A Recess Meeting of the Mayor and Board of Aldermen of the
City of Ocean Springs was called to order by Mayor Pro
Tem Danny Jalanivich at
Alderman Lloyd gave the Invocation.
Mayor Pro Tem Jalanivich led the Pledge of Allegiance.
(Cap Loan Letter)
Motion by Dalgo, seconded by Gill, to open the public hearing regarding the City’s application for a CAP Loan for the extension of water and/or sewer along Hwy 90 to Hwy 57.
VOTING AYE ALL
VOTING NAY NONE
TEMPORARILY ABSENT AND NOT VOTING Alderman Cody
Alderman Cody joined the meeting at this time.
The Mayor Pro Tem solicited comments from the audience; however, no one addressed the Board during the public hearing.
Motion by Dalgo, seconded by Cody, to close the public hearing.
VOTING AYE ALL
VOTING NAY NONE
Motion by Cody, seconded by Lloyd, to authorize the City Planner to proceed with submittal of an application to the Mississippi Development Authority for a $500,000.00 CAP Loan for the extension of water and/or sewer along Hwy 90 to Hwy 57.
VOTING AYE ALL
VOTING NAY NONE
City Clerk:
a)
Approve Minutes of Recess Meeting of
b)
Approve Minutes of Special Call Meeting of
c)
Approve Minutes of Regular Meeting of
d)
Approve Minutes of Special Call Meeting of
e) Accept Action Report
f) Pay Docket of Claims and spread docket summary upon the Minutes:
(Docket Summary)
g) Accept Park Commission amended budget for FYE 2003 and authorize City Clerk to amend the City budget accordingly:
(Park Budget)
h)
Set mileage reimbursement rate at 36 cents per mile, effective
(Letter re: Mileage Rate)
i)
Allow Accountant Karen Adams to attend 2003 Municipal
Clerk Certification Program, Winter Session, Phase III-I, in
Police Dept.:
j) Allow Police Dept. to purchase 19 portable radios and 10 remote speaker microphones from Team One Communications in the total amount of $10,185.00:
(Radio Memo)
k)
Place Officer Jimmy Smith on full-time status,
effective
(Smith Probation Memo)
l)
Approve training/travel for Dispatchers Carolyn Baldwin
and Caren Depreo, Det. Lt. Chuck Jackson and Ptn. Mike Sweeney, Chris Wise and
Ryan Lemaire as outlined in Police Chief’s memo dated
(Police Travel Memo)
m)
Reimburse City of
(Training Reimbursement Letter)
n) Approve Joel England and Jimmie Toler as police reservists and authorize reservists Brian Fleming and Mike Castelin to attend next available academy class:
(Reserve Letter)
o)
Hire Kenneth E. Bell as Patrol Officer, effective
(
Fire Dept.:
p) Allow Firefighter Tim Heath to attend Emergency Medical training course at Jackson Co. Campus of MS Gulf Coast Community College as requested, prepay $459.00 tuition fee and pay all other reasonable and actual expenses
q) Allow Fire Chief to create and fill one new position in Fire Dept. as requested to temporarily replace Firefighter Troy Peltier (Air Force Reservist call to active duty):
(Peltier Letter)
City Engineer:
r) Approve Change Order No. 1 to Drinking Water System Improvements (Contract B), SRF #DWI-H280035-02 for net decrease of $4.08 in total contract price:
(Change Order)
Public Works:
s) Pay invoice from McPhearson Construction Services, Inc. ($9,727.11) for repairs to Community Pier due to Tropical Storm Isidore/Hurricane Lili:
(McPhearson Invoice)
t) Pay invoice from Graham Construction Co., Inc. ($11,029.95) regarding sewer repairs on Lift Station #12 (Government St.) due to Tropical Storm Isidore/Hurricane Lili:
(Graham Invoice)
u) Pay invoice from Graham Construction Co., Inc. ($1,871.10) regarding sewer repairs on Lafontaine due to Tropical Storm Isidore/Hurricane Lili:
(Graham Invoice)
v) Return Public Works Director Andre Kaufman to salary status:
(Kaufman Memo)
w) Award bid for traffic signs in conjunction with Governor’s Highway Safety Program to Custom Products Corp. ($51,714.14):
(Sign Memo)
