REGULAR MEETING OF MARCH 8

REGULAR MEETING OF MARCH 8, 2000

A Regular Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 7:00 p.m. on March 8, 2000, at City Hall in the City of Ocean Springs. Present were Aldermen Garrard, McDonnell, Cody, Cosper, Denyer and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell. Alderman Jalanivich was absent.

Alderman Cody gave the Invocation.

Mayor Ainsworth led the Pledge of Allegiance.

At this time Mayor Ainsworth presented Neal Gambler of the Fort Bayou Civic Association with the following proclamation declaring Wednesday, March 8, 2000, as Fort Bayou Association Day.

(Proclamation)

The first item taken up for consideration was the Consent Agenda:

Approve Minutes of Recess Meeting of February 17, 2000

Accept Police Report and Police Reserve Report for January 2000 and pay $260.00 stipend

Accept Police Chief’s recommendation to reinstate Todd Impey as an Ocean Springs Police Reservist:

(Impey Letter)

Allow Records Clerk Elizabeth Gillespie to attend Administrative Assistants Conference in Mobile on March 13, 2000, and prepay the $199.00 registration fee and pay all other reasonable and actual expenses

Accept Police Chief’s recommendation to hire Scote F. Renfro as Patrolman at Band 4/Step 2 of the salary scale, contingent upon successful completion of all pre-employment requirements, and place him on 12 months probation:

(Renfro Hire Letter)

Allow Capt. Timmy Tue to attend BJA Grants Management and Programmatic Training seminar in Jackson on March 14, 2000, and pay all reasonable and actual expenses

Accept Police Chief’s recommendation to award bid for a telephone system for the Police Dept. to CDE Integrated Systems, Inc. at a total cost of $17,314.00:

(Phone System)

Allow Det. Mary Brown and Ptn. Scott Johnson to attend the Mid-Management Training course in Long Beach on March 9-10, 2000, and prepay the $375.00 per person registration fee and pay all other reasonable and actual expenses

Accept Fire Report and Volunteer Fire Report for February 2000

Accept Fire Chief’s recommendation to transfer the 1995 Fort Taurus (VIN #1FALP5248SA284681) from the Fire Dept. inventory to the City Hall inventory:

(Vehicle Transfer)

Accept Fire Chief’s recommendation to authorize the City Clerk to advertise for bids on a new fire hose and fire hose accessories

Accept Assessment Changes for November 1999 through February 2000 as presented by City Clerk:

(Assessment Changes)

Allow City Clerk to attend the following training sessions: (1) 13^th Annual Conference for Municipal Clerks in Robinsonville, MS, on March 15-17, 2000, $105.00 registration fee; (2) Microsoft Access in Biloxi, on May 3, 2000, $179.00 registration fee; and (3) The Women’s Leadership Forum in Mobile on May 8-9, 2000, $228.00 registration fee and prepay the necessary registration fees and pay all other reasonable and actual expenses

Accept City Clerk’s recommendation to accept resignation of Custodian Lauren Seymour, effective February 25, 2000, and to approve the hire of Cammie M. Carroll at Band 1/Step 1 ($6.87), effective March 1, 2000, contingent upon successful completion of all pre-employment requirements:

(Seymour Resignation/Carroll Hire Letter)

Accept City Clerk’s recommendation to: (1) employ Pamela Cox, effective March 20, 2000, at Band 5/Step 1 ($11.47) on a temporary basis in the water office supervisor position; (2) promote Marie Starr to Deputy Tax Collector, effective March 13, 2000, at Band 5/Step 1 ($11.47); and (3) move the Payroll position to Band 5 of the salary scale and place Payroll Clerk Nancy Humes at Band 5/Step 2 ($12.07), effective March 13, 2000:

(Cox Hire Letter/Humes & Starr Raises)

Accept City Engineer’s recommendation to approve Application for Payment No. 5 from Kappa Development & General Contracting, Inc. ($151,026.00) for the federal participating work associated with the Government St. Improvements Project and to issue payment within three days of the receipt of funds from the State:

(Kappa Invoice)

Accept Public Works Director’s recommendation to pay invoice from Tiblier Brothers Construction ($5,650.00) regarding construction of the 20 x 40 metal building for the Water Dept.:

(Tiblier Invoice)

Accept Public Works Director’s recommendation to adjust Sewer Dept. Laborer Jerry McDaniel’s salary from Band 1/Step 4 ($7.72) to Band 1/Step 8 ($8.45), effective immediately:

(McDaniel Salary Increase)

