A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 6:00 p.m. on November 18, 2003, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Lloyd, McDonnell, Cody, Carvin, Dalgo and Gill, City Attorney Oscar Jordan and Deputy City Clerk Diane Northrop.
Alderman Cody gave the Invocation.
Jonathan Chapman and Rick Wolbrecht of Boy Scout Troop 211 were present in the audience and led the Pledge of Allegiance.
The first item taken up for consideration was the Consent Agenda:
City
Clerk:
a) Approve Minutes of Regular Meeting of November 4, 2003
b) Approve Minutes of Recess Meeting of November 5, 2003
c) Pay Docket of Claims and spread docket summary upon the Minutes:
(Docket Summary)
d) Allow Purchasing Agent Pamela Cox to attend Quarterly Meeting of MAGPPA in Hattiesburg on November 19, 2003, and pay $5.00 registration fee and all other reasonable and actual expenses
e) Allow Deputy City Clerk to attend 2003 Certification Update Program for Municipal Clerks, Collectors and Deputies in Jackson on December 3-5, 2003, prepay $75.00 registration fee and pay all other reasonable and actual expenses
Fire
Dept.:
f) Accept Fire Report for October 2003
g) Accept retirement resignation of Asst. Fire Chief Kevin Westbrook, effective November 14, 2003:
(Westbrook Resignation)
h) Allow Deputy Fire Chief Patrick Williams, Police Capt. Lionel Cothern and Disp. Jim Catchot to attend Hurricane Preparedness and Response Course in Emmitsburg, MD on March 22-26, 2004, with travel and meals to be reimbursed by FEMA
i) Approve training and travel for Fire Dept. personnel as outlined in memo dated November 4, 2003:
(Fire Travel Memo)
j) Allow Police Disp. Jim Catchot to attend Fire Communications Instructor National Certification Course in Madison, MS on January 12-15, 2004, prepay $495.00 course fee and pay all other reasonable and actual expenses (001-161-610)
City
Engineer:
k) Approve Pay Request No. 9 from Compliance EnviroSystems, LLC ($88,290.36) regarding Sanitary Sewer Evaluation Survey:
(Compliance Invoice)
Public Works:
l) Allow Public Works Director to pursue sewer tap and line to Wastewater Authority’s force main at Hwy 90/Hwy 57:
(Sewer Tap and Line Memo)
m) Pay final invoice from Frank Dunaway, Civil Engineer ($12,090.00) for engineering services regarding Governor’s Highway Safety Program:
(Dunaway Invoice)
Community Development & Planning:
n) Adopt Resolution Assessing Lot Cleaning Cost ($500.00) for 1306 Churchill Dr., parcel no. 61099308.000:
(Lot Cleaning Resolution)
o) Discontinue lot cleaning process at 101 Colonial Dr.:
(Lot Cleaning Recommendation)
p) Accept recommendation of Planning Commission with regard to the following:
1. I’berville Landing Covenants:
(I’berville Documents)
2. Bayou Turn Subdivision – Grant Preliminary Plat Approval:
(Bayou Turn Documents)
3. West Winds, Inc. – Deny request for zoning change from R-1 to R-4 for construction of townhouses (Bayou’s End Subdivision, Lots 1-6):
(Bayou’s End Documents)
4. Eliska Wireless Ventures I, Inc. (T-Mobile) – Approve Special Use Permit for construction of monopole telecommunications tower at 2304 Bienville Blvd.:
(Eliska Documents)
q) Accept recommendation of Historic Preservation Commission with regard to the following:
1. Leo and Lucille Parker – COA for 316 Washington Ave.:
(Parker COA)
2. William and Carolyn Poage – COA for 527 Front Beach Dr., #43:
(Poage COA)
Risk
Manager/HR Director:
r) Renew Fine Arts Insurance Policy on Walter Anderson Murals and pay premium ($9,200.00) to Huntington T. Block Insurance Agency:
(Fine Arts Insurance)
s) Accept renewal of employee group health insurance with Blue Cross Blue Shield at no increase in premium and accept renewal of employee life insurance with Blue Bonnet Life at a cost of $8.36 per employee per month:
(Health Insurance Renewal)
City
Attorney:
t) Pay City Attorney’s bill for October 2003 ($6,475.00)
Mayor:
u) Accept Addendum No. 1 to agreement with Moran, Seymour & Associates, Inc. for engineering services regarding Sewer System Evaluation Survey and terminate contract under provisions of Article III and Article IV, as the evaluation survey is complete:
(Addendum – Sewer System Evaluation Survey)
v) Approve Consulting Agreement with Joe Gill Consulting, LLC for services outlined in agreement at cost not to exceed $15,000.00 annually:
(Gill Contract)
Miscellaneous:
w) Pay D. Neil Harris $320.00 for services rendered as City Judge Pro Tem on October 29, 2003
x) Approve Partial Pay Estimate No. 4 for Tony Parnell Construction Co. ($97,270.00) and pay invoice from Batson and Brown, Inc. ($4,084.10) for engineering fees associated with Shearwater Bridge Replacement:
Item x was removed from the Consent Agenda for further consideration.
