A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 7:00 p.m. on December 21, 1999, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Garrard, McDonnell, Cody, Cosper and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell. Alderman McKay was absent.

Alderman Cody gave the Invocation.

Mayor Ainsworth led the Pledge of Allegiance.

(Veto – Time Clocks)

Motion by McDonnell, seconded by Cosper, to proceed with allowing the City Clerk to research and report back to the Board with a recommendation for a time-keeping system in all departments.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Motion by Garrard, seconded by McDonnell, to go into Closed Session to determine the necessity for an Executive Session.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Motion by Garrard, seconded by Cody, to go into Executive Session to discuss personnel matters in Public Works and City Hall, the Gautier annexation litigation and another potential matter of litigation, and to excuse the City Clerk.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

The City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss personnel matters in Public Works and City Hall, the Gautier annexation litigation and another potential matter of litigation.

After approximately 35 minutes the Executive Session ended and the following motion was made:

Motion by Cosper, seconded by Garrard, to resume the Regular Session.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Mayor Ainsworth read aloud the following statement:

(Statement – Kaufman Indicted)

Motion by McDonnell, seconded by Gill, to table the Planning Commission’s recommendation regarding Mrs. J. Duncan Moran’s request for a lot split at 405 Cleveland Ave. until the January 18, 2000, meeting.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

The next item taken up for consideration was the Consent Agenda:

Approve Minutes of Regular Meeting of December 7, 1999

Accept Police Chief’s recommendation to re-hire Carolyn Baldwin as Dispatcher at Band 3/Step 4 of the salary scale and place her on six months probation:

(Baldwin Hire Letter)

Accept Police Chief’s recommendation to authorize the City Clerk to advertise bids for a telephone system for the Police Dept.

Allow Dispatchers James Catchot and Teresa Saunders to attend Powerphone Law Enforcement Dispatch Training Program in Brandon, MS, on January 25-26, 2000 and prepay the $199.00 per person registration fee and pay all other reasonable and actual expenses

Accept Police Chief’s recommendation to add the new 2000 Ford Explorer, VIN 1FMZU62X1YUB12895, to the list of unmarked police units and spread the updated list of unmarked vehicles upon the minutes:

(Police Undercover Unit List)

Allow Det. Capt. Kerry Belk to attend the "Citizens Police Academy: Community Involvement" course in Orlando on January 20-21, 2000, and prepay the $275.00 registration fee and pay all other reasonable and actual expenses

Allow Det. Mary Brown to attend the "Child Abuse and Exploitation Investigative Techniques" course in Orlando on January 24-28, 2000, and pay all reasonable and actual expenses

Allow Det. James Hagan to attend the "How to Develop, Lift and Document Fingerprints" seminar in Biloxi on January 31-February 1, 2000, and prepay the $225.00 registration fee and pay all other reasonable and actual expenses

Accept Fire Report and Volunteer Fire Report for November 1999

Accept Fire Chief’s recommendation to approve the Interlocal Mutual Aid Agreement and authorize the Mayor to sign said agreement on behalf of the City

Allow Fire Chief and Asst. Fire Chief to attend the 2000 Mid-Winter Mississippi Fire Chief’s Conference in Biloxi on January 13-15, 2000, and prepay the $50.00 per person seminar fee and pay all other reasonable and actual expenses

Allow Lt. Pat Williams to attend "First Line Supervision, Leadership, and Management Skills in the Fire Service" seminar in Biloxi on January 10-12, 2000 and prepay the $250.00 registration fee and pay all other reasonable and actual expenses

Accept City Clerk’s recommendation to adopt the FY 1999-2000 Budget Amendments as presented:

(Budget Amendment – FYE 2000)

Accept City Clerk’s recommendation to adopt the Public Notice, Order Amending FY 1999-2000 Budget Appropriations, and authorize her to publish said notice as required by law:

(Budget Order)

Accept City Clerk’s recommendation to refund $495.96 to Joseph and Karolyn Chomko for erroneous payment of 1995 taxes, as City Clerk’s Conveyance was already issued to purchaser:

(Chomko Refund Letter)

Accept City Clerk’s recommendation to hire Jacqueline Thomas as Tax Clerk, effective December 28, 1999, at Band 3/Step 1 ($8.85) of the salary scale and place her on six months probation:

(Thomas Hire Letter)