Accept Public Works Director’s recommendation to promote Daniel G. Spicer to Equipment Operator in the Water Dept. at Band 3/Step 1 of the salary scale ($8.85) and place him on six months probation:

(Spicer Promotion Letter)

Accept Public Works Director’s recommendation to award bid for Sewer Lift Station and Line Materials to Custom Precast Products, Inc. at the unit prices specified in their bid:

(Lift Station Bid Award)

Accept Public Works Director’s recommendation to pay invoice from Graham Construction Co., Inc. ($5,920.95) representing 10% retainage held by the City for work performed on Hospital and Halstead Rd.:

(Graham Invoice)

Accept Public Works Director’s recommendation to schedule the annual Spring Cleanup for March 27-April 15, 2000

Accept Public Works Director’s recommendation to accept the retirement resignation of Head Mechanic Gordon Mathieu, effective March 31, 2000; to promote James Tonner to the position, effective March 13, 2000, at Band 6/Step 1 ($13.08) and place him on six months probation; and to hire Richard Burns as Mechanic, effective immediately, at Band 4/Step 1 ($10.07) and place him on six months probation:

(Mathieu retirement/Tonner Promotion/Burns Hire Letter)

Allow three Public Works Dept. employees to attend Advanced Automotive Fuel System Diagnosis Class (after hours) in D’Iberville on April 6, 2000, and prepay the $30.00 per person cost

Allow City Planner and Building Official to attend Floodplain Managers of MS Spring Conference in Jackson on April 6-7, 2000, and prepay the $20.00 per person registration fee and pay all other reasonable and actual expenses

Accept Building Report for February 2000

Accept Warranty Deed and Conveyance of Right of Way from Alice T. Austin and Alice Austin Martin regarding land for police facility:

(Right-of-Way)

Spread upon the Minutes the judgement from Supreme Court of Mississippi, Court of Appeals, regarding McKenzie, et al vs. City of Ocean Springs (Case #98-CP00257-COA):

(Yacht Club/McKenzie Judgement)

Allow Mayor to execute Answers regarding the following title confirmation suits: Mitchell vs. City of Ocean Springs (2000-0148-GB, 2000-0149GB, and 2000-0375-GB), Catchings vs. City of Ocean Springs (2000-0209-GB), and Century Oaks, L.L.C. vs. City of Ocean Springs (2000-0017-PW)

Accept Mayor’s recommendation regarding street lighting upgrades for Rayburn, Bellande and Porter Avenues:

(Street Lighting Upgrade)

Allow Mayor and Fire Chief to attend Disaster Response and Recovery Operations Course in Jackson on April 3-6, 2000, and pay all reasonable and actual expenses

Accept Action Report

Pay Docket of Claims and spread docket summary upon the Minutes:

(Claims Docket)

Motion by Garrard, seconded by Cody, to approve the Consent Agenda as presented.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Department Reports

Motion by McDonnell, seconded by Cody, to authorize an expenditure of $898.00 for a map ad from the Hotel/Motel Tourism Fund.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

(White’s Invoice)

Motion by Garrard, seconded by McDonnell, to accept the Public Works Director’s recommendation to pay the invoice from White’s Tree Surgery in the amount of $1,450.00 for the planting of trees on Washington Ave.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

(King Proposal)

Motion by McDonnell, seconded by Gill, to authorize the Mayor and Public Works Director to meet with Thomas King to negotiate a deal for a replica of the Crooked Feather statue and report back to the Board at the next meeting.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Cody, seconded by McDonnell, to request the appropriate power company to restudy the street lighting on Woodland Circle.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Cosper, seconded by Gill, to add "Landscaping plan for the Civic Center" to the Action report.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Garrard, seconded by Gill, to recess the Regular Session and convene as the full Zoning and Adjustment Board.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Richard Schmidt and Ray Heddings of the Zoning and Adjustment Board Review Section Committee were present. Marshall Johnson, David LaPointe and Angela Sanders were absent.