x) Approve transfer of two surplus pickup trucks from Public Works to the Park Commission:
(Vehicle Memo)
y) Approve contract with Moran, Seymour & Associates, Inc. regarding Engineering Services for Sewer Rehab Project at hourly rates specified:
(MSA Contract Memo)
Community Development & Planning:
z) Accept Building Report for December 2002
aa) Accept Building Report for Year End 2002
bb) Discontinue lot cleaning process on 5316 Culeoka Dr.:
(Lot Cleaning Memo)
cc) Approve Application for Payment No. 8 from Fletcher Construction ($234,711.00) regarding Mary C. O’Keefe Cultural Center:
(Fletcher Invoice)
dd) Pay invoice from New South Architects, PLLC ($28,243.86) regarding Mary C. O’Keefe Cultural Center:
(New South Invoice)
ee) Accept recommendation of Historic Preservation Commission regarding COA for Robert Jones, Jr. at 418 Ruskin Ave.:
(Jones Documents)
ff) Accept Planning Commission recommendations as follows:
1. William C. Wilson, Jr. – Lot split for lot reconfiguration at 112-A Shearwater Dr.:
(Wilson Documents)
2. Dr. James Sutton – Lot split at northeast intersection Hwy 90/Oakleigh Ave.:
(Sutton Documents)
3. Mike Hewitt – Rezone northeast intersection Hwy 90/Gibson Rd from R-2 to C-3:
(Hewitt Documents)
City Attorney:
gg) Pay City Attorney’s bill for December 2002 ($2,400.00)
Mayor:
hh) Pay invoices from Solutions, Inc. for professional services regarding Master Plan ($1,620.14) and Recreational Complex ($245.00):
(Solutions Invoices)
Items h and j were removed from the Consent Agenda for further consideration.
Motion by Gill, seconded by Dalgo, to approve the Consent Agenda, excluding items h and j.
VOTING AYE ALL
VOTING NAY NONE
Motion by Lloyd, seconded by McDonnell, to recess the Regular Session and convene as the full Zoning and Adjustment Board.
VOTING AYE ALL
VOTING NAY NONE
Members of the Review Section Committee present were Angela Sanders, Ray Heddings and Danny Dubaz. Members Richard Schmidt and Ashley Hendren were absent.
(Weems Documents)
Mr. Weems presented a map of the lot in question and requested a variance due to the angularity of the lot.
Motion by Cody, seconded by Carvin, to grant a 20% side yard variance to Chuck Weems/Greg Breland for construction of a new residence on Lot 21 Bayou Sauvolle.
VOTING AYE Aldermen McDonnell, Cody, Carvin, Dalgo and Gill, and Member Dubaz
VOTING NAY Alderman Lloyd and Members Sanders and Heddings
ABSENT AND NOT VOTING Members Schmidt and Hendren
Motion by Dalgo, seconded by Cody, to adjourn as the full Zoning and Adjustment Board and resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
Motion by Gill, seconded by Carvin, to ratify the actions of the full Zoning and Adjustment Board.
VOTING AYE ALL
VOTING NAY NONE
At this time Harbormaster John Hughes presented a diagram of the proposed new Harbormaster house to be built in the harbor area. Harbor Commissioner Brad Lemon and Supervisor Frank Leach were also present to address the issue. They explained that FEMA requirements dictated that the house be built a minimum of 14 ft. above sea level. Alderman McDonnell was concerned with the proportion of the house to the new Shearwater Bridge. Mr. Lemon told the Board that the plans were not written in stone and Mr. Leach suggested their engineer could draw the plans to scale to give the Board a better vision. Mr. Lemon added that the project would not begin until after the Shearwater Bridge project was complete.
At this time discussion was held regarding item h of the Consent Agenda. Alderman Gill questioned why the mileage reimbursement rate was being reduced. The City Clerk explained that the rate was a result of the reduction passed by the Federal Government, which in turn was passed by the State of Mississippi.
Motion by Gill, seconded by Dalgo, to approve item h of the Consent Agenda.