Accept City Engineer’s recommendation to approve Pay Request No. 3 from Kappa Development & General Contracting, Inc. ($57,267.90) regarding the Highway 90 Industrial Park Drainage Improvement Project #98-282-ED-IF01:

(Kappa Invoice)

Accept City Engineer’s recommendation to approve Application for Payment No. 3 (Federal Participating) regarding the Government St. Improvements Project STP-9064(4)/49-9064-00-004-10 in the total amount of $140,197.00 ($139,742.00 – Kappa Development & General Contracting, Inc. and $454.60 – Engineering Testing Service, Inc.) and issue said payments upon receipt of funds from MDOT:

(Invoices)

Accept Public Works Director’s recommendation to pay the invoice from Graham Construction Co., Inc. ($5,278.95) regarding sewer line repairs at Highway 90 (McDonald’s):

(Graham Invoice)

Accept Public Works Director’s recommendation to pay the invoice from Graham Construction Co., Inc. ($3,217.50) regarding sewer line repairs at Highway 90 (Catch of the Day):

(Graham Invoice)

Accept Public Works Director’s recommendation to pay the invoice from Graham Construction Co., Inc. ($2,437.20) for sewer repairs on Iola Rd.:

(Graham Invoice)

Accept Public Works Director’s recommendation to pay the invoice from Graham Construction Co., Inc. ($3,681.00) for sewer repairs at Highway 90 (Germaine’s):

(Graham Invoice)

Accept Public Works Director’s recommendation to extend the semi-annual contract with Pandle, Inc. for asphalt (laid in place) until February 29, 2000:

(Contract Extension Letter – Pandle)

Accept Public Works Director’s recommendation to accept the resignation of Sewer Dept. laborer Curt Holder, effective December 15, 1999:

(Holder resignation)

Accept Public Works Director’s recommendation to transfer Street Dept. laborer Rusty Johnson to the Sewer Dept., effective December 20, 1999, to fill the vacancy created by Curt Holder’s resignation:

(Johnson transfer letter)

Allow Asst. Building Official to attend continuing education course on Building and Fire Codes at the Jackson County campus of the Mississippi Gulf Coast Community College and to pay the $169.00 course fee

Allow Building Official to attend "Retrofitting Flood-prone Residential Buildings" course in Jackson on January 25-26, 2000, and pay all reasonable and actual expenses

Accept City Planner’s recommendation to purchase on-line the digital video camcorder with DV interface and two-hour battery pack from Digital Kingdom ($949.00) and the projector with carrying case from eCOST.com ($6,297.83):

(Camcorder Purchase Letter)

Accept Mayor’s recommendation to place City Planner Steven Lease on permanent employee status with the City of Ocean Springs and increase his salary from $41,500.00 to $43,000.00:

(Lease Permanent Letter)

Accept Architect Carl Germany’s recommendation to approve Pay Request No. 3 from MLH, Inc. ($1,760.00) for renovations to the Ocean Springs City Court

(MLH Invoice)

Pay City Attorney’s bill for November 1999 ($2,332.88)

Accept Conveyance of Right-of-Way from Jackson County and spread it upon the Minutes:

(Right-of-Way)

Accept Action Report

Pay Docket of Claims and spread docket summary upon the Minutes:

(Docket Summary)

Items a was removed from the Consent Agenda for further consideration.

Motion by Jalanivich, seconded by Gill, to approve the Consent Agenda, excluding item a.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Motion by Garrard, seconded by Gill, to authorize the Mayor to sign the Interlocal Mutual Aid Interlocal Agreement for the Fire Dept.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

After some discussion regarding item a of the Consent Agenda, the following correction was made to the minutes of the December 7, 1999, Regular Meeting:

Minute Book 27, Page 510, 4^th motion should read: "… for a street lighting study on Ocean Springs Rd. to the City limits."

