A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 5:30 p.m. on August 13, 2002, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Lloyd, McDonnell, Cody and Dalgo, City Attorney Oscar Jordan and City Clerk Adrienne Howell. Aldermen Carvin and Gill were temporarily absent.
Alderman Cody gave the Invocation.
Mayor Ainsworth led the Pledge of Allegiance.
City Attorney:
a) Accept Easement and Conveyance of Right-of-Way from Estate of William T. Havard, Deceased, et al and authorize City Clerk to file documents in Jackson County land deed records:
(Havard Documents)
b) Accept Easement and Conveyance of Right-of-Way from Rouse/Tillman and authorize City Clerk to file documents in Jackson County land deed records
The City Attorney requested that item b be removed from the Consent Agenda, as it was not ready to be acted on yet.
Motion by McDonnell, seconded by Cody, to approve the Consent Agenda, excluding item b.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Aldermen Carvin and Gill
At this time discussion was held regarding insurance for the Mary C. O’Keefe Cultural Center. Architect Carl Germany stated he had been unable to locate an insurance company who would insure the building. He added that Fletcher Construction had tried to increase their builder’s risk insurance, however their insurance company no longer wanted to cover the portion originally insured. He stated that he was still working on the issue.
Alderman Carvin was present at this time.
(Bid Tab – Shearwater Bridge)
Motion by McDonnell, seconded by Jalanivich, to award the bid for the Shearwater Bridge Replacement Project to Tony Parnell Construction for the Base Bid plus Alternate No. 3 with 4 decorative lights instead of 6 at a total cost of $335,210.00, and to accept the $10,000.00 contribution from HOSA and the $165,605.00 pledge from the Jackson County Board of Supervisors.
VOTING AYE Aldermen Jalanivich, McDonnell, Cody, Carvin and Dalgo
VOTING NAY Alderman Lloyd
ABSENT AND NOT VOTING Alderman Gill
Alderman Cody requested the City participate in the Ocean Springs High School’s pilot project Service Learning Class and sponsor 2 students from Angela Sanders’ class for 10 hours per week to work with the Human Resource Director.
Motion by Cody, seconded by Dalgo, to enter into whatever agreement is necessary to sponsor the Service Learning Class pilot program.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Gill
Motion by Jalanivich, seconded by Dalgo, to go into Closed Session to determine the necessity for an Executive Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Gill
Motion by Jalanivich, seconded by Dalgo, to go into Executive Session to discuss personnel issues in Supervision and Finance.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Gill
The City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss personnel issues in Supervision and Finance.
Alderman Gill was present for the meeting at this time and joined the Mayor and Board in Executive Session.
The Executive Session ended after approximately 25 minutes.
Alderman Gill left the meeting at this time.
Motion by Cody, seconded by Jalanivich, to resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Gill
(City Planner’s letter re: purchase of Bryan property for lift station – Eagle Point/Nest Rds)
Motion by Cody, seconded by Dalgo, to submit an offer to W. D. Bryan, Jr. in the amount of $630.00 to purchase property at the northeast corner of Eagle Nest and Eagle Point Rd. for the location of a lift station.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Gill
At this time Shae McNease of Batson and Brown Engineering was present for the meeting. He advised the Board that the bid that had been awarded did not exist. He explained he had listed the option of installing 4 decorative lights instead of 6 at the request of Alderman McDonnell and that any changes to the original bid items would have to be negotiated with the low bidder as a change order.
Motion by Cody, seconded by Carvin, to rescind the motion awarding the bid for the Shearwater Bridge Replacement Project to Tony Parnell Construction Co.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Gill
Motion by Cody, seconded by Carvin, to award the bid for the Shearwater Bridge Replacement Project to Tony Parnell Construction Co. for the Base Bid plus Alternate No. 1 at a total cost of $307,690.00.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Gill
Motion by Cody, seconded by McDonnell, to authorize the engineer to negotiate a change order with Tony Parnell Construction Co. for 4 lights and decorative railing for the Shearwater Bridge.
VOTING AYE Aldermen Jalanivich, McDonnell, Cody, Carvin and Dalgo
VOTING NAY Alderman Lloyd
ABSENT AND NOT VOTING Alderman Gill
Motion by Cody, seconded by Dalgo, to recess until 6:00 p.m. on August 20, 2002.
VOTING AYE ALL
VOTING NAY NONE
ABSENT AND NOT VOTING Alderman Gill
______________________________ _____________________________
City Clerk Mayor
________________ ________________
Date Date