A Regular Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 7:00 p.m. on March 6, 2001, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Garrard, McDonnell, Cody, Cosper, Denyer and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell.

Alderman Cody gave the Invocation.

Boy Scouts Ron Hill and Bryan Asbury from Troop 271 led the Pledge of Allegiance.

(Boys & Girls Club – Release of Funds)

Motion by Gill, seconded by Cody, to release the $10,000.00 budgeted in FYE 2001 for the Boys & Girls Club of Jackson Co./Ocean Springs.

VOTING AYE ALL

VOTING NAY NONE

Joe Martin, on behalf of the Boys and Girls Club, thanked the City for it’s contribution and asked for assistance in locating a facility, or land for a facility, for the club.

Pay Docket of Claims and spread docket summary upon the Minutes

(Docket Summary)

Accept Police Report for January 2001

Accept Police Reserve Report for January 2001 and pay $240.00 stipend

Accept recommendation to utilize unit #50 as an unmarked unit so as not to hinder investigations by Police Dept.:

(Undercover Unit Letter)

Accept recommendation to promote Lt. Terry Harris, Traffic Division, to rank of Captain at Band 6/Step 3 of salary scale, effective March 7, 2001:

(Harris Promotion Letter)

Allow Court Clerk Kristy Jones to attend Municipal Court Clerk Seminar in Jackson on March 15-16, 2001, and pay all reasonable and actual expenses

Accept recommendation to hire Jennifer Ann Tyree as Dispatcher upon successful completion of all pre-employment requirements:

(Tyree Hire Letter)

Accept recommendation to place Officer John D. Flowers on permanent employee status:

(Flowers Permanent Letter)

Accept recommendation to place Dispatcher Caren Depreo on permanent employee status:

(Depreo Permanent Letter)

Accept recommendation to approve Pay Request No. 2 ($122,233.06) from Coastal Piping, Inc. regarding Ocean Springs Sewer Expansion Phase I:

(Coast Piping Invoice)

Accept recommendation to authorize City Clerk to advertise for bids for the Ocean Springs Drainage Improvements Project, CDBG Program No. 00-282-PF-01:

(CE Letter re: Advertise for Bids)

Accept recommendation to approve Pay Request No. 1 ($9,354.00) from Griner Drilling Service, Inc. regarding the plugging and capping of Deena Rd. and Carolyn Dr. water wells:

(Griner Invoice)

Accept recommendation to approve Pay Application No. 1 ($54,612.55) from Howell’s Nursery & Landscape, Inc. regarding Government St. Landscape Improvements Project and approve Change Order No. 1 (-$2,467.00), reducing total contract price to $64,231.25:

(Howell’s Invoice & Change Order)

Accept recommendation to pay invoice from Compton Engineering ($17,279.46) for construction phase service regarding the water and sewer lines relocation on Highway 90:

(Compton Invoice)

Accept recommendation to accept donation of up to four magnolia trees from Dr. J. Donald Matherne at 1106 E. Cherokee Glen and authorize Public Works Director to work with Dr. Matherne regarding removal and relocation of trees:

(Tree Donation Letter)

Accept recommendation regarding water connection fees and allow City Attorney to draft an amendment to the ordinance:

(Water Connection fee Letter)

Accept recommendation to pay invoice from Graham Construction Co., Inc. ($1,791.00) regarding sewer line repairs on Halstead Rd.:

(Graham Invoice)

Allow Asst. Building Official to attend SBCCI Residential Building Principles & Code Applications course in Bay St. Louis on April 9-12, 2001, prepay the $370.00 fee and pay all other reasonable and actual expenses

Accept Architect Carl Germany’s recommendation to approve Pay Application No. 3 ($11,286.00) from MLH, Inc. regarding Community Center Floors:

(MLH Invoice)

Approve revisions to Capital Improvements Revolving Loan No. 9-282-CP-01 and authorize Mayor to sign on behalf of City:

(SRF Loan Revisions)

Accept donation of Baby Grand Piano from Doris K. Leonard for the Ocean Springs Community Center, remove piano from her home and provide her with a receipt of value, and attach a plaque as requested:

(Piano Donation)

Pay Invoice from Kemp Associates, PA, ($5,985.00) regarding Comprehensive Plan:

(Kemp Invoice)

Pay Invoice from Kemp Associates, PA, (7,500.00) regarding Impact Fee Project:

(Kemp Invoice)

Motion by Garrard, seconded by Gill, to approve the Consent Agenda as presented.

VOTING AYE ALL

VOTING NAY NONE

Motion by Jalanivich, seconded by Cody, to pay the credit card bill from First USA Bank in the amount of $6,988.42, upon receiving all outstanding receipts and expense reports.

VOTING AYE ALL

VOTING NAY NONE

Motion by Cody, seconded by Gill, to allow Ptn. Sean Blevins to attend the Basic Law Enforcement Class in Long Beach, MS, on March 18-May 25, 2001, prepay the necessary course fee and pay all other reasonable and actual expenses.

VOTING AYE ALL

VOTING NAY NONE

Motion by Cody, seconded by Gill, to allow Capt. Ray Akins to attend Det. Capt. Louis Miller’s graduation from the 204^th Session of the FBI National Academy in Quantico, VA, on March 16, 2001, and pay all reasonable and actual expenses.

VOTING AYE ALL

VOTING NAY NONE

(Government St. – Pay #15)

Motion by Jalanivich, seconded by Cody, to accept the City Engineer’s recommendation to approve Application for Payment No. 15 (Federal Participating) from Kappa Development & General Contracting, Inc. in the amount of $26,610.00 regarding the Government St. Improvements Project and to issue payment upon the receipt of funds from MDOT.