Motion by Cody, seconded by Jalanivich, to approve the Consent Agenda, excluding item x.
VOTING AYE Aldermen Jalanivich, Lloyd, McDonnell, Cody, Carvin and Dalgo
VOTING NAY NONE
VOTING ABSTAINED Alderman Gill
(Memo: Budget Amendment/Invoice – Shearwater Bridge Fund)
Motion by Cody, seconded by McDonnell, to amend the FYE 2004 budget to transfer $124,325.00 from the General Fund ending cash balance to the Shearwater Bridge Fund and to appropriate $124,325.00 to line item 302-000-721 for construction costs, and authorize publication of an order amending the FYE 2004 budget, as the amendment exceeds 10% of the original adopted budget.
VOTING AYE ALL
VOTING NAY NONE
Motion by Dalgo, seconded by Gill, to approve Partial Pay Estimate No. 5 from Tony Parnell Construction, Inc. in the amount of $124,325.00 regarding the Shearwater Bridge Project.
VOTING AYE ALL
VOTING NAY NONE
At this time item x of the Consent Agenda was taken up for consideration. Alderman Jalanivich asked that the invoice be held over until the next meeting so he could be sure the City was not being overcharged. The Board agreed.
David Compton told the Board that the water infrastructure evaluation was complete, but that the sewer evaluation was still in progress. He hoped to have a full report ready by the next meeting.
The Public Works Director presented the following letter concerning removal of a dilapidated travel trailer from the City right-of-way on Porter Ave. and asked that the cost be recovered from the owner.
(Trailer Memo)
Motion by Dalgo, seconded by McDonnell, to allow the Public Works Director to work with the City Attorney and City Clerk to recover the $575.00 cost for removal of the dilapidated travel trailer at 401 Porter Ave. and to authorize the Building Dept. to further investigate the property to determine if any other health or safety violations exist there and take the necessary steps to get them corrected.
VOTING AYE ALL
VOTING NAY NONE
(Twin L Invoice)
Motion by Carvin, seconded by Dalgo, to approve a partial payment of $37,500.00 to Twin L Construction for construction of sidewalks along Government St. and to amend the budget as necessary to accommodate this payment and the remainder of the project as previously approved.
VOTING AYE ALL
VOTING NAY NONE
(Gill COA)
Motion by Cody, seconded by Gill, to accept the recommendation of the Historic Preservation Commission with regard to the COA for Janet Gill at 1205 Bowen Ave.
VOTING AYE ALL
VOTING NAY NONE
The City Planner reported that the traffic studies for 3-way stops at Pershing/Calhoun and Shearwater/Pine, and for stop signs on Brumbaugh were currently underway. He said that the traffic study for downtown parking could be done in-house with assistance from the Police Dept. and recommended doing the study after the holidays. Alderman Cody asked that a traffic study be done on Alice/Ogden for traffic calming devices. The City Planner said he would contact Gulf Regional Planning to place traffic indicators there at the most appropriate time.
Alderman Dalgo was temporarily absent at this
time.
Alderman Gill said that he had received a request from residents in The Woodlands Subdivision to have the streetlights turned on, as 29 of the 38 lots now had homes on them.
Motion by Cody, seconded by Gill, to request Singing River EPA to turn on the streetlights in The Woodlands Subdivision.
VOTING AYE ALL
VOTING NAY NONE
TEMPORARILY ABSENT AND NOT VOTING Alderman Dalgo
Alderman Dalgo returned to the meeting at this
time.
Alderman Gill asked about the status of the ditch that was to be dug behind Trentwood Subdivision. The City Planner said that the developer, Kelly Singleton, was trying to obtain a permit from the Corp of Engineers to dig the ditch and was waiting on a response from them.
(Ladnier/Joiner Salary Changes)
Motion by Jalanivich, seconded by McDonnell, to accept the Mayor’s recommendation to approve the salary changes for Robert Ladnier to $19.41 per hour and William Joiner to $12.43 per hour.