Motion by McDonnell, seconded by Jalanivich, to approve the Minutes of the Regular Meeting of December 7, 1999, as corrected.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

City Engineer Mark Seymour presented the Board with a summary of change orders made to the Highway 90/Industrial Park Drainage Improvement Project:

(Changer Order Summary – Highway 90/Industrial park Drainage Improvements)

(McGlinchey Stafford Letter)

Motion by Garrard, seconded by Cody, to pay the invoice from McGlinchey Stafford in the amount of $275.00 for legal services in connection with the City’s application for a CAP loan.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Motion by Jalanivich, seconded by Cody, that the City Engineer, with assistance from the City Planner, proceed with preliminary drawings for an east/west corridor and a north/south corridor at a cost not to exceed $10,000.00.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

(Keister Letter)

Motion by Jalanivich, seconded by Cody, to accept the Public Works Director’s recommendation to rehire John Thomas Keister as Laborer in the Street Dept., effective December 20, 1999, at band 1/step 1 ($6.87) of the salary scale and place him on six months probation.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

(Bid Award – Backhoe)

Motion by Jalanivich, seconded by McDonnell, to accept the Public Works Director’s recommendation to withdraw the bid for one two-wheel drive backhoe from Berco Equipment Inc., as they could not supply the equipment within the 90 days specified, and to award the bid to Puckett Machinery Co. at a total cost of $54,301.00.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

(Weems Pier)

Motion by Garrard, seconded by Jalanivich, to accept the Building Official’s recommendation to grant a permit to Charles Weems, Jr. for a new pier at 1229 Vermont Ave.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

(B & W Land Development Documents)

Motion by Garrard, seconded by Gill, to accept the Planning Commission’s recommendation to grant Sketch Plat Approval to Groveland Office Park.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Motion by Garrard, seconded by Gill, to table the appointments to the Civic Center Commission until the Mayor is ready to place the item on the agenda.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Motion by Jalanivich, seconded by Garrard, to remove Steve Thomas/Wheelin’ Sportsmen of America, Inc. from the agenda.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

At this time Gay Young addressed the Board regarding sidewalks and ADA requirements. He presented a copy of letters he had written to the City beginning in 1998 and requested they be included in the minutes. He expressed concern that ADA requirements concerning sidewalks were not being met in new subdivision developments and in the downtown sidewalk project. (The Board took no action to incorporate Mr. Young’s letters into the minutes.)

(Proof of Publication – Intent to Issue $125,000 Negotiable Notes)

(Resolution – Absence of Protest & Direct Issuance of $125,000 Negotiable Notes)

Motion by Jalanivich, seconded by McDonnell, to remove "Carolyn Wyllie – Ocean Springs Fast-Pitch Softball League" from the agenda.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

(Letter: Darcie Shortt – Funding for Building Renovations)

Motion by Jalanivich, seconded by McDonnell, to approve the request of the Ocean Springs Park Commission regarding funds to renovate the Moving Arts Center building at Freedom Field.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Motion by Jalanivich, seconded by McDonnell, to authorize the expenditure of funds to renovate the old Planning Dept. building as an office for the Risk Manager and authorize Public Works to proceed with the project.

VOTING AYE Aldermen Jalanivich, Garrard, McDonnell, and Cosper

VOTING NAY Aldermen Cody and Gill

ABSENT AND NOT VOTING Alderman McKay

(McKay’s resignation)

Motion by Garrard, seconded by Gill, to accept the written resignation of Alderman John McKay and spread it upon the minutes.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Douglas Letoha requested the City waive sewer charges on the October 29, 1999 water/sewer bill due to a water line break at his house. He submitted the following repair bill for the Board’s review.

(Boudoin-Aimee/Letoha Repair Bill)

Motion by Garrard, seconded by McDonnell, to waive the sewer charges for Douglas Letoha at 406 Jackson Ave. as requested.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

(Committee for Coast-Wide Martin Luther King, Jr. Birthday Celebration – Ad for Souvenir Booklet)

Motion by Jalanivich, seconded by McDonnell, to purchase a $100.00 ad in the souvenir booklet for the Coast-Wide Martin Luther King, Jr. Birthday Celebration.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Marlene Walzer asked about the status of her sewer charge refund for 421 Bills Ave. The City Attorney reported he should have a response for the Board by the second meeting in January 2000.

Motion by Cody, seconded by McDonnell, to authorize the Mayor to contact Singing River EPA for a lighting study at the Civic Center.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Motion by Garrard, seconded by Jalanivich, to authorize the Mayor to contact the appropriate power company for a street lighting study on Cash Alley.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

Motion by McDonnell, seconded by Jalanivich to adjourn.

VOTING AYE ALL

VOTING NAY NONE

ABSENT AND NOT VOTING Alderman McKay

______________________________ _____________________________

City Clerk Mayor

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