A Regular Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 7:00 p.m. on February 1, 2000, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Garrard, McDonnell, Cody, Cosper and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell.

Alderman Cody gave the Invocation.

Mayor Ainsworth led the Pledge of Allegiance.

The first item taken up for consideration was the Consent Agenda:

Approve Minutes of Recess Meeting of January 18, 2000

Accept Police Chief’s recommendation to reject the bids for Vehicle Maintenance and Repairs for police vehicles:

(Bid Letter)

Accept Police Chief’s recommendation to remove the 1992 Chevy C-2500 pickup truck (VIN 1GCFC24K8NZ215427) from the surplus property list and assign it to the Police Department, and to declare the Police Department’s 1991 Ford F150 pickup truck (VIN 1FTDF15Y1MNA58227) as surplus and of no value to the City for future auction:

(Surplus Property Letter)

Allow Officer James Washington to attend the SWAT Observer/Sniper School at Camp Shelby on February 14-18, 2000, and pay all reasonable and actual expenses

Accept Fire Report for December 1999 and Fire Report for Year Ending1999

Allow Fire Chief to attend the "Managing and Leading Change" course in Biloxi on February 12-13, 2000, and the "Influencing Change" course at the MS State Fire Academy on April 10-11, 2000, and prepay the $25.00 registration fees and pay all other reasonable and actual expenses

Allow Fire Fighters Lawrence Turner, David Fisher and Mathew Bigelow to attend the mandatory State Fire Academy training courses as outlined in the Fire Chief’s memo of January 27, 2000

Accept City Clerk’s recommendation to accept the resignation of Water Office Clerk Jennifer Edwards, effective January 24, 2000, and authorize her to begin the process to fill the vacancy:

(Edwards Resignation)

Accept City Engineer’s recommendation to award the bid for City Street and Sidewalk Rehabilitation Program to Twin L Construction, Inc. at the unit prices specified in their bid:

(Twin L Bid)

Accept City Engineer’s recommendation to approve payment to Ware, Lind and Furlow ($2,990.00) for geo-technical engineering services performed to complete a subsurface investigation in Beverly Place Subdivision:

(Ware, Lind, Furlow Invoice)

Accept City Engineer’s recommendation to approve Pay Request No. 1 from B & B Utility Contractors ($45,918.84) regarding the Highway 90 and Wal-Mart Dr. Traffic Signal Installation, CDBG No. 98-282-ED-IF01:

(B & B Invoice)

Accept Public Works Director’s recommendation to award the biannual bid for Hot Mix Asphalt (laid in place) to Williams Paving Co. at a cost of $36.00 per ton:

(Asphalt Bid)

Accept Public Works Director’s recommendation to allow the following Water Dept. personnel to attend the Mississippi Rural Water Association Back-flow Prevention Class, prepay the $450.00 per person registration fee and pay all other reasonable and actual expenses: John Russell (March 20-24, 2000, in Jackson) and Gerald Groue (April 10-14, 2000 in Meridian)

Allow Public Works Director and Ronald Ducksworth to attend the MEMA Advanced Debris Management Seminar in Biloxi on February 22-23, 2000

Accept Public Works Director’s recommendation to contact the Ocean Springs School Board to obtain their permission to locate the Police Department’s old repeater system on one of the football stadium light towers:

(Antenna Letter)

Accept Architect Carl Germany’s recommendation to approve the Application and Certificate for Payment No. 5 from Colonial Builders ($1,713.25) regarding the Senior Citizens Center Renovations:

(Colonial Invoice)

Accept Architect Carl Germany’s recommendation to reject the bid from Clean Bee Corp. for City Hall Renovations and award the bid to Bates Roofing in the total amount of $44,034.00 (Base Bid - $28,476.00, Alternate No. 1- $12,445.00, and Alternate No. 2 -$3,113.00):

(Bates Bid)

Approve request of Mississippi Gulf Coast YMCA (Ocean Springs) for release of $6,000.00 budgeted in FYE 2000 for community promotion:

(YMCA Letter)

Accept Action Report

Pay Docket of Claims and spread docket summary upon the minutes:

(Docket)

Motion by Garrard, seconded by Jalanivich, to approve the Consent Agenda as presented.

