A Recess Meeting of the Mayor and Board of Aldermen of the
City of Ocean Springs was called to order by Mayor
Ainsworth at
Mayor Ainsworth gave the Invocation and led the Pledge of Allegiance.
At this time George Freeland with the Jackson County Economic Development Foundation submitted the following application for ad valorem tax exemption on behalf of Cingular Wireless.
(Tax Exemption Application 10-years – Cingular Wireless)
Motion by McDonnell, seconded by Jalanivich, to adopt the resolution granting ad valorem tax exemption to Cingular Wireless, L.L.C., based on criteria in the tax exemption policy adopted.
VOTING AYE Aldermen Jalanivich, McDonnell, Carvin and Gill
VOTING NAY Alderman Dalgo
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
At this time Betty Magee, on behalf of the Friends of Mary C. O’Keefe, submitted proposed usage guidelines for the Mary C. O’Keefe Cultural Center for the Board’s consideration. The Board postponed action on the proposed guidelines until the next meeting to allow sufficient time for review.
Gloria Skilestad of the Fort Maurepas Commission submitted a mission statement on behalf of the commission. Mr. Terry Freeman outlined their goals for the fort and told the Board that restroom facilities and a visitor’s center were priorities.
(Fort Maurepas Commission - Mission Statement)
Motion by Gill, seconded by McDonnell, to accept the mission statement for the Fort Maurepas Commission and spread it upon the minutes.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Park Superintendent Damian McKay asked that he be replaced on the Fort Maurepas Commission, which left two positions to be filled. Appointments to the commission were held over until the next meeting.
City
Clerk:
a) Approve Minutes of Recess Meeting of February 18, 2003
b) Approve Minutes of Regular Meeting of March 5, 2003
c) Accept Action Report
d) Pay Docket of Claims and spread docket summary upon the Minutes:
(Docket Summary)
e) Adopt budget amendment for Police Dept.($2,900.00) regarding reimbursement for police vests:
(Budget Amendment)
f) Adopt budget amendments as presented by City Clerk and pay invoice from Joe Gill Consulting, LLC ($1,650.00) for lobbying services from February 3-28, 2003:
(Budget Amendment)
g) Approve training and travel for Supervision & Finance Dept. employees as outlined in memo dated March 13, 2003, prepay registration fees and pay all other reasonable and actual expenses:
(S&F Travel Memo)
Police Dept.:
h) Allow Ptn. Jason Byrd to attend WMD Technical Emergency Response Training Course in Anniston, AL, on April 6-11 or April 27-May 12, 2003, and pay all reasonable and actual expenses
i) Allow Police Chief and Deputy Police Chief to attend Chiefs of Police 2003 Summer Training Conference in Biloxi on May 26-30, 2003, prepay registration ($175.00)/membership dues ($50.00) each and pay all other reasonable and actual expenses
j) Approve Lease/Purchase of 2003 Dodge Pickup with First Continental Leasing of BancorpSouth for Safe Streets Task Force Officer (monthly payments $640.39/reimbursement from HIDTA):
(BancorpSouth Lease/Purchase – Truck)
Fire
Dept.:
k) Accept Fire Reports for January and February 2003
l) Allow Capt. Pat Williams to attend Fire Inspector course at MS State Fire Academy on October 20-31, 2003, prepay registration ($686.00) and pay all other reasonable and actual expenses
City
Engineer:
m) Approve Pay Request No. 1 ($60,520.00) for B&B Electrical and Utility Contractors, Inc. regarding Holcomb Blvd. & U.S. Hwy 90 Improvements (STP-9069-0(002):
(B&B Electrical Invoice)
n) Approve Pay Request No. 1 ($10,017.50) for Compliance EnviroSystems, LLC regarding Sanitary Sewer System Evaluation Survey:
(Compliance EnviroSystems Invoice)
Public Works:
o) Award bi-annual bid for Chain Link Fence to The Fence Company at unit prices outlined in bid:
(Chain Fence Bid)
p) Award bi-annual bid for Wooden Fence from The Fence Company at unit prices outlined in bid:
(Wood Fence Bid)
q) Award bi-annual bid for Hot Mix Asphalt Per Ton (picked up) from Mallette Bros. Construction Co., Inc. ($29.80 per ton):
