A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 6:00 p.m. on August 20, 2002, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Lloyd, McDonnell, Cody, Carvin, Dalgo and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell.
Alderman Cody gave the Invocation.
Mayor Ainsworth led the Pledge of Allegiance.
City Clerk:
a) Pay Docket of Claims and spread docket summary upon the Minutes:
(Docket Summary)
Police Dept.:
b) Authorize Police Chief to hire two additional substitute school crossing guards:
(Crossing Guards)
c) Transfer unit no. 214 from patrol to investigations and designate it as an unmarked unit in according with state law:
(Vehicle Transfer to Undercover)
Fire Dept.:
d) Accept Fire Report for July 2002
e) Temporarily promote Lts. Wayne Emile and Nate Wilson to Shift Captains, effective immediately until October 1, 2002, and place them at Band 6/Step 5 ($12.54 hr.):
(Emile/Wilson Temp. Promotions)
Public Works:
f) Pay invoice from Graham Construction Co., Inc. ($1,324.50 – retainage) regarding sewer repairs on Bryant Circle:
(Graham Invoice)
g) Pay invoice from Graham Construction Co., Inc. ($2,209.50) regarding sewer repairs on Desoto St.:
(Graham Invoice)
h) Pay invoice from Graham Construction Co., Inc. ($17,345.70) regarding sewer repairs on Carolyn Dr.:
(Graham Invoice)
i) Pay invoice from ACE Construction Co., Inc. ($3,136.35) regarding railroad crossing repairs at Hanley Rd.:
(ACE Invoice)
j) Withdraw biannual bid award for Sewer Control Panel Boxes from Diversified Technical Services, LLC for reasons specified in the Public Works Director’s letter dated August 9, 2002, and authorize City Clerk to readvertise for bids:
(Sewer Control Panel Box Letter)
k) Hire Jonathan Baum as Engineering Inspector, effective August 26, 2002, at Band 7/Step 5 ($37,000.00 yr.), contingent upon successful completion of all pre-employment requirements:
(Baum Hire Letter)
Community Development & Planning:
l) Accept Building Report for July 2002
m) Release $4,222.00 to Walter Anderson Museum of Art for Centennial Celebration; authorize payment of $1,408.00 upon receipt of documentation of expenditures for remaining matching funds of Mississippi Arts Commission grant ($5,630.00); pay the $1,408.00 funds from community promotions account of Community Development and Planning budget:
(WAMA Payment)
n) Accept Planning Commission’s recommendation to amend Sections 406.3, 407.3 and 408.3 of the Zoning Ordinance regarding “Special Uses” and authorize City Attorney to draft appropriate ordinance amendment:
(Zoning Ord. Amendment)
o) Accept Historic Preservation Commission recommendations with regard to the following COA’s:
1. Jefferson Rogers – 516 Jackson Ave.:
(Rogers COA)
2. Rodney Robinson – 527 Front Beach Dr., No. 40:
(Robinson COA)
City Attorney:
p) Pay City Attorney’s bill for July 2002 ($3,280.00)
Item a was removed from the Consent Agenda for further consideration.
Motion by Gill, seconded by Dalgo, to approve the Consent Agenda, excluding item a.
VOTING AYE ALL
VOTING NAY NONE
City Clerk
At
this time discussion was held regarding item a of the Consent Agenda. The City Clerk had placed the Park
Commission’s claims docket before the Board and asked that they review the
docket and include it with the docket of claims presented on the Consent
Agenda.
Motion
by Dalgo, seconded by Carvin, to pay the docket of claims, including the docket
of claims from the Park Commission.
VOTING
AYE ALL
VOTING
NAY NONE
Alderman
McDonnell reported that a change order had not yet been negotiated for the
Shearwater Bridge replacement project.
He announced that Jackson County’s pledge of $162,605.00 was still in
place and that HOSA had increased their commitment to the project from
$10,000.00 to $12,000.00.