At this time discussion was held regarding the motion. Alderman Lloyd asked if it would be more practical to hire another employee than to pay the necessary overtime at the rate of time and ½. Mayor Ainsworth said that he had met with the two employees and felt this was the best solution. Alderman McDonnell reminded the Board that part of the reason for the rate of compensation was because the job involved working weekends, nights and holidays. After hearing all discussion on the issue, Mayor Ainsworth called for the question, said vote being as follows:
VOTING AYE ALL
VOTING NAY NONE
Mayor Ainsworth told the Board that he had placed a report from Attorney Jerry Wallace in their boxes and noted that Mr. Wallace was expected to keep the annexation expenses within the 2004 budget. The Mayor said that Anna Schoonover of Solutions, Inc. had completed another delineation for the Dept. of Marine Resources expected to receive the results within the next few weeks.
Alderman Dalgo said that he had been contacted by several Bienville Place residents and the Bienville Place Homeowners Association about the zoning in Industrial Park. He felt the area could be rezoned due to changes in the character of the neighborhood. He noted that residential property abuts it to the south and commercial property abuts it to the north. He advised the Board that at one time the county had a stipulation where changing the zoning from industrial to commercial would cause the property to be relinquished, but that the Port Commission had made some revisions to that provision and it was not longer the case. He felt that the I-2 zoning may no longer be appropriate and suggested the Planning Commission review the area for possible rezoning.
Motion by Dalgo, seconded by Gill, that with the recent removal of industrial limitations by the county and with the change in character of the area surrounding the Ocean Springs Industrial Park through the continued commercial and residential development, to authorize the Planning Commission review the zoning of Industrial Park and make a recommendation for potential change in existing zoning.
VOTING AYE ALL
VOTING NAY NONE
Alderman Dalgo reminded the Board that a change in the zoning would affect new businesses only, as any existing businesses would be grandfathered in.
Mayor Ainsworth reported that the water and sewer extension on the north side of Hwy 90 was complete and that Moran, Seymour & Associates were close to completing the design for the south side of Hwy 90. He expected the design to be complete by the next Board meeting.
The Police Chief reported that Officer Terry Harris was in the process of reviewing areas for location of the three speed signs. He was asked that the recommendation include five locations to choose from.
Motion by Jalanivich, seconded by Cody, to authorize the City Clerk to advertise bids for one motorcycle for the Police Dept.
VOTING AYE ALL
VOTING NAY NONE
At this time Gloria Skillestad presented the following information to the Board and requested they retain a consultant to help them with establishing a Fort Maurepas Foundation and assisting them with their long-range plans for Fort Maurepas.
(Quarstein Information)
Motion by Dalgo, seconded by Jalanivich, to employ John V. Quarstein as a consultant to assist with the Fort Maurepas Foundation at a cost not to exceed $7,500.00, subject to approval by the City Attorney, and to amend the FYE 2004 budget to decrease the appropriation for Improvements to Fort Maurepas (001-313-711) by $7,500.00 and to appropriate $7,500.00 for Processional Services (001-313-600).
VOTING AYE Aldermen Jalanivich, McDonnell, Cody, Carvin, Dalgo and Gill
VOTING NAY Alderman Lloyd
New
Business
Ed McMurtry asked that his item be held over because the arborist could not make the meeting.
Motion by Dalgo, seconded by Carvin, to table Ed McMurtry’s agenda item until the next meeting.
VOTING AYE ALL
VOTING NAY NONE
Gay Young asked about the dilapidated trailer that he said was removed from private property. Mayor Ainsworth explained that the trailer was in the City’s right-of-way and outlined the circumstances for him since he was not present for the meeting at the time the item was discussed. Mr. Young asked who had paid for ADA required repairs to sidewalks on Government St. Mayor Ainsworth replied that to the best of his recollection, the contractor had paid for some of the repairs and suggested Mr. Young submit a public records request if additional information was needed. Mr. Young also complained that delivery trucks were parking by the fire hydrant in front of the Villa Maria. The Public Works Director was asked to insure the area was properly striped and the Police Chief was asked to watch for parking violations in the area.
Motion by Jalanivich, seconded by Gill, to table the subject.
VOTING AYE ALL
VOTING NAY NONE
Alderman Jalanivich left the meeting at this
time.
Motion by Dalgo, seconded by Cody, to go into Closed Session to determine the necessity for an Executive Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Jalanivich
Motion by Gill, seconded by Carvin, to go into Executive Session to discuss a personnel issue in the Police Dept.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Jalanivich
The Deputy City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss a personnel issue in the Police Dept.
The Executive Session began at 7:05 p.m. and ended at 7:25 p.m.
Motion by Gill, seconded by Carvin, to resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Jalanivich
Motion by Gill, seconded by Carvin, to adjourn.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Jalanivich
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City Clerk Mayor
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