A Regular Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 6:00 p.m. on October 2, 2001, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, McDonnell, Cody, Carvin, Dalgo and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell. Alderman Lloyd was temporarily absent.

Alderman Cody gave the Invocation.

Tim Striegel, Life Boy Scout of Troop 271, led the Pledge of Allegiance.

(Gulf Regional Planning Commission Letter)

Motion by Carvin, seconded by Cody, to approve the $6,150.00 funding request of Gulf Regional Planning Commission for FYE 2002 and authorize the release of funds after January 1, 2002.

VOTING AYE ALL

VOTING NAY NONE

TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd

Approve Minutes of Recess Meeting of September 13, 2001

Approve Minutes of Special Call Meeting of September 25, 2001

Pay Docket of Claims and spread docket summary upon the Minutes:

(Docket Summary)

Accept Action Report

Place Jill McDonnell on full time status as Human Resources Director/Risk Manager, effective October 1, 2001:

(McDonnell Full Time Letter)

Authorize payment of CAP Loans #1 ($2,850.69) and #2 ($4,844.35):

(CAP Loan Memo)

Increase returned check fee from $17.00 to $30.00, effective immediately:

(NSF Check Letter)

Authorize Police Chief to hire a substitute school crossing guard:

(Crossing Guard Letter)

Place Jennifer Tyre on full time status as Dispatcher, effective October 1, 2001, at Band 3/Step 2 ($9.78) of the salary scale:

(Tyre Full Time Letter)

Place Sean Blevins on full time status as Patrolman, effective October 1, 2001, at Band 4/Step 3 ($11.59) of the salary scale:

(Blevins Full Time Letter)

Place Ptn. Scott Clayton at Band 4/Step 4 ($11.85) of the salary scale, effective October 1, 2001:

(Clayton Salary Increase Letter)

Accept resignation of Ptn. James Knowles, effective September 14, 2001:

(Knowles Resignation)

Accept resignation of Det. James Hagan, effective October 5, 2001, and allow Police Chief to proceed with process to fill vacancy:

(Hagan Resignation)

Allow Firefighters Clint Foster and Adam Roe to attend courses outlined in Fire Chief’s memo of September 19, 2001, prepay necessary course fees and pay all other reasonable and actual expenses:

(Fire Training Memo)

Allow Spence Boyd to construct bulkhead at Lot 18 Bayou Sauvolle:

(Boyd Bulkhead Documents)

Approve Pay Request No. 3 from Graham Construction Co., Inc. ($58,803.30) regarding Ocean Springs Drainage Improvements Project No. #00-282-PF-01 and release payment upon receipt of funds from Mississippi Development Authority (Budgeted – Fund 107):

(Graham Invoice)

Approve Application for Payment No. 3 from ReflecTech ($650.00) regarding Mary C. O’Keefe Cultural Center Roof (Budgeted FYE 2001 – Fund 305):

(Reflectech Invoice)

Pay invoice from Carl Germany ($462.00) for architectural services regarding Mary C. O’Keefe Cultural Center Roof (Budgeted FYE 2001 – Fund 305):

(Germany Invoice)

Approve Change Order No. 1 regarding Mary C. O’Keefe Cultural Center Roof (-$350.00) and authorize Mayor to sign documents (Budgeted FYE 2001 – Fund 305):

(Change Order)

Authorize the City to enter into architectural contract with Bruce Tolar for Government St. Improvements in conjunction with Mississippi Forestry Commission Grant (Budgeted FYE 2002 – Fund 001):

(Tolar Letter)

Accept proposed impact fee ordinance and schedule public hearing for 6:30 p.m. on October 16, 2001:

(Impact Fee Letter)

Items g, m and n were removed from the Consent Agenda for further consideration.

Motion by Carvin, seconded by McDonnell, to approve the Consent Agenda, excluding items g, m and n.

VOTING AYE ALL

VOTING NAY NONE

TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd

After some discussion regarding item g of the Consent Agenda, the following motion was made:

Motion by McDonnell, seconded by Carvin, to approve item g of the Consent Agenda.

