A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 7:00 p.m. on March 21, 2000, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Garrard, McDonnell, Cody, Cosper, Denyer and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell.

Alderman Cody gave the Invocation.

Mayor Ainsworth led the Pledge of Allegiance.

The next item taken up for consideration was the Consent Agenda:

Approve Minutes of Regular Meeting of March 8, 2000

Allow Ptn. Chris Wise and Alfred Orillion to attend the Law Enforcement Basic Training Class in Long Beach beginning April 2, 2000, and prepay any necessary tuition fee (reimbursed by the State) and pay all other reasonable and actual expenses

Accept Fire Chief’s recommendation to accept resignation of Greg Jacquet, effective April 10, 2000, and John Caleb Hudson, effective April 26, 2000, and authorize him to begin the process to fill the vacancies:

(Jacquet/Hudson Resignations)

Accept Fire Chief’s recommendation to authorize the transfer of 1991 Ford F-150 (VIN 1FTDF15Y1MNA58227) from surplus to the Fire Dept. inventory

Allow Firefighters Jarod Coates and Derek Callender to attend the Fire Apparatus Driver/Operator 1002 course at the State Fire Academy in Jackson on either of the dates requested and to allow Danna Shirley to attend the Administrative Assistant Workshop at the State Fire Academy in Jackson on April 25-26, 2000, and to prepay the necessary course fees and pay all other reasonable and actual expenses

Accept Fire Chief’s recommendation to place Firefighters Jolene Hammons and Edgar Morales on full-time employee status with the City of Ocean Springs:

(Hammons/Morales Permanent Letter)

Accept City Clerk’s recommendation to: (a) appoint Purchasing Agent Phillip Killingsworth as Deputy City Clerk in charge of purchasing, effective immediately; (b) authorize him to participate in the 3 year certification training program sponsored by the Center for Governmental Technology, Mississippi State University; and (c) authorize him to attend Spring Session in Hattiesburg on April 27-28, 2000, and prepay the necessary registration fee and pay all other reasonable and actual expenses:

(Killingsworth Letter)

Accept City Clerk’s recommendation to place Accountant Karen Adams on permanent employee status, effective April 1, 2000:

(Adams Permanent Letter)

Accept City Clerk’s recommendation to accept proposal from The Valuation Advisory Group, Inc. for professional property record services as outlined in their proposal and approve their fee of $6,600.00, plus $275.00 for tagging, and pay the $2,000.00 retainer as requested:

(Fixed Assets Proposal)

Accept City Engineer’s recommendation to approve Applications for Payment No. 4 ($3,925.43) and No. 5 ($51,182.37) from Kappa Development & General Contracting, Inc. for certain portions of work associated with the Government Street Improvements Project (STP-9064(4)/49-9064-00-004-10):

(Kappa Invoices)

Accept City Engineer’s recommendation to approve Pay Request No. 2 ($5,607.00) from Doleac Electric Co., Inc. regarding Lighting for Halstead Rd. Tennis Court Improvements:

(Doleac Invoice)

Accept Public Works Director’s recommendation to pay invoice from Graham Construction Co., Inc. in the net amount of $39,521.25 for sewer line repairs on Colmer, Stennis and Eastland:

(Graham Invoice)

Accept Public Works Director’s recommendation to release the 10% retainage due to Graham Construction Co., Inc. in the total amount of $1,623.85 regarding sewer rehab work on Iola Rd. and Hwy 90 (Germaine’s, McDonald’s and Catch of the Day):

(Graham Retainage Invoice)

Accept Public Works Director’s recommendation to advertise for bids (separately) for the removal of the abandoned water tanks on Deena Rd. and Carolyn Dr., and to authorize the removal of pumps and capping of the wells at these sites:

(PWS Memo re: Removal of Water Tanks)

Accept Public Works Director’s recommendation to approve the hire of Anthony Scott Bosarge as Street Dept. Laborer, effective March 20, 2000, at Band 1/Step 1 ($6.87) of the salary scale and place him on six months probation:

