A Recess Meeting of the Mayor and Board of Aldermen of the
City of Ocean Springs was called to order by Mayor
Ainsworth at
Mayor Ainsworth gave the Invocation and led the Pledge of Allegiance.
Mayor Ainsworth announced that the Walter Anderson Museum of
Art had called his office and asked that their presentation be removed from the
agenda. He also announced that the
School Board budget presentation was scheduled for the
City Clerk:
a) Pay Docket of Claims and spread docket summary upon the Minutes:
(Claims Docket Summary)
Police Dept.:
b) Allow
James Catchot, Jr. to attend “Domestic Violence Intervention Advanced Workshop
on July 2 at the Harrison County Sheriff’s Department; and Lionel Cothern to
attend “
(Schools/Training/Travel Request)
Fire Dept.:
c) Accept Fire Report for March 2003
d) Accept Fire Report for April 2003
e) Accept Fire Report for May 2003
f) Accept recommended changes for personnel operations: 1) Rescind motion of June 3, 2003 regarding Patrick Williams; 2) Adopt job description for Deputy Chief; 3) Appoint Patrick Williams as Deputy Chief effective June 4, 2003 at current salary until October 1, 2003 at which time he will become an exempt employee at a salary to be determined on October 1, 2003; 4) Amend job description of Assistant Chief:
(Personnel Changes/Job Description Memo)
City Engineer:
g) Adopt Resolution Accepting the Construction Contract for the installation of water mains - Re: Drinking Water System Improvements Revolving Loan Fund Program DWI-H280035-02:
(Resolution – Accepting Construction Contract B re: Drinking Water System Improvements)
h) Approve Pay Request No. 4 (Final) from SCI, Inc. ($13,304.58) regarding Drinking Water System Improvements, Contract “B” SRF #DWI-H280035-02:
(Pay Request #4 - Contract “B”, Drinking Water System Improvements)
i) Approve Change Order No. 2 – Drinking Water System Improvements (Contract “B”) SRF #DWI-H280035-02:
(Change Order #2 - Drinking Water System Improvements, Contract “B”)
j) Approve pay request #4 to Compliance EnviroSystems, LLC ($135,106.81) RE: Sanitary Sewer Evaluation Survey:
(Compliance EnviroSystems Invoice)
k) Approve pay request #5 to Coastal Piping, Inc. ($12,609.29) RE Davis Bayou Wastewater Improvements CIAP Project No. MS 30.07:
(Coastal Piping Invoice)
Public Works:
l) Approve personnel changes: Transfer Billy Cox from Sewer Dept. to Maintenance Dept.; Transfer Roy Franklin from Street Dept. to Sewer Dept.
(PW- Personnel Changes)
m) Pay invoice from Graham Construction Co., Inc ($647.80 - retainage) for sewer rehab work at Bechtel Blvd/Woody Circle:
(Graham Invoice)
n) Pay invoice from Graham Construction Co., Inc ($127.85 - retainage) for sewer rehab work at Beaugez Fire Station:
(Graham Invoice)
o) Pay invoice from Graham Construction Co., Inc ($3,388.50) for repairs on Reynolds Circle:
(Graham Invoice)
Community Development & Planning:
p) Authorize lot cleaning process to begin at 328 Teringo Circle with hearing scheduled for the July 1, 2003 board meeting:
(Lot Cleaning Memo)
q) Approve payment #13 to Fletcher Construction ($91,998.00) for work associated with Mary C. O’Keefe Cultural Center for Arts & Education:
(Fletcher Invoice)
r) Hire Maria Lou Brierley as Building / Community Development clerk at a rate of $9.78 beginning June 24, 2003(contingent upon successful completion of all pre-employment requirements)
(Brierley Hire Memo)
s) Accept Planning Commission recommendations with regard to the following:
1. Marcus Shanteau – Lot Split at 1205 Bowen Avenue:
(Shanteau Documents)
2. Carl Hamilton for Roland and Susan Sampson – Lot Split at Lot 65 Maurepas Landing:
(Sampson Documents)
t) Accept Historic Preservation recommendations with regard to the following Certificates of Appropriateness:
1. Mary V. Brennan – 1011 I’berville Drive:
(Brennan COA)
2. St. John’s Episcopal Church – Rayburn & Porter:
(St. John’s Episcopal Church COA)
3. St. John’s Episcopal Church – 708 Mosley Avenue:
(St. John’s Episcopal Church COA)
4. Roy and Sabrina Murrell – 1127 Iberville Drive:
(Murrell COA)
5. City of Ocean Springs Park Commission – Little Children’s Park:
(City COA)
6. Bob Carter – 213 Washington Avenue:
(Carter COA)
Risk Manager/HR Director:
City Attorney:
u) Pay City Attorney’s bill for May 2003 ($3,462.50)
v) Request removal from Action Report – Proposed Ordinance for Ft. Maurepas Committee – (alternative measure has been reviewed with Committee):
(Action Report Memo)
Miscellaneous:
w) Pay invoice from Graham Construction Co., Inc ($982.92 - retainage) for sewer repairs at 1407 Churchwell Drive:
(Graham Invoice)
x) Approve payment to Joshua J. Dudte for 63 hrs. @ $20.00 per hour ($1260.00) from the 2003 Urban Youth Corp program:
(Dudte Invoice)
y) Approve Addendum to Interlocal Agreement Between the City of Ocean Springs and Jackson County for Construction of the New Shearwater Bridge:
(Shearwater Bridge Addendum)
City Clerk Adrienne Howell asked that several items on the Consent Agenda be corrected. She asked that the bill from Mississippi Power on item a, the docket of claims, be changed to $22,109.24 in the General Fund; that the amount in item m should be changed to $637.80; and that the amount in item w should be changed to $8,846.33 and the street name changed to Churchill Dr. The Board was agreeable to these changes.
