A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 6:00 p.m. on October 15, 2002, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Lloyd, McDonnell, Cody, Carvin, Dalgo and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell.
Alderman Cody gave the Invocation.
Mayor Ainsworth led the Pledge of Allegiance.
At this time Mayor Ainsworth presented the following proclamation to Stacy Meyers proclaiming the month of October 2002 as Domestic Violence Awareness Month.
(Proclamation)
Alderman Dalgo read aloud the following statement:
(Dalgo Statement)
Motion by Dalgo, seconded by Gill, that all prior permits issued to Finicky Pet Foods be revoked and that the City deny them the ability to locate a pet food processing plant in the industrial park area, and to include in the minutes the executive summary of the report from Eco Systems and the recommendation from the Planning Commission.
VOTING AYE ALL
VOTING NAY NONE
City Clerk:
a) Approve Minutes of Regular Meeting of October 1, 2002
b) Pay Docket of Claims and spread docket summary upon the Minutes:
(Docket Summary)
c) Authorize City Clerk to proceed with necessary steps to advertise for City Depository bids for a term of two years:
(Depository Letter)
City Engineer:
d) Ratify emergency purchase for repair of Davis Bayou bulkhead and pay invoice from B. L. Excavation ($5,225.00):
(Emergency Purchase Letter)
Public Works:
e) Pay invoice from Graham Construction Co., Inc. ($1,670.25) regarding sewer rehab work on Holcomb Blvd.:
(Graham Invoice)
f) Pay invoice from ACE Construction Co., Inc. ($8,273.70) regarding repairs at the Washington Ave. railroad crossing:
(ACE Invoice)
g) Authorize City Clerk to advertise for bids for Sanitary and Storm Sewer Rehabilitation Program with specifications provided by Public Works:
(Sewer Rehab Letter)
h) Reject all proposals received for professional engineering services and professional evaluation services regarding sewer inspection and rehabilitation and authorize the City Clerk to readvertise for proposals for both:
(Sewer Inspection Rehab Letter)
i) Allow Public Works Director to attend 2003 National Hurricane Conference in New Orleans on April 13-18, 2003, prepay $275.00 registration fee and pay all other reasonable and actual expenses
j) Accept resignation of Nathan Lee, effective October 4, 2002, and hire Buddy Graham as Street Dept. Laborer at Band 1/Step 1 of the salary scale:
(Lee Resignation)
Community Development & Planning:
k) Accept Building Report for September 2002
l) Accept Historic Preservation Commission’s recommendations regarding the following COA’s:
1. Bob Carter – 213 Washington Ave.:
(Carter Documents)
2. Ray Bellande – 525 Jackson Ave.:
(Bellande Documents)
m) Accept Planning Commission’s recommendation to grant a special use permit to Jack Stevenson for the use of crushed limestone as a surface for the parking area at 1010 Robinson St., contingent upon the applicant providing interior sidewalks for pedestrian access to the building and approval of the drainage plans by the City Engineer:
(Stevenson Documents)
n) Accept Warranty Deed from W. D. Bryan, Jr. and Sharon L. Bryan regarding Eagle Nest Rd. lift station and authorize City Clerk to record deed in land deed records of Jackson County:
(Bryan Deed)
o) Approve application for payment no. 5 from Fletcher Construction Co., Inc. ($105,729.97) regarding renovations to Mary C. O’Keefe Cultural Center and release payment upon receipt of funds from federal agencies:
(Fletcher Invoice)
Risk Manager/HR Director:
p) Allow HR Director to attend Human Resource Seminar in Biloxi on October 18, 2002, and prepay the $289.00 registration fee; authorize the purchase of a manual and audio tapes ($289.00 plus postage) if not able to attend seminar
City Attorney:
q) Pay City Attorney’s bill for September 2002 ($2,880.00)
Miscellaneous:
r) Allow Mayor, City Clerk and City Attorney to attend Small Town Conference in Jackson on November 14, 2002, prepay the $40.00 per person registration fee and pay all other reasonable and actual expense
s) Authorize release of $2,500.00 budgeted in FYE 2003 for CASA to the Jackson County Children’s Services Coalition:
(CASA Letter)
Items b, i and j were removed from the Consent Agenda for further consideration.
Motion by Dalgo, seconded by Carvin, to approve the Consent Agenda, excluding items b, i and j.
VOTING AYE ALL
VOTING NAY NONE
Police Dept.
The
Police Dept. was commended for their handling of the Cruising the Coast event.
Alderman
Jalanivich reported that placing police officers at the intersection of Hanley
and Government St. to control traffic was not working as anticipated and asked
that plan be discontinued.
City Engineer
(Vice
Invoice)
Motion
by Jalanivich, seconded by Gill, to approve Pay Request No. 2 from Vice
Construction Co., Inc. regarding Fort Bayou Boat Ramp Improvements and pay the
invoice in the amount of $69,901.07.