(Hot Mix Asphalt Bid – Picked Up)
r) Award bi-annual bid for Hot Mix Asphalt Per Ton (laid in place) from Mallette Bros. Construction Co., Inc. ($37.44 per ton):
(Hot Mix Asphalt Bid – LIP)
s) Award bi-annual bid for Concrete (delivered) from Gulf Coast Concrete, LLC at unit prices outlined in bid:
(Concrete Bid)
t) Award bi-annual bid for Corrugated Polyethylene Plastic Culvert & Fittings from Advanced Drainage Systems, Inc. at unit prices outlined in bid:
(Culvert & Fittings Bid)
u) Allow Public Works to order recycled asphalt (delivered/picked up) as needed; no bi-annual bids received:
(Recycled Asphalt – No Bid Memo)
v) Pay invoice from Graham Construction Co., Inc. ($5,740.20) regarding sewer repairs on Bechtel Blvd./Woody Cir.:
(Graham Invoice)
w) Pay invoice from Graham Construction Co., Inc. ($1,150.65) regarding sewer repairs at Beaugez Fire Station:
(Graham Invoice)
x) Pay invoice from Graham Construction Co., Inc. ($766.43 - retainage) regarding sewer rehab work on Holcomb Blvd.:
(Graham Invoice)
y) Pay invoice from Graham Construction Co., Inc. ($241.60 – retainage) regarding sewer rehab work on Halstead Rd.:
(Graham Invoice)
z) Pay invoice from Graham Construction Co., Inc. ($410.30 – retainage) regarding 116 Bryant due to Tropical Storm Isidore/Hurricane Lili:
(Graham Invoice)
aa) Pay invoice from Graham Construction Co., Inc. ($92.00 – retainage) regarding Lift Station No. 88 due to Tropical Storm Isidore/Hurricane Lili:
(Graham Invoice)
bb) Place Water Dept. Laborer Danny Harris on full-time status at Band 2/Step 4, effective March 26, 2003:
(Harris Full-time Letter)
Community Development & Planning:
cc) Accept Building Report for February 2003
dd) Authorize City Clerk to prepare budget amendment to allow for lease/purchase of vehicle with Urban Youth Corps Program funds:
(Youth Corps Budget Amendment)
ee) Create temporary part-time positions of Youth Corps Supervisor and 8 Youth Corps Laborers, and authorize City Planner to fill positions without Board approval:
(Youth Corps Positions)
ff) Accept proposal from Coastal Environments, Inc. ($35,000.00) for development of Hazard Mitigation Plan and authorize Mayor to sign contract and other necessary documents:
(Proposal – Hazard Mitigation Plan)
gg) Allow Terry Agar to attend National Hurricane Conference in New Orleans on April 14-18, 2003, prepay registration ($300.00) and pay all reasonable and actual expenses
hh) Adopt Resolution Determining Necessity for Lot Cleaning (Lot 17, Pecan Park Subdivision/131 Lafayette Circle):
(Lot Cleaning Resolution – 131 Lafayette Circle)
ii) Accept Planning Commission recommendations with regard to the following items:
1. Kelly Singleton – Sketch Plat Approval for Whitney Oaks Subdivision:
(Singleton Documents)
2. Randy Wrigley – Re-plat of Lots 1-6 in Heritage Woods Subdivision:
(Wrigley Documents)
3. Henry Furr – Sketch Plat Approval for Rosemary Grove Subdivision:
(Furr Documents)
4. Larry Rumsey – Sketch Plat Approval for Azalea View Subdivision:
(Rumsey Documents)
5. Mac Freeman – Sketch Plat Approval for Camellia Pointe Subdivision:
(Freeman Documents)
City
Attorney:
jj) Specially appoint and designate Earl L. Denham to represent the City of Ocean Springs regarding Peggy C. Hinds, et al. v. City of Ocean Springs, Cause No. CI-2001-00264(1), with all costs associated with appeal being paid by Mary Shannon Moran:
(Moran Lot Split Litigation)
kk) Pay City Attorney’s bill for February ($6,275.00)
ll) Pay invoices from Dogan & Wilkinson, PLLC as follows: Lydell White v. City of Ocean Springs ($622.07) and William M. Lyon v. City of Ocean Springs ($530.24):
(Dogan & Wilkinson Invoices)
Mayor:
mm)Close Robinson St. from Washington Ave. to Church St. on March 22-23, 2003 for Herb & Garden Festival as requested by Chamber of Commerce:
(Street Closing Letter)
nn) Authorize Mayor, Board of Aldermen, City Attorney and department heads to attend MML Conference in Biloxi on June 30-July 3, 2003, prepay registration fee and pay all other reasonable and actual expenses
Items q and r were removed from the Consent Agenda for further consideration.
