A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Pro Tem Danny Jalanivich at 6:00 p.m. on February 19, 2002, at City Hall in the City of Ocean Springs. Present were Aldermen Lloyd, McDonnell, Cody, Carvin, Dalgo and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell. Mayor Ainsworth was temporarily absent. Mayor Pro Tem Jalanivich did not vote on any matters while acting as Chair unless otherwise indicated.
Boy Scouts Paul LeCourt and Chase Mohler were present in the audience and led the Pledge of Allegiance.
Alderman Cody gave the Invocation.
City Clerk:
a) Accept Action Report
b) Pay Docket of Claims and spread docket summary upon the Minutes:
(Docket Summary)
c) Authorize Mayor to sign Answer regarding confirmation of title suit, Civil Action No. 2002-0164GB, Norman P. Merrill, et al v. City of Ocean Springs, et al (Parcel No. 06050799.000)
Police Dept.:
d) Allow Ptn. Jason Byrd to attend Standardized Field Sobriety Testing Training in Biloxi on March 5-7, 2002, and pay all reasonable and actual expenses
Fire Dept.:
e) Accept Fire Report for January 2002
f) Allow Fire Fighters Crispus Medley, Richard Bennett and Rick Harris to attend Hazardous Material Technician Class at Jackson Co. Training Facility in Big Point in March 2002
City Engineer:
g) Approve Final Payment Request No. 5 from Pittsburg Tank and Tower Co. ($2,500.00) regarding Civic Center Tank work:
(Pittsburg Invoice)
h) Approve Final Payment Request No. 4 from Pittsburg Tank and Tower Co. ($2,500.00) regarding Halstead Tank work:
(Pittsburg Invoice)
Public Works:
i) Accept committee recommendation that 167 Bechtel Blvd. (Louis Trebotich) be excluded from connecting to City sewer at this time:
(Sewer Service Letter)
Community Development & Planning:
j) Accept Building Report for January 2002
k) Allow W. R. Storie to construct pier and addition to boathouse at 1215 Sunset Ave.
(Storie Documents)
l) Approve refund of $1,000.00 sidewalk bond to Kirk Homes regarding Lot 33 Deana Road Subdivision:
(Sidewalk Bond Refund Letter)
City Attorney:
m) Pay bill for January 2002 ($2,260.00)
Risk Manager/HR:
n) Accept recommendation to approve commercial driver’s license training and certification for necessary employees and pay all costs:
(Commercial License Letter)
Items b and l were removed from the Consent Agenda for further consideration.
Motion by Carvin, seconded by Gill, to approve the Consent Agenda, excluding items b and l.
VOTING AYE ALL
VOTING NAY NONE
City Clerk
At
this time discussion was held regarding item b of the Consent Agenda. Alderman Lloyd asked that the $7,800.00
claim from the Jackson County Civic Action Committee be removed from the docket
pending further investigation.
Motion
by Lloyd, seconded by Carvin, to remove the $7,800.00 claim regarding the
Jackson County Civic Action Committee from the docket of claims.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Carvin, seconded by Gill, to approve item b of the Consent Agenda.
VOTING
AYE ALL
VOTING
NAY NONE
Mayor Ainsworth joined the meeting at this time and assumed the Chair.
Police Dept.
Motion
by Dalgo, seconded by Carvin, to add Ptn. Michael Sweeny’s name to item d of
the Consent Agenda.
VOTING
AYE ALL
VOTING
NAY NONE
City Engineer
The
City Engineer advised the Board that the majority of flooding problems in
Trentwood Subdivision Phase II could be resolved by cleaning the pine trees out
of the ditch by the park and creating a new ditch north of Phase III. Alderman Gill reported that the developer,
Kelly Singleton, had agreed to dig the ditch if the City would obtain the
necessary permits from the Corp of Engineers.
However Mr. Gill felt that the City was not responsible and should not
pay for the permits.
The
Public Works Director reported that a lengthy list of deficiencies had been
provided to Mr. Singleton relative to Phase II, including problems with the two
major drainage pipes under the main road and the sidewalks that had buckled
up. He added that these items were
noted during the warranty period.
The
City Planner reported that he would not issue building permits for some lots in
the very northeast section of Phase IV due to flooding problems. He stated that Mr. Singleton had agreed to
build a ditch in the area just north of Phase IV to get the water off of his
subdivision. The City Planner
attributed a lot of the flooding problems in Phase IV to water coming down
Riley Rd. and going through Mr. Singleton’s subdivision that was not his water.