VOTING AYE ALL

VOTING NAY NONE

(Elks Letter)

Motion by Cody, seconded by Jalanivich, to approve the closing of Front Beach Dr., Porter Ave., Washington Ave. and Government St. as requested for the annual Elk’s Mardi Gras Parade to be held on February 12, 2000.

VOTING AYE ALL

VOTING NAY NONE

(FYE 2000 Budget Amendments)

Motion by Cody, seconded by Jalanivich, to adopt the Amended Budget for FYE 2000 as presented by the City Clerk.

VOTING AYE ALL

VOTING NAY NONE

(Budget Order)

Motion by Cody, seconded by Jalanivich, to authorize the advertisement of those items in the FYE 2000 Amended Budget that exceed 10 % of the original FYE 2000 Budget.

VOTING AYE ALL

VOTING NAY NONE

(City Rental Facilities Director/Ladnier Job Description)

Motion by McDonnell, seconded by Jalanivich, to approve the Mayor’s recommendation to revise Robert Ladnier’s job description to designate him as City Rental Facilities Director in charge of the Civic Center, Community Center and Senior Citizens Building, and to adjust his salary to Band 6/Step 5 of the salary scale ($15.15) and include the job description in the minutes.

VOTING AYE ALL

VOTING NAY NONE

(Building & Grounds Maintenance Tech. Job Description)

Motion by McDonnell, seconded by Gill, to authorize the City Clerk to draft an advertisement for someone to assist the City Rental Facilities Director in running the Civic Center, Community Center and Senior Citizens Building at the salary recommended by the Mayor and to include the job description in the minutes.

VOTING AYE ALL

VOTING NAY NONE

Motion by McDonnell, seconded by Cody, to accept the Public Works Director’s recommendation to award the contracts for construction of the three Public Works buildings to Tiblier Brothers Construction at a total cost of $11,800.00.

VOTING AYE ALL

VOTING NAY NONE

(PWD Letter re: Tiblier Bid)

Motion by McDonnell, seconded by Cody, to spread upon the minutes the letter from the Public Works Director regarding the award of bids for construction of the three Public Works buildings.

VOTING AYE ALL

VOTING NAY NONE

Motion by Cosper, seconded by McDonnell, to spend up to $1,000.00 for promotion of the 2000 Census and to contact the City of Hattiesburg to find out how they promoted the census in their city.

VOTING AYE ALL

VOTING NAY NONE

(Descher Documents)

Motion by Jalanivich, seconded by Cody, to accept the Building Official’s recommendation to issue a permit to Carol Descher for a pier and bulkhead at 7 Sauvolle Court.

VOTING AYE Aldermen Jalanivich, Garrard, McDonnell, Cody and Gill

VOTING NAY Alderman Cosper

(Gulf Oaks Letter)

Motion by Jalanivich, seconded by McDonnell, to accept the Building Official’s recommendation to allow Gulf Oaks Condominiums Homeowners Association to remove the live oak tree opposite their clubhouse at 527 Front Beach Dr.

VOTING AYE ALL

VOTING NAY NONE

(Traffic Improvements – Government St. & Ocean Springs/Vancleave Rd. Intersection)

Motion by Cody, seconded by Cosper, to accept the City Planner’s recommendation regarding traffic control measures at the intersection of Government St. and Ocean Springs/Vancleave Rd. and to authorize the City Planner and Police Chief to study the intersection of Government St. and Hunter Dr. also.

VOTING AYE ALL

VOTING NAY NONE

(Indemnity – Singleton/Westminster – Trentwood S/D, Phase III)

Motion by Jalanivich, seconded by Cosper, to accept the Request to Issue Building Permit With Indemnity, Etc. from Singleton Development Corp. and Westminster Home of MS, Inc. regarding Trentwood Subdivision, Phase III.

VOTING AYE ALL

VOTING NAY NONE

Motion by McDonnell, seconded by Cody, to authorize the Mayor to prepare a summary of the comments received regarding beach improvements and report back to the Board at the next meeting in order to meet with the Jackson County Board of Supervisors and get the project moving before spring.