The
City Clerk reported that estimated utility figures for the Mary C. O’Keefe
Cultural Center had been plugged into the FYE 2003 budget because actual figures
were unavailable from the school district due to Taconi School being included
in the bills.
Alderman
Dalgo reported that the Hanley/Government turn lane project would need to be
re-bid.
Motion
by Dalgo, seconded by Jalanivich, to authorize the City Clerk to readvertise
for bids for the Hanley Rd./Government St. turn lane project.
VOTING
AYE ALL
VOTING
NAY NONE
The
City Clerk reported that the committee reviewing the audit management letter
had not yet met, but expected a report at the next meeting.
Motion
by Jalanivich, seconded by Cody, to budget $30,000.00 in the FYE 2003 budget
for maintenance and repairs on Fort Maurepas.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Gill, seconded by Cody, to direct the Police Chief to review possible
security systems for Fort Maurepas and report back to the Board with his
findings and prices.
VOTING
AYE ALL
VOTING
NAY NONE
Alderman Dalgo was temporarily absent at this time.
Motion
by Gill, seconded by Jalanivich, to budget $25,000.00 in the FYE 2003 budget
for lighting Highway 90 east to Highway 57.
VOTING
AYE Aldermen Jalanivich, McDonnell, Cody, Carvin, and Gill
VOTING
NAY Alderman Lloyd
TEMPORARILY
ABSENT AND NOT VOTING Alderman Dalgo
Alderman Dalgo returned to the meeting at this time.
Police Dept.
The
Police Chief recognized Albert Necaise and his staff in Gulfport for providing
assistance regarding the Heather Hampton murder case. He added that Mr. Necaise worked free gratis and was helpful in
securing a capital murder conviction in the case. He also recognized the Ocean Springs Police Dept. who had worked
diligently in the case.
Motion
by Lloyd, seconded by Cody, to authorize the Mayor to send a letter of
appreciation to Albert Necaise on behalf of the City of Ocean Springs.
VOTING
AYE ALL
VOTING
NAY NONE
Alderman
Dalgo stated that he and Alderman Lloyd had been working on a proposed new
ranking structure and salary plan for public safety employees. He presented the proposed plan for sworn
officers and firefighters for the Board’s review and action.
(Public
Safety Compensation Schedule)
Motion
by Dalgo, seconded by Cody, to officially adopt the proposed Public Safety
Compensation Schedule to go into effect October 1, 2002, and that all public
safety sworn officers and firefighters be removed from the current band and
step pay schedule and placed on the new schedule at that time.
VOTING
AYE ALL
VOTING
NAY NONE
The
Police Chief thanked the Board for the new salary scale on behalf of his
department.
City Engineer
(Resolution
- Drinking Water Systems Improvements Revolving Loan Fund (DWI-H280035-02-0)
Motion
by Gill, seconded by Cody, to adopt the above and foregoing Resolution.
VOTING
AYE ALL
VOTING
NAY NONE
(Southern
Consultants Letter - Drinking Water Systems Improvements Revolving Loan Fund
(DWI-H280035-02-0) Contract A – Elevated Water Tank/Tower)
Motion
by Jalanivich, seconded by Cody, to authorize the City Clerk to advertise for
construction bids for the new .05 MG elevated water tank in conjunction with
the Drinking Water Systems Improvements Revolving Loan Fund (DWI-H280035-02-0).
VOTING
AYE ALL
VOTING
NAY NONE
(Moran
Seymour & Assoc. Letter – Drinking Water Systems Improvements Revolving
Loan Fund (DWI-H280035-02-0) Contract B – Distribution Lines)
Motion
by Jalanivich, seconded by Dalgo, to authorize the City Clerk to advertise for
construction bids for water distribution lines in conjunction with the Drinking
Water Systems Improvements Revolving Loan Fund (DWI-H280035-02-0).