Alderman Lloyd asked that the claim from Joseph A. Lusteck be removed from the docket of claims because he still had not produced the information requested by the Board. Alderman Jalanivich asked that item x be removed from the Consent Agenda.
Items a and x were removed from the consent agenda for further consideration.
Motion by Gill, seconded by Lloyd, to approve the Consent Agenda as corrected.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Dalgo, seconded by Gill, to correct the amount of the Mississippi Power bill on the docket of claims to $22,109.24.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Dalgo, seconded by Lloyd, to remove the invoice of Joseph A. Lusteck from the docket of claims and withhold any future payments to Mr. Lusteck until further notice, and to approve the claims docket as corrected.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The request of Adams Homes for rear and side yard variances for Lot 15, Trentwood Subdivision, Phase 4, was held over as there was not a quorum present for the full Zoning and Adjustment Board to act.
Police Dept.
The Police Chief presented the following resolution from Hancock Bank regarding the lease/purchase agreement for the new Police Dept. vehicle. He said that although the Board had approved the lease/purchase on April 15, 2003, adoption of the resolution was an additional requirement of the bank. He emphasized that that city would receive reimbursement for each payment through the FBI.
(Hancock Bank Resolution – Purchase of Truck for Police Dept.)
Motion by Dalgo, seconded by Gill, to adopt the above and foregoing Resolution.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The presentation on the public safety complex was tabled until a later date when a work session could be scheduled. Alderman Gill suggested the site for the public safety complex be cleared in order to determine what type of site work would need to be done. The Public Works Director reported that he could not clear the underbrush due to the number of pine trees on the property. Alderman Jalanivich suggested accepting proposals to have the land cleared and that the City Engineer draft the necessary specifications. The Police Chief and Fire Chief were to meet with the City Engineer to determine which trees would be kept on the site and report back to the Board with a recommendation.
The Fire Chief introduced the new Deputy Fire Chief, Patrick Williams, to the Board.
Motion by Jalanivich, seconded by Carvin, to rank the projects for the Tidelands Funds Application as follows: (1) Highway 90 Marina Improvements, (2) Government Street Boat Ramp, and (3) Fort Maurepas Pier Construction.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The Public Works Director reported that he had spoken to Joe O’Neal from the Jackson County Road Dept. regarding the $180,000.00 to be allocated toward street paving in the city. He said that any streets already listed on the county’s 4-year road plan were eligible for the money. He said that any streets not already on the list should be submitted to him by June 20th, as the Jackson County Board of Supervisors would vote on the list on June 23rd. He emphasized that any streets not approved by the Board of Supervisors on June 23rd could not be added at a later date.
(County Paving Funds)
Motion by Gill, seconded by Carvin, that the $180,000.00 in county paving funds be divided seven ways among the aldermen and that each alderman submit a list of streets that need paving in their ward to the Public Works Director by Thursday, June 19th.
VOTING AYE Aldermen Carvin and Gill
VOTING NAY Aldermen Lloyd, Jalanivich and Dalgo
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
THE MOTION FAILED.
Motion by Lloyd, seconded by Dalgo, to form a committee consisting of the Mayor, Alderman at Large, and the Public Works Director to determine the worst roads in the City of Ocean Springs and to pave them with the $180,000.00 county paving funds.
VOTING AYE Aldermen Lloyd, Jalanivich and Dalgo
VOTING NAY Aldermen Carvin and Gill
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The Public Works Director submitted the following recommendation with regard to the request for extension of water and sewer services to a 17 acre development outside of the city limits.
(PW Letter – Request for Water/Sewer outside of City limits)
Alderman Jalanivich felt the developer should bear the entire cost of the upgrade. Alderman Lloyd wanted the developer to agree to build the subdivision to the City’s specifications.