Motion by Gill, seconded by Carvin, to approve the Consent Agenda, excluding items q and r.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
(Budget Amendment – Annexation)
Motion by McDonnell, seconded by Gill, to adopt the budget amendment as presented by the City Clerk.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Motion by Gill, seconded by Dalgo, to authorize payment of the three bills from Delgado, Acosta & Wallace totaling $14,268.24.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Police Dept.
The Police Chief asked that he and the Fire Chief be excused from attending the 2003 National Hurricane Conference in New Orleans and allow them to attend the 2003 Mississippi Hurricane Conference instead. They were to submit information regarding the conference at the next meeting for the Board’s consideration.
The City Engineer reported that estimates for the sidewalks on Government St. were nearly ready, however, he wanted to ride the area with Alderman Dalgo before finalizing them.
The issue regarding additional lots for Evergreen Cemetery was held over until the next meeting.
At this time discussion as held regarding items q and r of the Consent Agenda. Alderman Jalanivich asked about past delays with the recommended vendor. The Public Works Director stated that the City had experienced some delays during the Hwy 90 construction, but that they were as responsive as any other vendor the City has had.
Motion by Jalanivich, seconded by Gill, to approve items q and r of the Consent Agenda.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
(Emergency Purchase – Sewer Repair)
Motion by Jalanivich, seconded by Carvin, to ratify the emergency purchase of sewer repair services on Bechtel Blvd. from S.B.P. of Pensacola, FL, in the amount of $5,178.00 and pay the invoice.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
(Invoice #10 – Fletcher Construction – Mary C. O’Keefe Center)
Motion by Jalanivich, seconded by Carvin, to approve invoice no. 10 from Fletcher Construction Co., Inc. in the amount of $107,582.75 regarding the Mary C. O’Keefe Cultural Center and to release payment upon the receipt of funds from MDA.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
(Moreland Invoice – Mac Anderson Tiles at O’Keefe Center)
Motion by Jalanivich, seconded by McDonnell, to pay the invoice from Margaret Moreland in the amount of $5,377.38 for work associated with the stabilization and preservation of the murals at the Mary C. O’Keefe Cultural Center.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
The City Attorney advised the Board that he had reviewed the proposed guidelines for the Mary C. O’Keefe Cultural Center with the State Attorney General’s office and had found no prohibition against using the Friends of Mary C. O’Keefe to manage the building.
At this time discussion was held regarding Government St. zoning. The City Planner stated that piece-mealing the zoning was not the answer and that his hands were tied unless the Board wanted to do a full-scale revision of the zoning map and zoning ordinance. He told the Board that such a task could not be done in-house and advised that revenue would be needed in order to proceed. It was suggested that he obtain proposals in order to get an idea of what the cost would be.
Motion by Jalanivich, seconded by Carvin, to authorize the City Planner to proceed with obtaining proposals for a full-scale revision of the zoning map and zoning ordinance.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Motion by Carvin, seconded by Jalanivich, to remove traffic calming devices for Eastland Blvd. from the agenda.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Lighting Study Recommendations:
(MS Power Co. – Lighting on White Ave.)
Motion by Jalanivich, seconded by Carvin, to accept and implement the recommendation for improved street lighting on White Ave.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
(MS Power Co. - Holcomb Blvd. (school, apts., church)
Motion by Jalanivich, seconded by Carvin, to accept the recommendation from Mississippi Power Co. with regard to street lighting on Holcomb Blvd.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Motion by Jalanivich, seconded by Dalgo, to request a lighting study on Deena Rd. from Highway 90 to Ocean Springs/Vancleave Rd.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Motion by Jalanivich, seconded by Carvin, to request a lighting study on Ocean Springs/Vancleave Rd. in the area of Monticello Woods and Culeoka to the city limits.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Appointments to the Historic Preservation Commission were held over until the next meeting.