VOTING
AYE ALL
VOTING
NAY NONE
Public Works
At
this time the Public Works Director introduced the Board to Jonathan Baum, the
new Engineering Inspector. Mr. Kaufman
stated that he was relinquishing his vehicle to Mr. Baum and requested the
Board allow him to purchase a new vehicle using $10,000.00 in insurance
settlement funds and additional funds available in his department.
Motion
by Jalanivich, seconded by Gill, to authorize the Public Works Director to
transfer his vehicle to the new Engineering Inspector and allow him to begin
the process to advertise for a replacement vehicle.
VOTING
AYE ALL
VOTING
NAY NONE
The
Public Works Director reported that ACE Construction Co., Inc. had made the
additional repairs to the Hanshaw Rd. and Bechtel Blvd. railroad crossings as
requested and submitted an invoice for the additional asphalt used.
(ACE
Construction Invoice)
Motion
by Cody, seconded by Dalgo, to pay the invoices from ACE Construction Co., Inc.
in the total amount of $4,817.19 for repair of the Hanshaw Rd and Bechtel Blvd.
railroad crossings.
VOTING
AYE Aldermen Lloyd, McDonnell, Cody, Carvin, Dalgo and Gill
VOTING
NAY Alderman Jalanivich
(Letter
re: water main upgrade)
Motion
by Jalanivich, seconded by Cody, to pursue water main upgrades to the Mary C.
O’Keefe Cultural Center as outlined by Architect Carl Germany and the Public
Works Director.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Cody, seconded by McDonnell, to authorize the Public Works Director to
obtain proposals for cleaning and removing grass from sidewalks, especially at
the schools.
VOTING
AYE ALL
VOTING
NAY NONE
Alderman
Jalanivich reported that some areas of Government St. did not have a shoulder
since the paving had been completed.
Motion
by Jalanivich, seconded by Cody, that Public Works proceed to build those
shoulders back up on Government St. between Bechtel and Hanley and seed it and
sod it as necessary to keep the dirt in place, and that he be authorized to
rent or lease whatever equipment is necessary to do the project.
VOTING
AYE ALL
VOTING
NAY NONE
Community Development & Planning
(Traffic
Calmer Quotes)
Motion
by Jalanivich, seconded by Cody, to authorize an exception to the $10,000.00
bid limit and award the quote for three traffic calming devices for I’berville
Dr. to James H. Adams & Son Construction Co., Inc. at a total cost of
$12,750.00.
VOTING
AYE ALL
VOTING
NAY NONE
Alderman
Jalanivich stated for the record that from this day forward that he would have
no comment or actions concerning the Fayard property because he is involved in
it.
Motion
by Dalgo, seconded by Carvin, to authorize the Police Chief to take whatever
action necessary to fill the 4 vacant positions in the Police Dept. and
re-establish the traffic division.
VOTING
AYE ALL
VOTING
NAY NONE
Risk Manager/HR Director
The
Risk Manager reported that she had just received information regarding property
and contents insurance for city buildings and recommended the Board approve
option no. 1 on the property insurance and option no. 1 on the wind/hail
coverage. Alderman Lloyd asked how the
insurance compared to last year. Scott
Lemon of Lemon-Mohler Insurance replied that the quote from Zurich was
$1,500.00 higher than the other companies, however, the City had filed about
$8,000.00 in claims on some additional coverages with Zurich that the other
companies don’t have. He added that
there was a $3,000.00 difference in premium for the wind/hail portion of the
insurance because the City went from a 5% deductible to a 3% deductible.
(Building
& Contents Insurance for City Buildings)
Motion
by Jalanivich, seconded by Cody, to approve option no. 1 on property insurance
and option no. 1 on wind/hail insurance for city buildings at a total premium
of $52,732.00.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Jalanivich, seconded by Carvin, to amend the FYE 2002 budget as necessary
for the property insurance premium and take the additional funds from the
ending cash balance.