Motion by Jalanivich, seconded by Dalgo, to table the issue until more information is made available.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
(City Fuel Tanks)
Motion by Jalanivich, seconded by Gill, to authorize the City Clerk to advertise for bids for a fuel delivery system with specifications provided by the Public Works Dept.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Alderman Gill reported that Hastings Rd. was caving in due to two subsurface drainage inlets that were 8 or 9 inches below the curbing and that the resident could not use the sidewalk going to her house. The Public Works Director said that sinkholes had developed along the 20” drainage pipe at every 5-ft. joint. He asked that a professional be allowed to review the problem and provide an estimated cost of repair. He said the work could be done in-house, but requested professional assistance because of the conflict that exists.
Motion by Gill, seconded by Dalgo, to authorize the City Engineer and Public Works Director to review the problems with Hastings Rd. and report back to the Board with a cost estimate and plan.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
VOTING AYE Aldermen Lloyd, Carvin, Dalgo and Gill
VOTING NAY Alderman Jalanivich
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
(CAP Loan Letter – Mary C. O’Keefe Cultural Center)
Motion by Dalgo, seconded by Gill, to allow the Mayor to execute the necessary contract documents with the Mississippi Development Authority for the $250,000.00 CAP Loan for renovations of the Mary C. O’Keefe Cultural Center for Arts and Education.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
(Change Order No. 5 – Fletcher Construction - Mary C. O’Keefe Cultural Center)
The City Attorney advised the Board that they could not pre-approve a change order. The Mayor suggested calling a special meeting once the CAP Loan funds were received and the change order was reduced to writing. The Board was agreeable.
Motion by Lloyd, seconded by Dalgo, to request the appropriate power company perform a street lighting survey at 1307 Robinson St.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Gloria Skillestad of the Fort Maurepas Historical Commission requested $3,000.00 in funds for the commission’s 4th of July celebration and asked how funding would be provided for their events. Alderman Jalanivich told her to provide him with a listing of each item, who the vendors were and the cost, and he would forward the request to the City Clerk and Board. She also asked who would pay for the entertainment at the event. The City Attorney asked that he be allowed to work with the commission to resolve their questions prior to the celebration. Terry Breland gave an overview of their plans for the 4th of July celebration, which would be held inside the fort. He said that activities included an inflatable castle for children, pizza and coke vendors, and a band between 8:00-11:00 p.m. They had also planned to have 300-400 tickets printed to sell concessions and beer inside the fort.
Motion by Jalanivich, seconded by Gill to accept the proposal from the Fort Maurepas Historical Commission for a 4th of July celebration at Fort Maurepas, subject to review by the City Clerk and City Attorney.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Commissioner Sam Tucker addressed the Board regarding the ordinance they had proposed at the last meeting. At the City Attorney’s advice, he asked that they be allowed to withdraw the ordinance and organize as a private non-profit corporation, which would have a board of directors appointed by the city. He said they would continue to proceed like they have been with the change in organizational arrangement.
(Fort Maurepas Reorganization Letter)
Alderman Lloyd was temporarily absent at this time.
Motion by Dalgo, seconded by Jalanivich, to allow the Fort Maurepas Historical Commission to withdraw their proposed ordinance and authorize them to organize as a private non-profit corporation with a board of directors appointed by the city.
VOTING AYE ALL
VOTING NAY NONE
TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Alderman Lloyd returned to the meeting at this time.
Supervisor Frank Leach addressed the Board regarding the joint project for a turnaround beneath the Fort Bayou Bridge connecting the fishing camp and Aunt Jenny’s Restaurant. He stated that both of the permanent right-of-way easements had been signed and asked that the Board accept them in the city’s name. He said that the Jackson County Road Dept. was ready to proceed, but needed the city to accept the easements, subject to the City Attorney’s final review, spread upon the minutes and have them recorded. The City Attorney reported that he had preliminarily reviewed the easements and noted that the property was subject to revert back to the property owner should it cease to be used as a public access way.
(Easements)
Motion by Jalanivich, seconded by Dalgo, to accept the warrant deed and permanent right-of-way easement from Carl and Jeanette Lizana, and William Verges, Jr., spread them upon the minutes and authorize the City Clerk to have them recorded in the land deed records of Jackson County.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Cheri Hanemann of 305 Front Beach Dr. asked that the council room seats be arranged further toward the front of the Boardroom. She also complained that a neighbor adjacent to the Little Children’s Park had been periodically chopping down trees in the park. The Police Chief was asked to look into the matter.
Motion by Jalanivich, seconded by Carvin, to go into Closed Session to determine the necessity for an Executive Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Jalanivich, seconded by Gill, to go into Executive Session to discuss land acquisition.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
The City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss land acquisition.
The Board began the Executive Session at 7:45 p.m. and was joined by Joe Gill and Rep. Hank Zuber. The session ended at 7:45 p.m.
Motion by Jalanivich, seconded by Gill, to resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Jalanivich, seconded by Lloyd, to move forward with the Fort Bayou land acquisition and put it to the top of the list for tidelands money.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
Motion by Carvin, seconded by Dalgo, to adjourn.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen McDonnell and Cody
______________________________ _____________________________
City Clerk Mayor
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Date Date