VOTING AYE ALL

VOTING NAY NONE

(Government St. – Final Pay)

Motion by Jalanivich, seconded by Cody, to accept the City Engineer’s recommendation to approve Final Pay Application No. 16 (Federal Participating) from Kappa Development & General Contracting, Inc. regarding the Government St. Improvements Project and issue payments upon the receipt of funds from MDOT, but to hold the retainage until after final review and approval of punch list items by City Engineer.

VOTING AYE ALL

VOTING NAY NONE

(Water System Improvements – Final Summary Change Order)

Motion by Gill, seconded by Jalanivich, to accept the City Engineer’s recommendation to approve the Final Summary Change Order for the Ocean Springs Water System Improvements project in the amount of $15,984.21, thereby decreasing the final contract price to $492,496.69.

VOTING AYE ALL

VOTING NAY NONE

(Water System Improvements – Pay #5 and Final)

Motion by Gill, seconded by Cody, to accept the City Engineer’s recommendation to approve Pay Request No. 5 in the amount of $6,435.00 and Final Pay Request in the amount of $49,249.67 (retainage) from Kappa Development and General Contracting, Inc. regarding Ocean Springs Water System Improvements and to release payment upon receipt of funds from the DEQ’s Revolving Loan Fund Program, but to hold the retainage until all punch list items are complete and verified by the City Engineer.

VOTING AYE ALL

VOTING NAY NONE

(Resolution – Water System Improvements)

The Planning Director announced that Marco St. John had withdrawn his application to rezone 1111 Nelson Dr. from C-3 to R-1 and requested the matter be removed from the agenda.

(Community Center Doors -Proposal)

Motion by Garrard, seconded by McDonnell, to accept Architect Carl Germany’s recommendation to accept the alternate proposal (change order) from MLH, Inc. for automatic doors on the Community Center in the total amount of $8,840.00

VOTING AYE ALL

VOTING NAY NONE

Motion by Jalanivich, seconded by Denyer, to proceed with accepting proposals to install automatic door openers on the Senior Citizens Building.

VOTING AYE ALL

VOTING NAY NONE

(American Legion Auxiliary Girls State)

Motion by McDonnell, seconded by Jalanivich, to approve the purchase of a $100.00 ad in the American Legion Auxiliary Girls State Program.

VOTING AYE ALL

VOTING NAY NONE

Jane Beaugez asked the City to review Evergreen Cemetery to determine if there were any lots available for sale. She suggested there might be areas suitable for burial on the west or northwest slope.

Motion by Jalanivich, seconded by Gill, to authorize the City Clerk, City Engineer or whoever else is necessary to research old documents and deeds to ascertain if there are any plots left in Evergreen Cemetery.

VOTING AYE Aldermen Jalanivich, McDonnell, Cody, Cosper, Denyer and Gill

VOTING NAY Alderman Garrard

Gay Young commended the City Clerk for seeking a legal opinion regarding the issue of a republican primary in Ocean Springs and expressed his appreciation for the clarification gained by the answer.

Doug Denehie Of 503 Forrest Hill Dr. expressed concern over the continual denial by the DEQ of a permit to build a sports complex and announced he was circulating a petition he hoped City officials would present to the DEQ requesting a permit be issued.

A resident of Front Beach Dr. and Jackson Ave. asked if there would be a public forum for all candidates running in the 2001 municipal elections. Vicki Rhodes of the Ocean Springs Chamber of Commerce announced that the Chamber had plans to conduct several forums. In another matter, the resident suggested underground radar, dog sniffers or infrared aerial photography could be used to locate graves in Evergreen Cemetery.

Damian McKay, Program Director for the Ocean Springs Park Commission, voiced his idea of having a town social prior to the 1699 Landing where the candidates could be introduced.

Gay Young expressed concern about the soliciting occurring in his neighborhood after dark and asked if there were any restrictions. The Police Chief stated that although there were no restrictions per se, soliciting after 9:00 p.m. was discourage by the Police Dept.

John Greene of Ruskin Ave. advised the Board he had researched the Mississippi Code and asked that they read the document he provided to them with regard to Ocean Ave. He was concerned that the City was opening itself up for liability with what he considered was a private driveway on public property. He asked the Board to read the information and reconsider their actions on the issue. He referred to one part of the law which he claimed states that the City must have the agreement of the residents who have property adjacent to the street being improved.

Britt Sandblom commended the Public Work Dept. for handling a sewer problem for her and thanked the asst. building official for notifying her about the status of her two complaints.

Ross Dodds of 505 Front Beach Dr. expressed his dissatisfaction with the Comprehensive Plan and the costs paid to consultants. He suggested the City Planner and Mr. Frank Dulany, who had contributed much time on the plan, were capable of completing the plan without additional cost to the City.

Alderman Denyer suggested that lots 110, 111 and 112, Heron Bayou Subdivision, which were accepted by the City in lieu of recreation impact fees, were unsuitable for recreation purposes. He requested permission to work with the Park Superintendent and Program Director in reviewing the possibility of selling the lots and using the money to benefit the homeowners in the area. The question arose as to whether or not any recreational land or impact fees were donated for Phases 3 and 4 of the subdivision.

Motion by Denyer, seconded by Gill, to recess until 6:00 p.m. on March 20, 2001.

VOTING AYE ALL

VOTING NAY NONE

______________________________ _____________________________

City Clerk Mayor

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