Motion by Gill, seconded by Jalanivich, to add the paving of Riley Rd. to the capital improvements list.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
(Amber Goff – Mississippi Press – Community Promotion Ad)
Motion by McDonnell, seconded by Carvin, to purchase a quarter page color ad in The Mississippi Press Outlook 2003 at a cost of $905.62 and include an acknowledgment of appreciation for the Ocean Springs’ men and women serving in the armed forces and their families that are having to sacrifice while their family members are called to duty.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Architect Carl Germany gave an update on the Mary C. O’Keefe Cultural Center. He reported that the Mac Anderson tiles were 90% complete, stating that they were stabilized, encapsulated, down, and were ready to go back in. He stated that the City needed to pursue grant funds to finish the work gathering area. Mr. Germany also reported that the plumber had advised him that the sewer line at the facility would not hold up and suggested replacing it. He told the Board that they had three options: (1) issue a construction change directive at a cost of about $6,000.00; (2) allow Public Works to perform the work; or (3) don’t do anything at all.
Motion by Jalanivich, seconded by Gill, to take option 1 and issue a construction change directive to repair the sewer line at the Mary C. O’Keefe Cultural Center.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
(Resolution In Support of Central Jackson County Wastewater Transportation Project)
Motion by Jalanivich, seconded by Carvin, to adopt the Resolution in support of the Central Jackson County Wastewater Transportation Project.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Alderman Jalanivich reported that he was still not satisfied with the results of the wastewater line proposed for St. Andrews to Sunplex. He wanted to wait until the City’s sewer problems were resolved before the line is connected.
Motion by Gill, seconded by McDonnell, to request MS Gulf Regional Wastewater Authority to provide the lift station calculations that show the capacity of the sewer line that the City sewer flows through will not be diminished by the sewage they will be putting into it from the St. Andrews area and to forward a copy of the letter to the DEQ.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Motion by Jalanivich, seconded by Dalgo, to write a letter to the DEQ in Jackson informing them of the City’s request to Gulf Regional Wastewater Authority to postpone any sewer line connection from St. Andrews to Sunplex until the City’s system is upgraded to hold the influx or the next line is put in, and to request a joint meeting on this matter with the Board of Aldermen, the DEQ, MS Gulf Regional Wastewater Authority and the City’s representative, Brad Bradford.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Mayor Ainsworth reminded the Board of their invitation to the unveiling and dedication of the Ocean Springs Little League State Championship sign at 12:00 noon on March 29, 2003, at the Alice St. field.
Frank McCathran of 2514 Havard Rd. addressed the Board regarding several issues. He commended Alderman Jalanivich for his stance on the St. Andrew’s/Sunplex sewer line. He asked about the status of the Hanley Rd./Government St. project and was advised that bids would be opened on March 21, 2003. He asked why traffic calming devices for Eastland Blvd. was removed from the agenda and he was advised that traffic counts did not warrant the devices for the area. He asked about the drainage problem behind his house; Alderman Jalanivich advised him that the city would give attention to the area when it was dry. Lastly, he complained about the timing of the executive session held during the previous Board meeting.
Cheri Hanemann of 305 Front Beach Dr. wondered if people appointed to the Fort Maurepas Commission lived in the historic district.
Mike Strife, Vice President of the Walter Anderson Museum of Art Board of Trustees, introduced Marilyn Lyons, the new executive director of the museum. He presented the following letter requesting funding assistance from the City in the amount of $150,000.00 in order to meet a required match on a $400,000.00 grant from the Mississippi Arts Commission.
(WAMA - $150,000.00 funding request)
Motion by Dalgo, seconded by McDonnell, to include the $150,000.00 funding request from the Walter Anderson Museum of Art in the capital improvements list.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
Motion by Jalanivich, seconded by Gill, to adjourn.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Lloyd and Cody
______________________________ _____________________________
City Clerk Mayor
________________ ________________
Date Date