VOTING
AYE ALL
VOTING
NAY NONE
Aldermen
Lloyd and Gill were assigned to work with the City Engineer regarding signage
at the Fort Bayou boat ramp.
The
City Engineer reported that the specs and drawings for the retaining wall in
Evergreen Cemetery were ready.
Motion
by Cody, seconded by Gill, to authorize the City Clerk to advertise for bids
for construction of a retaining wall for the additional lots in Evergreen
Cemetery.
VOTING
AYE ALL
VOTING
NAY NONE
Public Works
At
this time discussion was held regarding item j of the Consent Agenda. The Public Works Director asked that the
Board only accept the resignation of Nathan Lee at this time.
Motion
by Jalanivich, seconded by Cody, to accept the resignation of Nathan Lee,
effective October 4, 2002.
VOTING
AYE ALL
VOTING
NAY NONE
At this
time item i of the Consent Agenda was taken up for consideration.
Motion
by Gill, seconded by Carvin, to allow the Public Works Director, Civil Defense
Director, Risk Manager and any Aldermen to attend the 2003 National Hurricane
Conference in New Orleans on April 13-18, 2003, and to prepay the $275.00
registration fee and pay all other reasonable and actual expenses.
VOTING
AYE ALL
VOTING
NAY NONE
The
Public Works Director reported that there had been approximately $25,000.00
worth of damage to the community pier due to the recent storms and asked that
bids be advertised for the repair.
Motion
by McDonnell, seconded by Dalgo, to authorize the City Clerk to advertise for
bids to repair the community pier to its prior condition.
VOTING
AYE ALL
VOTING
NAY NONE
The
Public Works Director reported that a road had collapsed in Mimosa Cove
Subdivision at the south end of Holcomb in the Evelyn Dr. area where the sewer
system tie-in was done from the subdivision development to the City’s sewer
main. He added that repairs were made by
the contractor, but were unacceptable.
He told the Board that there was no question the matter was a
subdivision warranty issue, but that the proper repairs were needed as soon as
possible.
Motion
by McDonnell, seconded by Cody, to authorize the Public Works Director to take
any action necessary to repair the sewer and street in Mimosa Cove Subdivision
and forward the bill to the developer.
VOTING
AYE Aldermen Lloyd, McDonnell, Cody, Carvin, Dalgo and Gill
VOTING
NAY NONE
VOTING
ABSTAINED Alderman Jalanivich
Alderman
McDonnell asked that a notice be published concerning the projected timeline
for repair of the bridge on Pine Dr., the Shearwater bridge and the Weeks Bayou
bridge.
Motion
by McDonnell, seconded by Dalgo, that the Public Works Director, the Mayor and
Jackson County confer and publish a notice regarding the timeframe for the
repair and anticipated progression on each of the three bridges.
VOTING
AYE ALL
VOTING
NAY NONE
Alderman
Carvin asked what type of construction was taking place on Bechtel. The Public Works Director responded that the
road had collapsed due to a break in the sewer line.
Alderman
Gill asked that the sewer inspection project begin in the areas of Parktown and
Baywood Subdivisions because of the problems reported during heavy rains.
City Attorney
ORDINANCE NO. 8 - 2002
AN AMENDMENT TO THE CODE OF
ORDINANCES,
CITY OF OCEAN SPRINGS,
REQUIRING STOP SIGNS
AT THE FOLLOWING INTERSECTION:
OLD SPANISH TRAIL AND
FOUNTAINBLEU ROAD
Motion
by Dalgo, seconded by Carvin, to adopt the above and foregoing Ordinance.
VOTING
AYE ALL
VOTING
NAY NONE
The
City Attorney’s letter regarding cemetery maintenance, and tourism and economic
development was held over until the next meeting.
Mayor
(Brokl
Letter – request to vacate easement – Cumberland Dr./Fort Bayou Estates S/D)
Motion
by Jalanivich, seconded by Gill, to honor the request of Lynda and Tom Brokl by
stating that the City voices no objection conditioned upon the review and
approval by the Public Works Director and City Clerk.
VOTING
AYE ALL
VOTING
NAY NONE
At
this time item c of the Consent Agenda was taken up for consideration. The City Clerk reported that invoices from
the City Engineer and warrant requests for uniform allowances were left off of the
original docket of claims. She provided
the Board with a revised docket for their consideration.
Motion
by Jalanivich, seconded by Gill, to approve the revised docket of claims and
spread the docket summary upon the minutes.
VOTING
AYE ALL
VOTING
NAY NONE
Old Business
The
audit management letter, recommendations for speeding up the lot cleaning
process, and a security system and CLG grant funds for Fort Maurepas were held
over until the next meeting.
(MS
Power Letter)
Motion
by McDonnell, seconded by Lloyd, to install one 100w HPS streetlight on the
existing pole at 110 Ethel Circle.