(Reed Documents)

Motion by Cody, seconded by Garrard, to accept the Zoning and Adjustment Board Review Section Committee’s recommendation to grant a three feet front yard variance to Glenn Reed at 501 General Pershing as requested.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich and Members Johnson, LaPointe and Sanders

Motion by Garrard, seconded by Gill, to adjourn as the full Zoning and Adjustment Board and resume the Regular Session.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Garrard, seconded by Gill, to ratify the actions of the full Zoning and Adjustment Board.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

(Proposed Revisions to S/D Regulations)

Motion by Garrard, seconded by McDonnell, to accept the City Planner’s recommendation to approve the proposed change to Section 16(e)(3)(i) of the Subdivision Regulations and authorize the City Attorney to draft an amendment to the appropriate ordinance to incorporate said change.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Garrard, seconded by McDonnell, to accept the City Planner’s recommendation to approve the proposed change to Section 13 of the Subdivision Regulations to require a vicinity map and authorize the City Attorney to draft an amendment to the appropriate ordinance to incorporate said change.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Cody, seconded by Gill, to table the issue of the proposed addition of provisions to the Subdivision Regulations regarding private streets and schedule a work session on the matter.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Garrard, seconded by McDonnell, to authorize the City Clerk to send a lot cleaning letter to the owner of the property at the northwest corner of Nelson Dr. and the Highway 90 Service Rd.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

(Trentwood S/D, Phase III – Singleton Development Corp. – FPA)

Motion by McDonnell, seconded by Garrard, to grant Final Plat Approval to Trentwood Subdivision, Phase III, subject to the recommendations of the City Planner and City Engineer.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by McDonnell, seconded by Cody, to authorize the Mayor and City Engineer to draft the necessary paperwork for tidelands funds for sand replenishment on Front Beach.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Cosper, seconded by McDonnell, to accept proposals for a person to write grants for the City on a contingency basis.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

(Allen Letter re: Garbage Fee at 712 Cox Ave.)

Motion by Cody, seconded by McDonnell, to waive the garbage fee at 712 Cox Ave., contingent upon it being legally possible to do so.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Garrard, seconded by Denyer, to remove the item "USO South Mississippi – Request for $10,000 Grant for USO Facility" from the agenda.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

(Ocean Springs Garden Club – Request for Beautification Funds)

Motion by Cosper, seconded by Denyer, to approve $350.00 for the Ocean Springs Garden Club for plantings at the Crooked Feather monument and the flowerbed at the entrance of the Biloxi/Ocean Springs bridge.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

(Boys & Girls Club – Local and Private Resolution)

Motion by Cody, seconded by Gill, to adopt the above and foregoing Resolution.

VOTING AYE Aldermen Garrard, Cody, Cosper and Gill

VOTING NAY NONE

VOTING ABSTAINED Aldermen McDonnell and Denyer

ABSENT AND NOT VOTING Alderman Jalanivich

(Hurricane Camille Memorial Funding Resolution)

Motion by McDonnell, seconded by Gill, to adopt the above and foregoing Resolution.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Audience Request

Vicki Rhodes of the Ocean Springs Chamber of Commerce reminded the Mayor and Board of Aldermen of the Chamber Banquet on March 15, 2000, and the Urban Garden Festival on March 18-19, 2000, and requested a work session with the Board regarding the tourism tax funds.

Motion by Garrard, seconded by McDonnell, to direct the City Engineer to continue working with the Highway Dept. to not only complete the Holcomb Blvd. extension, but to also address the other traffic matters and request a traffic light at Maurepas Landing.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Gill, seconded by Denyer, to remove "Beverly Place Lighting" from the Action Report.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

(Civic Center Change Order)

Motion by Gill, seconded by Garrard, to accept Architect Carl Germany’s recommendation to approve a change order to the Civic Center renovation contract to grant the contractor a time extension of 30 calendar days.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by McDonnell, seconded by Denyer, to authorize the City Clerk to send a lot cleaning letter to the owner of the property located on the south side of 511 Magnolia.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

(CDBG 2000 Grant Resolution)

Motion by Garrard, seconded by Cody, to adopt the above and foregoing Resolution.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by McDonnell, seconded by Cody, to go into Closed Session to determine the necessity for an Executive Session.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

Motion by Cody, seconded by Denyer, to go into Executive Session to discuss right-of-way acquisition, potential litigation, and personnel matters in the Fire Dept., and to excuse the City Clerk.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman Jalanivich

The City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss right-of-way acquisition, potential litigation, and personnel matters in the Fire Dept.

Alderman Garrard left the meeting during the Executive Session.

After approximately 35 minutes the Executive Session ended and the following motion was made:

Motion by Gill, seconded by Cosper, to resume the Regular Session.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Aldermen Jalanivich and Garrard

Motion by Gill, seconded by Cody, to recess until 7:00 p.m. on March 21, 2000.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Aldermen Jalanivich and Garrard

______________________________ _____________________________

City Clerk Mayor

________________ ________________

Date Date