VOTING AYE ALL

VOTING NAY NONE

At this time the City Attorney addressed the Board regarding Marlene Walzer’s request for a refund of sewer charges paid at 421 Bills Ave. He advised the Board that if the City refunded Ms. Walzer, it would then have to look to the property owner for reimbursement.

Mr. Lemon told the Board he was not aware that the house was not connected to the City sewer system and was being serviced by a septic tank. He stated that he felt someone had been furnishing the house with sewer, be it the landlord or the City, and that he felt nothing needed to happen.

Ms. Walzer stated she had paid the City of Ocean Springs for sewer services she did not receive and felt a refund was due her from the City.

Motion by Cody, seconded by ________, to refund one or three years of sewer charges to Marlene Walzer at 421 Bills Ave., whichever statute of limitation applies.

At this time the Mayor called for a 10 minute recess. After approximately 10 minutes the Regular Session was resumed.

After no further motions were offered on the matter, Mayor Ainsworth advised Ms. Walzer that it was the consensus of the Board to take no action on her request for a refund.

Mayor Ainsworth announced that Macedonia Baptist Church was reviewing the Appraisal and Summary Report regarding the Government/General Pershing/Handy St. property. The Board agreed to table the issue for 30 days.

(Resolution – Discontinuing Process for Issuing $125,000 Negotiable Notes for Police Facility Land)

Motion by Jalanivich, seconded by Cosper, to adopt the above and foregoing Resolution.

VOTING AYE ALL

VOTING NAY NONE

Motion by Jalanivich, seconded by Cody, to reappoint Linda Fayard to a five-year term on the Ocean Springs School Board ending February 28, 2005.

VOTING AYE ALL

VOTING NAY NONE

At this time Lyall Neumeier of American Medical Response (AMR) gave an update regarding ambulance service within the City for the year 1999. He reported they were 91% compliant with response times and had contributed at total of $2,135.50 to Ocean Springs through the provision of supplies and services.

(MS Gulf Coast YMCA Letter)

Motion by McDonnell, seconded by Cosper, to allow the Mississippi Gulf Coast YMCA to use the Civic Center on April 20, 2000, if available, and to waive the rental fee.

VOTING AYE ALL

VOTING NAY NONE

(Lighting Study)

Motion by Jalanivich, seconded by McDonnell, to accept and implement the recommendation from Mississippi Power Co. regarding improved street lighting on White, Catherine and Halstead Roads.

VOTING AYE ALL

VOTING NAY NONE

(Park Commission Letter)

Motion by Gill, seconded by Jalanivich, to accept the Park Superintendent’s recommendation to award the bid for Playground Equipment for Alice St. and Lemoyne Park to Vicar’s Recreation in the total amount of $33,455.00, and to release the $26,000.00 funds budgeted in FYE 2000 to assist in paying for the equipment.

VOTING AYE ALL

VOTING NAY NONE

(Resolution – CAP Loan – Nunc Pro Tunc – Water System Improvements)

Motion by Cosper, seconded by Cody, to adopt the above and foregoing Resolution.

VOTING AYE ALL

VOTING NAY NONE

Mr. Green expressed his appreciation to the City for replacing his old water meter and praised the Water Office Dept. for the excellent service they had given him.

(Order)

Motion by Garrard, seconded by Cody, to spread upon the minutes the attested copy of the Order Granting Partial Summary Judgement Approving Reduction of Size of Annexation and Dismissing Objections of the City of Ocean Springs regarding the City of Gautier’s annexation.

VOTING AYE ALL

VOTING NAY NONE

Motion by Jalanivich, seconded by Garrard, to authorize the Mayor to write a letter in support of MDOT’s plans for service drive improvements and the deletion of the cut-throughs deemed necessary.

VOTING AYE ALL

VOTING NAY NONE

Motion by Cody, seconded by Garrard, to recess until 7:00 p.m. on Thursday, February 17, 2000.

VOTING AYE ALL

VOTING NAY NONE

______________________________ _____________________________

City Clerk Mayor

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