VOTING
AYE ALL
VOTING
NAY NONE
The
committee reviewing Fort Maurepas scheduled a meeting at the fort at 9:00 a.m.
on October 19, 2002, to review the front and inner walls of the fort for ideas
on securing the palisades. The Fort
Maurepas Society was interested in moving forward with fundraisers once the
palisades were secured.
NEW BUSINESS
Alderman Gill was temporarily absent at this time.
(Darryl
Langley – City Sewer Service for Ridgeview Dr. Residents)
Motion
by Cody, seconded by Carvin, to authorize the Public Works Director to review
the area on Ridgeview Dr. to determine if sewer connection is a possibility.
VOTING
AYE ALL
VOTING
NAY NONE
TEMPORARILY
ABSENT AND NOT VOTING Alderman Gill
Alderman Gill returned at this time.
Alderman
Lloyd asked about the City’s policy on trash, cuttings and limb pickup. The Public Works Director reported that the
City did not pick up commercial cuttings.
Alderman
Jalanivich expressed his concerns regarding the performance of the City’s
grass-cutting contractor. After much
discussion, the Board agreed to make all of the complaints known to the Public
Works Director, after which time the City Attorney would review the contract
and call in the contractor to rectify the conditions. They were asked to report back to the Board
at the November 5, 2002, meeting.
Motion
by Gill, seconded by Cody, to request the Jackson County Board of Supervisors
to pave Reilly Rd.
VOTING
AYE ALL
VOTING
NAY NONE
Motion
by Cody, seconded by Carvin, to reappoint Danny Jalanivich to the 911
Commission.
VOTING
AYE Aldermen Lloyd, McDonnell, Cody, Carvin, Dalgo and Gill
VOTING
NAY NONE
VOTING
ABSTAINDED Alderman Jalanivich
Carl Germany presented the following letter on behalf of HOSA requesting street closings for their annual Trick or Treat Down the Street event.
(HOSA Letter)
Motion by McDonnell, seconded by Carvin, to approve the request for HOSA for street closings during the Trick or Treat Down the Street event.
VOTING AYE ALL
VOTING NAY NONE
Motion by Cody, seconded by Carvin, to close Washington Ave. from Highway 90 to Calhoun, with a thoroughfare from Government St. to State St., from 5:00 a.m. on November 2, 2002 until 5:00 p.m. on November 3, 2002, for the Peter Anderson Arts Festival.
VOTING AYE ALL
VOTING NAY NONE
Ed Pentz of 100 Stennis Ave. reported a problem with overflow water coming through the pipe in his yard and washing out areas. He told the Board that the City had been filling the washed out areas, but they were still washing out. He requested the pipe be repaired or replaced to solve the problem. The Public Works Director stated he was waiting until the weather cleared up before proceeding.
Cheri Hanemann requested a copy of the letter from Earl Fayard regarding his 90-day offer to purchase his property on Front Beach Dr.
Doug Denehie addressed the Board regarding signage at the Harbor, Freedom Field lighting and the sports complex. He suggested the City fund everything that needed to be funded simultaneously and move forward with the sports complex, even if it meant selling the original site and finding another.
Motion by McDonnell, seconded by Cody, to go into Closed Session to determine the necessity for an Executive Session.
VOTING AYE ALL
VOTING NAY NONE
Motion by Jalanivich, seconded by Cody, to go into Executive Session to discuss personnel citywide and potential litigation.
VOTING AYE ALL
VOTING NAY NONE
The City Clerk announced that the Board had elected to go into Executive Session to discuss personnel citywide and potential litigation.
The Board went into Executive Session at 8:00 p.m. joined by the City Attorney and City Engineer. The City Attorney left the meeting at 8:20 p.m. and the City Engineer left at 8:25 p.m. The Executive Session concluded at 9:05 p.m.
Motion by Cody, seconded by Jalanivich, to resume the Regular Session.
VOTING AYE ALL
VOTING NAY NONE
Motion by Cody, seconded by McDonnell, to adopt the following pay increases for the department heads and assistants, effective with next payroll: Ed Twilbeck, $642.00 yr.; George Mulvaney, $1,750.00 yr.; Donovan Scruggs, $1,428.00 yr.; Adrienne Howell, $1,142.00 yr.; Jill McDonnell, $1,785.00 yr.; Mark Hare, $2,071.00 yr.; Kerry Belk, $2,450.00 yr.; and Andre Kaufman, $2,528.00 yr.
VOTING AYE ALL
VOTING NAY NONE
Motion by Cody, seconded by McDonnell, to increase the City Attorney’s hourly rate from $80.00 to $100.00, and to increase the City Judge’s and City Prosecutor’s monthly salary by $250.00 each.
VOTING AYE ALL
VOTING NAY NONE
Motion by Carvin, seconded by Gill, to adjourn.
VOTING AYE ALL
VOTING NAY NONE
______________________________ _____________________________
City Clerk Mayor
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Date Date