The
City Attorney advised the Board that a determination should be made as to whom
or what created the problems in Trentwood before taking any action. He suggested that if the problems were not
resolved within 30 days, that he, the City Engineer, City Planner and Public
Works Director would have recommendations for the Board at that time.
MAIN
MOTION by Cody, seconded by Dalgo, to direct the City Engineer to find all of
the problems in Trentwood Subdivision, with assistance from the Public Works
Director, City Planner and City Attorney, and to determine what actions need to
be taken in order to remedy the problems.
AMENDED
MOTION by Cody, seconded by Gill, to direct the City Engineer to accomplish
this task within 30 days.
AMENDED
MOTION VOTING AYE ALL
AMENDED
MOTION VOTING NAY NONE
MAIN
MOTION VOTING AYE ALL
MAIN
MOTION VOTING NAY NONE
(H
& H Construction Invoice)
Motion
by Jalanivich, seconded by Dalgo, to pay the invoice from H & H
Construction Co. in the amount of $1,400.00 for drainage work at the John James
property in Davis Bayou Subdivision.
VOTING
AYE ALL
VOTING
NAY NONE
Mayor
Ainsworth announced that February 17-22, 2002, was School Board Recognition
Week in the State of Mississippi and Ocean Springs.
At
this time John Gill read aloud the following statement:
(Gill
Statement)
Motion
by Jalanivich, seconded by Cody, to support a motion opposing the $52 million
budget cuts in education and authorize the Mayor to send it in letter form to
Gov. Musgrove, the House and Senate, the Education Committee, the Ways and
Means Committee and Rep. Hank Zuber.
VOTING
AYE Aldermen Jalanivich, McDonnell, Cody, Carvin, Dalgo and Gill
VOTING
NAY Alderman Lloyd
Public Works
Motion
by Jalanivich, seconded by Cody, to table the issue of City water meters on
private property until the next meeting.
VOTING
AYE ALL
VOTING
NAY NONE
(Letter: EPA Consent Agreement program
Extension)
Motion
by Cody, seconded by Carvin, that the letter from the EPA granting an extension
for the Consent Agreement Program Submittals be spread upon the minutes and
that the Mayor be authorized to execute the Amended Consent Agreement upon
receipt.
VOTING
AYE ALL
VOTING
NAY NONE
Community Development & Planning
Item
l of the Consent Agenda was held over until the next meeting.
Alderman Gill was temporarily absent at this time.
Motion
by Jalanivich, seconded by Cody, to accept the City Planner’s recommendation to
pay the invoice from Deluca’s Nursery in the amount of $16,210.00 for the purchase
of trees for the tree planting grant project.
VOTING
AYE ALL
VOTING
NAY NONE
TEMPORARILY
ABSENT AND NOT VOTING Alderman Gill
Alderman Gill returned to the meeting at this time.
City Attorney
(Resolution
– in Support of House Bill 35 to Authorize Jackson Co. and Municipalities
within to Provide Mutual Aid in Provision of Government Services)
Motion
by Cody, seconded by Jalanivich, to adopt the above and foregoing Resolution.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Cody, seconded by Jalanivich, to authorize the City Attorney, in instances
where necessary and with the Mayor’s approval, to employ an attorney to do
limited title work when it is necessary for the City to obtain easements.
VOTING
AYE ALL
VOTING
NAY NONE
Risk Management/Human Resources
The
Risk Manager reported that the crossing light on Washington Ave. had been
repaired at a cost of $3,660.75 and a claim had been filed with the City’s
insurance company.
Motion
by Cody, seconded by Gill, to purchase a dehumidifier for the Risk Manager’s
office.
VOTING
AYE ALL
VOTING
NAY NONE
NEW BUSINESS
At
this time Richard Wilson and Angie Bowman proposed a spring festival, “Historic
Ocean Springs Trade Days,” which would be an antique and collectibles show and
sale scheduled for May 4-5, 2002. The
festival would include antique dealers along the Coast (Slidell to Mobile) and
possibly vintage cars, with participation by area merchants, HOSA, the Chamber
of Commerce, and the Ocean Springs Genealogical Society. HOSA had committed to manpower support
during the festival and the Chamber of Commerce would be assisting with
advertising and mail-outs. Mr. Wilson
stated that the festival would be a non-profit event with HOSA receiving the
revenue. He requested that the City
support the festival by closing a portion of Washington Ave. and Government St.
and providing assistance from the Police and Public Works Departments.
Some
concerns addressed by the Police Chief and Public Works Director included the
routing of weekend boat traffic during the festival, personnel overtime
expenses and safety concerns related to setting up for the event the evening
prior to the festival as was proposed.