VOTING AYE ALL

VOTING NAY NONE

TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd

(4-way Stop Letter)

Motion by Gill, seconded by Carvin, to make the intersection of Riley Rd., Groveland Rd. and Shadowwood a 4-way stop and authorize the City Attorney to draft an amendment to the appropriate ordinance.

VOTING AYE ALL

VOTING NAY NONE

TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd

(McNamee Ave. Median Parking Letter)

Motion by Dalgo, seconded by Jalanivich, to accept the Police Chief’s recommendation to place "no parking" signs on the grass median on McNamee and authorize the City Attorney to draft an ordinance to prohibit parking on the street.

VOTING AYE ALL

VOTING NAY NONE

TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd

After some discussion regarding item m of the Consent Agenda, the following motion was made:

Motion by Carvin, seconded by Gill, to authorize the Audit/Finance Committee to study the Police Dept. and Fire Dept. pay scale, make a comparison with other municipalities and report back to the Board a recommendation.

VOTING AYE ALL

VOTING NAY NONE

TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd

After some discussion regarding item m of the Consent Agenda, the following motion was made:

Motion by Cody, seconded by Carvin, to approve item m of the Consent Agenda.

VOTING AYE ALL

VOTING NAY NONE

TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd

Motion by Jalanivich, seconded by Cody, to remove "Fireman Work Schedule" from the agenda.

VOTING AYE ALL

VOTING NAY NONE

TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd

At this time Monsignor Hannon approached the Board requesting a sponsorship for the Community Pharmacy Golf Tournament to be held on October 17, 2001: Angel Sponsor - $1,000.00; Guardian Sponsor - $500.00 or Friend Sponsor - $200.00. He explained that the Community Pharmacy helps those people who cannot afford to pay for their medicines.

Motion by Jalanivich, seconded by Gill, to take the request of Monsignor Hannon under Advisement.

VOTING AYE ALL

VOTING NAY NONE

TEMPORARILY ABSENT AND NOT VOTING Alderman Lloyd

(Eagle Point Sewer Extension)

The Public Works Director advised the Board that all engineering fees and all other fees and expenses associated with the Eagle Point Sewer Extension were included in the $350,000.00 budgeted for FYE 2002.

Motion by Jalanivich, seconded by Cody, to allow Moran, Seymour & Associates to complete the drawings and specifications for the Eagle Point sewer extension project and have a bid package prepared as soon as the Coastal Energy Impact Program (CEIP) grant funds have been received.

VOTING AYE ALL

VOTING NAY NONE

Motion by Carvin, seconded by Gill, to transfer the $89,687.26 remaining from the Cedar Point Expansion Project back to the sewer fund and authorize the City Clerk to amend the budget accordingly.

VOTING AYE ALL

VOTING NAY NONE

At this time City Planner Donovan Scruggs addressed the Board regarding the property at 900 Robinson Ave. He reported that an addition to the property had been started on Memorial Day weekend without a building permit or COA and that a stop work order had been issued. He outlined a brief history of the events concerning the property and asked that the Board deny a COA based upon the recommendation of the Historic Preservation Commission.

(HP Documents)

(Boudoin-Aimee/Lethoa Letter)

Doug Lethoa stated that he had requested the property be removed from the National Register of Historic Places and asked that issue be tabled until he had received a response to his request from the Federal Government. Alice Duckett, Chairperson for the Historic Preservation Commission, told the Board that such a response could take anywhere from 6 months to 2 years. The Board was advised that removal of the property from the National Register would not remove it from the local Historic District Ordinance and that unless the Board of Aldermen voted to it from the ordinance, the property would still have to comply with the Historic Preservation Guidelines.

Mr. Lethoa told the Board that he did not want to move the structure as recommended because he would have to remove an oak tree and the structure wouldn’t give the benefit to the kitchen that was needed for the business part of it.