(Bosarge Hire Letter)

Accept Public Works Director’s recommendation to enter into an on-call service agreement with Diamond’s Fleet Service to service heavy trucks and equipment at the hourly rate of $38.00:

(Diamond Fleet Service Letter)

Accept Public Works Director’s recommendation to accept resignation of Sewer Dept. Laborer Rusty Johnson, effective March 9, 2000:

(Johnson Resignation)

Accept Mayor’s recommendation to reclassify the position of Executive Secretary to that of Administrative Assistant at Band 5 of the salary scale and place the Mayor’s executive secretary, Sue Ray, at Band 5/Step 1 ($11.47), effective March 22, 2000, and spread the job description upon the minutes

Accept Mayor’s recommendation to pay Coast Transit Authority $240.00 for use of a trolley on April 8, 2000, for Gulf Coast Spring Pilgrimage in Ocean Springs:

(Trolley Use)

Pay City Attorney’s bill for February 2000 ($2,692.48)

Pay Docket of Claims and spread docket summary upon the Minutes:

(Claims Docket)

Items d and r were removed from the Consent Agenda for further consideration.

Motion by Jalanivich, seconded by Denyer, to approve the Consent Agenda, excluding items d and r.

VOTING AYE ALL

VOTING NAY NONE

Fire Chief Mark Hare announced that Firefighter Greg Jacquet and been selected Firefighter of the Year by the VFW/Mark Seymour Post and that Lt. Jeff Ponson had been selected Firefighter of the Year by the Knights of Columbus.

After some discussion regarding item d of the Consent Agenda, the following motion was made:

Motion by Cody, seconded by Gill, to transfer the 1991 Ford F-150 pickup truck, VIN 1FTDF15Y1MNA58227, from surplus to the Fire Dept. inventory until such time as their new van comes in.

VOTING AYE Aldermen Jalanivich, McDonnell, Cody, Cosper, Denyer and Gill

VOTING NAY Alderman Garrard

(Resolution re: Local & Private – Boys & Girls Club & YMCA)

Motion by Cody, seconded by Cosper, to adopt the above and foregoing Resolution.

VOTING AYE Aldermen Garrard, Cody, Cosper and Gill

VOTING NAY NONE

VOTING ABSTAINED Aldermen Jalanivich, McDonnell and Denyer

(PWS Letter re: Water Meter Reader Trucks)

Motion by Gill, seconded by Cody, to accept the Public Works Director’s recommendation to purchase two new small trucks for the water meter readers and to amend the budget by $16,000.00 as requested to allow the for the purchase.

VOTING AYE ALL

VOTING NAY NONE

(PWS Letter re: Purchase of Capital Items)

Motion by Jalanivich, seconded by Cody, to accept the Public Works Director’s recommendation to allow him to purchase the capital items listed in him memo of March 17, 2000, from state contract or allow the City Clerk to advertise for bids for the items as necessary.

VOTING AYE ALL

VOTING NAY NONE

(PWS Letter re: Water Main)

Motion by Cody, seconded by Denyer, to accept the Public Works Director’s recommendation to allow him to install approximately 380 ft. of 8 in. water main in the City easement to the rear of Lakeview Subdivision, with the subdivision developer paying one half of the material cost.

VOTING AYE Aldermen Garrard, McDonnell, Cody, Cosper, Denyer and Gill

VOTING NAY NONE

VOTING ABSTAINED Alderman Jalanivich

Motion by Jalanivich, seconded by McDonnell, to go into Closed Session to determine the necessity for an Executive Session.

VOTING AYE ALL

VOTING NAY NONE

Motion by McDonnell, seconded by Cody, to go into Executive Session to discuss personnel matters in Public Works, Community Development and Planning, Fire Dept., and Finance and Administration, and a matter of litigation and to excuse the City Clerk.