Alderman
Lloyd expressed his desire to speak to downtown merchants to determine if they
were in support of the festival before the Board endorsed the event. However, Mr. Wilson explained the need to
proceed as soon as possible in order to book a sufficient number of dealers for
the event.
Motion
by McDonnell, seconded by Jalanivich, to approve the concept of the Historic
Ocean Springs Trade Days Festival and agree to close streets based on their
demand, but in terms of what the City would provide in infrastructure, a cost
estimate would have to be provided before committing to anything else.
VOTING
AYE Aldermen Jalanivich, McDonnell, Cody, Carvin, Dalgo and Gill
VOTING
NAY Alderman Lloyd
Alderman
Dalgo gave a report on the Audit/Finance Committee’s findings regarding funding
for the Shearwater Bridge. They
recommended using the $185,000.00 budgeted in Other Cultural and Recreation,
which was set aside for the construction of roads into the sports complex
pending issuance of the necessary permits.
They also recommended using any available funds from the Tropical Storm
Allison reimbursement money. Shea
McNease of Batson & Brown Engineering reported that the engineer’s estimate
for the bridge would be ready by the March 19th meeting. The Board agreed to postpone any budget
amendments until the estimate was available.
The
issues of “Boathouses” and “Proposed One-way for Portion of I’berville Dr.” was
held over until the next meeting.
Motion
by Gill, seconded by Dalgo, to authorize the Audit/Finance Committee to find
funding in the budget for street repairs to Tara Lane and Katy Lane and report
back to the Board with a recommendation.
VOTING
AYE Aldermen McDonnell, Cody, Carvin, Dalgo and Gill
VOTING
NAY Aldermen Jalanivich and Lloyd
Alderman Gill was temporarily absent .
Motion
by Carvin, seconded by Dalgo, to authorize the City Attorney to draft an
amendment to the stop sign ordinance to implement a 3-way stop at the
intersection of Linnett Dr. and Booth Cir.
VOTING
AYE ALL
VOTING
NAY NONE
TEMPORARILY
ABSENT AND NOT VOTING Alderman Gill
Alderman Gill returned to the meeting at this time.
Alderman
Gill asked that “Nottingham Rd. Street Light” be removed from the agenda, as
the issue had been resolved.
Motion
by Jalanivich, seconded by Dalgo, to request Park Superintendent Damian McKay
to contact Harold Rogers of the 1699 Historical Committee and begin negotiations
in order for 1699 to come under the reigns of the Park Commission.
VOTING
AYE ALL
VOTING
NAY NONE
Britt
Sandblom expressed concern over who would be responsible for watering the trees
to be planted along Hwy 90. She was
told that in addition to the Public Works Dept., the City Planner was working
with MDOT on a grant for four youths to assist with watering the trees. In another matter, Ms. Sandblom complained
about having to put up a water deposit and paying connect and disconnect fees
just to clean her rental property after a tenant moved out. She suggested the City allow owners of
rental property to put up one deposit to cover all of their rental property. The City Clerk reported that the issue had
been addressed in the past, but determined it was not feasible due to ordinance
requirements and the difficulty in determining and keeping track of what was or
was not rental property.
Motion
by McDonnell, seconded by Carvin, to ask the Water Dept. to investigate similar
policies in neighboring cities such as Pascagoula, Biloxi and Gulfport to see
if we can come up with a better way than how we are doing it.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Carvin, seconded by Gill, to go into Closed Session to determine the
necessity for an Executive Session.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Cody, seconded by Jalanivich, to go into Executive Session to discuss
personnel matters and potential litigation.
VOTING
AYE ALL
VOTING
NAY NONE
The
City Clerk announced to the audience that the Board had elected to go into
Executive Session to discuss personnel matters and potential litigation.
After
approximately 30 minutes the Executive Session ended and the following motion
was made.
Motion
by Cody, seconded by Jalanivich, to resume the Regular Session.
VOTING
AYE ALL
VOTING
NAY NONE
(McClure
Resignation)
Motion
by McDonnell, seconded by Gill, to accept the resignation of Planning Clerk
Michelle McClure, effective May 1, 2002.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Cody, seconded by Jalanivich, to authorize the City Planner to begin the
advertising process for an Assistant City Planner.
VOTING
AYE ALL
VOTING
NAY NONE
Motion by Cody, seconded by Gill, to adjourn.
VOTING AYE ALL
VOTING NAY NONE
______________________________ _____________________________
City Clerk Mayor
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