VOTING AYE ALL
VOTING NAY NONE
The City Clerk left the meeting at this time.
Police Dept.
The Police Chief had asked that item j of the Consent Agenda be removed because he decided to reduce the number of radios he was to purchase.
(Hanley Rd. Project Letter)
Motion by McDonnell, seconded by Carvin, to authorize the City Clerk to advertise for construction bids for the Hanley Rd. project.
VOTING AYE ALL
VOTING NAY NONE
(Request for Sewer Service – 9385 Ridgeview Dr.)
Motion by Lloyd, seconded by Dalgo, to spread the letter regarding sewer service for 9385 Ridgeview Dr. upon the minutes.
VOTING AYE ALL
VOTING NAY NONE
(Jackson Co. 4-year Road Program)
Motion by Cody, seconded by Gill, to accept the list of streets submitted by the Public Works Director for the Jackson County 4-year road program and allow him to revise the list as necessary for the minutes after review by the Board of Aldermen.
VOTING AYE ALL
VOTING NAY NONE
(Central Pipe Quote)
Motion by Cody, seconded by Gill, to approve the change in the original plans for the Hwy 90 water extension route and award the quote for the additional materials to Central Pipe Supply in the amount of $11,071.90.
VOTING AYE ALL
VOTING NAY NONE
(Sanitary Sewer System Evaluation Survey)
Motion by Gill, seconded by Cody, to authorize the Mayor to execute a contract with Compliance Enviro Systems, LLC regarding the Sanitary Sewer System Evaluation Survey based upon the scope of work and unit price schedule presented.
VOTING AYE ALL
VOTING NAY NONE
(Mayor’s letter re: Wastewater Authority)
Motion by Gill, seconded by Cody, to spread the letter from Mayor Ainsworth to the Mississippi Gulf Regional Wastewater Authority dated January 14, 2003, upon the minutes.
VOTING AYE ALL
VOTING NAY NONE
Motion by McDonnell, seconded by Gill, to authorize Moran, Seymour and Associates to submit a written recommendation and cost estimate to the Board for disposition of the City Hall and Hospital water tanks.
VOTING AYE ALL
VOTING NAY NONE
The City Planner reminded the Board about the cellular tower leases on the tanks. The Board replied that the City Engineer would take those leases into consideration when making his recommendation.
The City Planner reported that the rough draft of the proposal for impact fee exemptions/reductions was provided to the Board for their input and suggested the consultant also review the proposal. The item was held over until the next meeting.
The City Planner told the Board that he had just received the results of the traffic study on Havard Rd. from Gulf Regional Planning Commission and that he was in the process of reviewing it. The item was held over until the next meeting.
Appointment to the Tree Committee was held over also.
Alderman Gill reported that Hastings Rd. had a continuing drainage problem that had not been successfully repaired after many patches. He stated that the corrugated galvanized pipe, which runs approximately two blocks, had rusted apart. He added that six yards had cave-ins and three subsurface corners were also caving in. The Public Works Director reported problems on Bristol Blvd. from Nottingham to Cumberland, and Alderman Cody reported drainage problems on Teringo and Linda.
Motion by Gill, seconded by Carvin, to authorize the Public Works Director to review the drainage problems on Hastings, Bristol, Teringo and Linda and submit a recommendation and cost estimate for their repair.
VOTING AYE ALL
VOTING NAY NONE
(Resolutions – Tourism & Economic Development/Cemetery Maintenance)
Motion by Cody, seconded by Gill, to adopt the above and foregoing resolutions.
VOTING AYE ALL
VOTING NAY NONE
Alderman McDonnell presented a petition and photo he had received from residents of the Schmidt Dr./Front Beach area concerning persistent problems with disturbances and persons exhibiting offensive behavior.
Motion by McDonnell, seconded by Gill, to consider the request of the residents of the Schmidt Dr./Front Beach area and authorize the City Attorney to draft the necessary ordinance that will allow the posting of appropriate signs and that will give the Police Dept. the ability to enforce stricter regulations in the area.
VOTING AYE ALL
VOTING NAY NONE
(Petition – Schmidt Dr.)