VOTING AYE ALL

VOTING NAY NONE

The City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss personnel matters in Public Works, Community Development and Planning, Fire Dept., and Finance and Administration, and a matter of litigation.

After approximately one hour and 10 minutes, the Executive Session ended and the following motion was made:

Motion by Cody, seconded by Gill, to resume the Regular Session.

VOTING AYE ALL

VOTING NAY NONE

(Intern Memo)

Motion by Jalanivich, seconded by Garrard, to allow David Richard Conrad, Jr. to intern at the City of Ocean Springs Community Development Dept. for a portion of the summer months in order for him to complete his graduation requirements.

VOTING AYE ALL

VOTING NAY NONE

Motion by Denyer, seconded by Cody, to accept the $895.00 grant (50-50 match) awarded by the Census Bureau for a mail-out promoting the 2000 Census.

VOTING AYE ALL

VOTING NAY ONE

At this time Steven Lease, Director of Community Development and Planning, announced his resignation effective April 14, 2000.

Motion by Cody, seconded by Jalanivich, to accept with regret the resignation of Steven Lease, Director of Community Development and Planning, effective April 14, 2000.

VOTING AYE ALL

VOTING NAY NONE

At this time Landscape Architect Michelle Lee gave a presentation to the Mayor and Board of Aldermen regarding a proposed landscaping plan for the Ocean Springs Civic Center.

Motion by Gill, seconded by McDonnell, that the Mayor, Public Works Director and Michelle Lee work together regarding the landscaping plan for the Ocean Springs Civic Center and that they be allowed to purchase trees and/or other landscaping materials at a cost not to exceed $5,000.00.

VOTING AYE ALL

VOTING NAY NONE

(Fritz Development Documents)

Motion by Jalanivich, seconded by Cody, to accept the Building Official’s recommendation to issue a permit to Fritz Development, LLC, for installation of a bulkhead, deck and boathouse on Lot 40, Bayou Sauvolle Subdivision.

VOTING AYE Aldermen Jalanivich, Garrard, McDonnell, Cody, Denyer and Gill

VOTING NAY Alderman Cosper

(Aimee’ Documents)

Motion by McDonnell, seconded by Jalanivich, to accept the recommendation of the Historic Preservation Commission with regard to a Certificate of Appropriateness for Pamela Boudoin Aimee’ at 900 Robinson St.

VOTING AYE ALL

VOTING NAY NONE

(WAMA Documents)

Motion by McDonnell, seconded by Cosper, to accept the recommendation of the Historic Preservation Commission with regard to a Certificate of Appropriateness for the Walter Anderson Museum of Art at 510 Washington Ave.

VOTING AYE ALL

VOTING NAY NONE

(John Ray Vaughan – Vaughan S/D – SPA Documents)

Motion by Garrard, seconded by Cosper, to accept the Planning Commission’s recommendation to grant Sketch Plat Approval to Vaughan Subdivision, contingent upon the cul-de-sac limit not being exceeded.

VOTING AYE ALL

VOTING NAY NONE

(Wrigley – Lakeview S/D, II – PPA & Variance re: Cul-de-sac)

Motion by Gill, seconded by Cosper, to accept the Planning Commission’s recommendation to grant Preliminary Plat Approval to Lakeview Subdivision, Phase II, and to approve a variance to Section 18 of the Subdivision Regulations pertaining to the cul-de-sac length for Lakeview Dr. and North Lakeview Dr., and based upon and subject to the recommendations from the City Engineer and Director of Community Development and Planning.

VOTING AYE ALL

VOTING NAY NONE

(Wrigley – Heritage Woods S/D – Sidewalk Variance)

Motion by Gill, seconded by Jalanivich, to accept the Planning Commission’s recommendation to grant a sidewalk variance for Heritage Woods Subdivision along Groveland Rd. and Reilly Rd.

VOTING AYE ALL

VOTING NAY NONE

(Moran – Lot Split – 405 Cleveland Ave.)