It was noted that there were other issues involving the property and Mr. Lethoa was asked to work with the Historic Preservation Commission for a solution to bring the property into compliance.

Motion by McDonnell, seconded by Cody, to accept the recommendation of the Historic Preservation Commission with regard to the property at 900 Robinson St. and allow the property owner 60 days to come into full compliance.

VOTING AYE ALL

VOTING NAY NONE

The proposed revision to the Telecommunication Ordinance was held over until the next meeting.

(Wrigley/Breland Documents)

At this time discussion was held regarding the request of Randy Wrigley and Louis Breland for a special use permit for construction of mixed use residential development in the C-1 zone north of Groveland Rd. After listening to the Board’s concerns regarding the proposed development, Mr. Wrigley withdrew his request.

(St. Paul’s United Methodist Church Documents)

Motion by McDonnell, seconded by Cody, to accept the Planning Commission’s recommendation to grant a special use permit to St. Paul’s United Methodist Church for construction of a church in a C-3 zone at the northwest corner of Highways 57 and 90.

VOTING AYE Aldermen McDonnell, Cody and Gill

VOTING NAY Alderman Lloyd

VOTING ABSTAINED Aldermen Carvin and Dalgo

Motion by Jalanivich, seconded by Carvin, to appoint Kevin McCarthy to the Taxi Board to fill the unexpired term of Mrs. C. B. Fulton.

VOTING AYE ALL

VOTING NAY NONE

(Municipal Compliance Questionnaire FYE 2001)

Motion by Cody, seconded by Carvin, to accept the Municipal Compliance Questionnaire for FYE 2001 and spread it upon the minutes.

VOTING AYE ALL

VOTING NAY NONE

(Duchess Club Letter)

Motion by Jalanivich, seconded by Cody, to grant the Duchess Club a permit to place a banner at the corner of Highway 90 and Washington Ave. during the first two weeks in October 2001 to advertise their fundraiser fashion show to be held October 14, 2001.

VOTING AYE ALL

VOTING NAY NONE

Motion by Jalanivich, seconded by Cody, to authorize the City Attorney to research the issue of vendor license for fishermen selling seafood from their trucks and report back to the Board.

VOTING AYE ALL

VOTING NAY NONE

(Lawnscape Invoice & Moeller and Robinson Refunds)

Motion by Jalanivich, seconded by Cody, to issue a refund of the $200.00 damage deposits for the Ocean Springs Civic Center paid by Susan Moeller and Louise Robinson.

VOTING AYE ALL

VOTING NAY NONE

Motion by Cody, seconded by Jalanivich, to pay the invoice from Lawnscape in the amount of $1,130.00.

VOTING AYE ALL

VOTING NAY NONE

No one addressed the Mayor and Board of Aldermen at this time.

Motion by Carvin, seconded by Gill, to go into Closed Session to determine the necessity for an Executive Session.

VOTING AYE ALL

VOTING NAY NONE

Motion by Cody, seconded by Jalanivich, to go into Executive Session to discuss personnel matters in all departments and excuse the City Clerk.

VOTING AYE ALL

VOTING NAY NONE

The City Clerk announced to the audience that the Board had elected to go into Executive Session to discuss personnel matters in all departments.

After approximately 1 hour and 15 minutes the Executive Session ended and the following motion was made:

Motion by Cody, seconded by Carvin, to resume the Regular Session.

VOTING AYE ALL

VOTING NAY NONE

At this time item n of the Consent Agenda was addressed.

Motion by Cody, seconded by Gill, to approve item n of the Consent Agenda.

VOTING AYE ALL

VOTING NAY NONE

Motion by Cody, seconded by Jalanivich, to allow two Jackson County employees to ride to the State Fire Academy in the city vehicle with the Ocean Springs firemen attending the academy.

VOTING AYE ALL

VOTING NAY NONE

Motion by Cody, seconded by Gill, to recess until 6:00 p.m. on October 17, 2001.

VOTING AYE ALL

VOTING NAY NONE

______________________________ _____________________________

City Clerk Mayor

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