Motion by McDonnell, seconded by Dalgo, to accept the petition from residents of the Schmidt Dr./Front Beach area and spread it upon the minutes.
VOTING AYE ALL
VOTING NAY NONE
At this time Mayor Pro Tem Jalanivich read aloud the Mayor’s letter regarding the progress of the Shearwater Bridge project.
Margie Ashley complained about the bridge being closed for 1¼ years and wondered what logical explanation there was for it. She told the Board that the bridge closing had affected her business, Shearwater Pottery, and asked that the barriers be moved to the west side of her gate. Alderman McDonnell explained that the City was trying to have the bridge completed as soon as possible, but was being held up by federal agencies. He added that Senator Lott and Congressman Taylor were working on the issue at the Washington, D.C. level. The Board directed the Public Works Director to move the barriers west of the Shearwater Pottery entrance.
(Jackson Co. Economic Development Foundation Letter)
Motion by Gill, seconded by Cody, to release payment in the amount of $25,000.00 to the Jackson County Economic Development Foundation.
VOTING AYE ALL
VOTING NAY NONE
The Mayor Pro Tem announced that the dedication of the Marine Education Park was scheduled for Wednesday, January 29, 2003, at 11:00 a.m.
The purchase of land for an Ocean Springs sports gym was held over until the next meeting.
Gloria Skillstead reported that the roof at Fort Maurepas was leaking, the electrical box had a problem, and that the gaps in the wall needing repairing before it could be used as a museum. The Mayor Pro Tem and Public Works Director were to meet the following day to review the problems. Ms. Skillstead told the Board that the blacksmiths were willing to build the blacksmith shop at the Fort free of charge if the City would furnish the materials. She was told to contact the City Planner for guidance on obtaining permits and filing an appropriate COA for the project.
(Chamber of Commerce – Tourism Funds)
Motion by McDonnell, seconded by Dalgo, to fund the Ocean Springs Chamber of Commerce $30,000.00 of the Hotel/Motel/Bed & Breakfast Tax requested and to evaluate the tax collection in May or June 2003 for possible additional funding.
VOTING AYE ALL
VOTING NAY NONE
(Wilson/Boman Letter – Historic Ocean Springs Trade Days Festival)
The Police Chief reminded the Board that neither he nor the Public Works Director had budgeted overtime for the event.
Motion by McDonnell, seconded by Carvin, to close Washington Ave. from Robinson St. to Porter Ave. and to close Government St. from Washington Ave. to Cash Alley on May 3-4, 2003, as requested for the 2nd Annual Historic Ocean Springs Trade Days Festival.
VOTING AYE Aldermen McDonnell, Cody, Carvin, Dalgo and Gill
VOTING NAY Alderman Lloyd
Randall Wrigley’s request for a special use permit on Groveland Rd. was held over until the next meeting.
No one addressed the Board of Aldermen at this time.
Motion by Cody, seconded by Gill, to go into Closed Session to determine the necessity for an Executive Session.
VOTING AYE ALL
VOTING NAY NONE
Alderman Carvin was temporarily absent.
Motion by McDonnell, seconded by Cody, to go into Executive Session to discuss the Moran appeal and possible land acquisition.
VOTING AYE ALL
VOTING NAY NONE
TEMPORARILY ABSENT AND NOT VOTING Alderman Carvin
Alderman Carvin joined the Board in Executive Session.
The Deputy City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss the Moran appeal and possible land acquisition.
The Executive Session began at 7:35 p.m. and ended at 7:50 p.m.
Motion by Gill, seconded by Dalgo, to resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
Motion by Carvin, seconded by Gill, to request a street lighting study on Myrtle St.
VOTING AYE ALL
VOTING NAY NONE
Motion by McDonnell, seconded by Gill, to request a street lighting study on the two corners of Ethel Circle off of Porter Ave.
VOTING AYE ALL
VOTING NAY NONE
Motion by Cody, seconded by Carvin, to adjourn.
VOTING AYE ALL
VOTING NAY NONE
______________________________ _____________________________
City Clerk Mayor
________________ ________________
Date Date