoceansprings.org” as
the city’s domain name.
b)
Authorize 12 month’s web-hosting, to include 50 email
addresses, 100 megs drive space of “cityofoceansprings.org” with Art of Science
for an annual fee of $150 (Exhibit A-1 b)
c)
Authorize $950 payment to Premise, Inc for 10 hours over the
amount prepaid via their
d)
Authorize $293.28 payment to Delgado, Acosta, & Wallace,
PLLC for services rendered regarding (Exhibit A-1 d)
e)
Authorize payment of $30,240 to Moran, Seymour &
Associates for Preliminary Engineering & Final Design: Contract F – New
Water Tank (12,240) and for Construction Phase Services: Contract A – New Water
Tank (Exhibit A-1 e)
f)
Authorize payment to Chamber of Commerce for fourth quarter
funding (Exhibit A-1 f)
g)
Authorize $250 payment to Fountain CPA Group, PA, for
professional service rendered to Joe Carvin which stemmed from an error by ADP.
(Exhibit A-1 g)
h)
Ratify the payment of $12.00 car tag fee to the State Tax
Commission for the Public Works Director’s new ½ ton pickup (Exhibit A-1 h)
i)
Authorize payment of $250 “Retail Advantage PC” software to
automate the acceptance of monthly credit card batches.
POLICE
DEPARTMENT:
j)
Authorize Ray Akins’ change from Shift
k)
Authorize the clothing allowance for Ray Akins for the fourth
quarter of the fiscal year (Exhibit A-1 k)
PLANNING
& COMMUNITY DEVELOPMENT:
l)
Reject bids for parking lot improvements at City Hall
(Exhibit A-1 l)
m) Solicit
quotes for curbing and sidewalks for City Hall parking lot improvements
(Exhibit A-1 m)
n)
Approve re-setting hearing for lot cleaning for
o)
Authorize setting hearing for lot cleaning on
p)
Accept Historic Preservation Commission’s Certificate of
Appropriateness for Hank Zuber of 1105
Bowen Avenue (Exhibit A-1 p)
q)
Accept Historic Preservation Commission’s Certificate of
Appropriateness for Joseph Garrard of
r)
Accept Historic Preservation Commission’s Certificate of Appropriateness for Thomas Barber of
s)
Accept recommendation of Planning Commission to approve
Preliminary Plat Covenants for Front Beach Town Homes (Exhibit A-1 s)
t)
Accept recommendation of Planning Commission to approve lot
split application submitted by Stan and Angela Sumrall (Exhibit A-1 t)
PUBLIC WORKS:
u)
Authorize waiving the two-week notice requirement, accepting
the resignation of Jerry McDaniel, and compensating for allowable personal
leave (Exhibit A-1 u)
CITY CLERK:
v)
Approve Claims Docket and spread docket summary upon the
Minutes