VOTING
AYE ALL
VOTING
NAY NONE
Scott
Lemon of Lemon-Mohler Insurance reported that Fletcher Construction had agreed
to find insurance coverage for the entire Mary C. O’Keefe building while they
are there and would list the City as the named insured.
City Attorney
Motion
by Cody, seconded by Jalanivich, to authorize the Planning Dept. to proceed
with inspection and condemnation procedures, if necessary, regarding 328
Teringo Circle.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Cody, seconded by Gill, to begin the lot cleaning process regarding 328
Teringo Circle.
VOTING
AYE ALL
VOTING
NAY NONE
Old Business
At
this time Betty Magee and Mary Lou Hutto addressed the Board on behalf of the
Friends of Mary C. O’Keefe. They
thanked the Board and commended them for their vision and foresight for making
the Cultural Center a reality. They
requested an operational planning committee be formed consisting of three
members from the Friends of Mary C. O’Keefe, one member from the Board of
Aldermen and one member from the Jackson County Board of Supervisors. They also requested that the Museum
Commission be reactivated. They asked
that the Cultural Center remain under the purview of the Mayor and Board of
Aldermen. Marco St. John, an actor out
of New York, stated that he had some input into the design of the theatre and
hoped that his production group would perform at the theatre. Mrs. Magee expected the Cultural Center to
be self-sustaining from rental and admission fees.
Motion
by Gill, seconded by Jalanivich, to appoint Alderman McDonnell to the
Operational Planning Committee for the Mary C. O’Keefe Cultural Center.
VOTING
AYE ALL
VOTING
NAY NONE
Motion by Jalanivich, seconded by Cody, to
reactivate the Museum Commission.
VOTING
AYE ALL
VOTING
NAY NONE
(Friends
Letter)
Motion
by Gill, seconded by Jalanivich, to accept the letter from the Friends of Mary
C. O’Keefe and spread it upon the minutes.
VOTING
AYE ALL
VOTING
NAY NONE
At
this time the Board discussed the possibility of relinquishing the
responsibility of Fort Maurepas to the Ocean Springs Park Commission, including
operation and maintenance of the facility, however no action was taken.
Harold Rogers, a charter member of the Fort Maurepas Society, stated that the fort is important to the City of Ocean Springs, however it would take volunteers, professional people and money to properly finish the fort and fully utilize it.
Motion by Gill, seconded by Jalanivich, to authorize the City Planner to research any type of grants available to upgrade Fort Maurepas.
VOTING AYE ALL
VOTING NAY NONE
Motion by Cody, seconded by Jalanivich, to go into Closed Session to determine the necessity for an Executive Session.
VOTING AYE ALL
VOTING NAY NONE
Motion by Cody, seconded by Jalanivich, to go into Executive Session to discuss potential litigation regarding land matters.
VOTING AYE Aldermen Jalanivich, Lloyd, McDonnell, Cody, Carvin and Gill
VOTING NAY Alderman Dalgo
The City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss potential litigation regarding land matters.
The City Attorney left the Executive Session approximately 10 minutes as the session began.
The Executive Session ended after approximately 25 minutes.
Mayor Ainsworth was temporarily absent at this time and Mayor Pro Tem Jalanivich assumed chair of the meeting. The Mayor Pro Tem did not vote on any of the following matters unless otherwise indicated.
Motion by Cody, seconded by McDonnell, to resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
Mayor Ainsworth returned to the meeting at this time and resumed chair of the meeting. Alderman Jalanivich voted on all following issues as indicated.
Motion by Cody, seconded by Jalanivich, to authorize the City Engineer to draw up specifications for bids for development of 62 lots in Evergreen Cemetery and authorize the City Clerk to advertise for bids.
VOTING AYE ALL
VOTING NAY NONE
Motion by Jalanivich, seconded by Carvin, to adjourn.
VOTING AYE ALL
VOTING NAY NONE
______________________________ _____________________________
City Clerk Mayor
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