Motion by McDonnell, seconded by Cody, to deny a lot split to Mrs. Shannon Moran at 405 Cleveland Ave. due to there being no significant change that overcomes the objections to the original plan of which the City is currently in litigation.

VOTING AYE Aldermen McDonnell, Cody, Cosper, Denyer and Gill

VOTING NAY Aldermen Jalanivich and Garrard

(MS Gulf Coast Blues Commission, Inc. – Sponsorship for 10^th Annual Blues Festival)

Motion by Denyer, seconded by Cody, to deny the request of the MS Gulf Coast Blues Commission, Inc. for sponsorship of 10^th Annual Blues Festival.

VOTING AYE ALL

VOTING NAY NONE

(Elks Lodge Fishing Rodeo)

Motion by Garrard, seconded by McDonnell, to release the $1,500.00 budgeted in community promotion for the Fifth Annual Ocean Springs Elks Fishing Rodeo to be held on May 26-28, 2000.

VOTING AYE Aldermen Garrard, McDonnell, Cody, Cosper, Denyer and Gill

VOTING NAY NONE

VOTING ABSTAINED Alderman Jalanivich

Francis Bloom requested the Mayor and Board of Aldermen officially recognize Christle Reddix as an Ocean Springs High School basketball player who was selected to participate in the "Hoops Down Under" basketball classic in Australia.

Motion by Denyer, seconded by McDonnell, to authorize the Mayor to write a letter in support of Christle Reddix’s cause and present it in the form of a resolution for consideration at the next meeting.

VOTING AYE ALL

VOTING NAY NONE

Jan Waterhouse invited the Mayor and Board of Aldermen to the opening of her new Coldwell Banker real estate office on April 6^th. On behalf of the Ocean Springs Chamber of Commerce, she announced that the President’s Award was given to the Public Works Dept. for their cooperation in helping the Chamber and City regarding beautification.

ORDINANCE NO. 3 - 2000

AN ORDINANCE PROHIBITING BOTTLES,

JARS, BROKEN GLASS OR ANY OTHER ITEMS

THAT MIGHT CAUSE INJURY FROM PARKS

AND RECREATIONAL AREAS IN THE

CITY OF OCEAN SPRINGS, MISSISSIPPI

Motion by Garrard, seconded by Cody, to adopt the above and foregoing Ordinance.

VOTING AYE ALL

VOTING NAY NONE

Motion by Gill, seconded by Cosper, to request the appropriate power company perform a lighting survey of the Highway 90 Service Dr. from Ocean Springs Rd. to Oakleigh.

VOTING AYE Aldermen Garrard, McDonnell, Cody, Cosper, Denyer and Gill

VOTING NAY NONE

VOTING ABSTAINED Alderman Jalanivich

(Singing River EPA Letter)

Motion by Gill, seconded by Denyer, to spread upon the minutes the letter from Singing River EPA regarding Highway 90 street lighting from Reilly Rd. to Highway 57.

VOTING AYE ALL

VOTING NAY NONE

Motion by Denyer, seconded by Cody, to request Mississippi Power Co. to perform a street lighting study in Beverly Place Subdivision and recommended lighting improvements to bring it to current standards.

VOTING AYE ALL

VOTING NAY NONE

After some consideration regarding item r of the Consent Agenda, the following motions were made:

(Mayor’s Recommendation/Job Description)

Motion by McDonnell, seconded by Cody, to accept the Mayor’s recommendation to reclassify the position of Executive Secretary to that of Administrative Assistant at Band 5 of the salary scale.

VOTING AYE ALL

VOTING NAY NONE

Motion by McDonnell, seconded by Gill, to place the Mayor’s Secretary, Sue Ray, on Band 5/Step 1 ($11.47) of the salary scale, effective March 22, 2000, and to spread the job description upon the Minutes.

VOTING AYE ALL

VOTING NAY NONE

Motion by Jalanivich, seconded by Cody, to adjourn.

VOTING AYE ALL

VOTING NAY NONE

______________________________ _____________________________

City Clerk Mayor

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