A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 6:00 p.m. on September 13, 2001, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Lloyd, McDonnell, Cody, Carvin, Dalgo and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell.

Mayor Ainsworth gave the Invocation and led the Pledge of Allegiance.

Approve Minutes of Recess Meeting of August 30, 2001

Approve Minutes of Regular Meeting of September 4, 2001

Correct Minutes of Special Call Meeting of August 24, 2001, (Minute Book 30, page 68) to accurately reflect approval of $78,000.00 payment to Reflectech, Inc.:

(Minutes Correction)

Accept Action Report

Pay Docket of Claims and spread docket summary upon the Minutes:

(Docket Summary)

Reinstate two $300.00 petty cash funds in Police Dept. for FYE 2002:

(Petty Cash Memo)

Accept September 6, 2001, recommendation regarding water/sewer connection fees and make the current procedure a City policy:

(W/S Connection Policy)

Authorize City Clerk to advertise for the following term bids with specifications provided by Public Works: Corrugated Polyethylene Plastic Culvert & Fittings, Wooden Fence, Chain Link Fence, Recycled Asphalt (Delivered & Picked Up), Hot Mix Asphalt Per Ton, Hot Mix Asphalt (Laid in Place), Concrete (Delivered):

(Bid Items)

Pay invoice from Twin L Construction ($1,634.60 – retainage) regarding street panel repairs on Guilford Rd., Magnolia Bayou Dr., Fernwood Dr., Dijon Ave. and Bergerac Ln.:

(Twin L Invoice)

Pay invoice from Twin L Construction ($2,166.20 – retainage) regarding sidewalk restoration:

(Twin L Invoice)

Accept Building Report for August 2001

Accept Code Enforcement Officer’s recommendation to allow Public Works to cut grass and clear debris at 328 Teringo Circle and allow boarding up of house to be bid out:

(Bldg. Letter)

Pay City Attorney’s bill for August 2001 ($3,850.00)

Authorize Mayor to sign CAP Loan No. 0-282-CP-01 Loan Agreement and Promissory Note Modification ($226,885.00):

(CAP Loan Documents)

Pay invoice from Jimmy G. Gouras ($6,200.00) for administrative services regarding CDBG #00-282-PF-01, Cash Alley Drainage

(Gouras Invoice)

Approve Application for Payment No. 2 from Reflectech, Inc. ($10,775.00) regarding Mary C. O’Keefe Center Roof:

(Reflectech Invoice)

Items e and g were removed from the Consent Agenda for further consideration.

Motion by McDonnell, seconded by Jalanivich, to approve the Consent Agenda, excluding items e and g.

VOTING AYE ALL

VOTING NAY NONE

(FYE 2002 Budget)

Motion by Cody, seconded by Dalgo, to adopt the Budget for FYE 2002 as presented.

VOTING AYE ALL

VOTING NAY NONE

(Tax Levy Resolution FY 2001-2001)

Motion by Cody, seconded by Dalgo, to adopt the above and foregoing Resolution.

VOTING AYE ALL

VOTING NAY NONE

At this time discussion was held regarding item e of the Consent Agenda. The City Clerk recommended excluding the claims from Cable One and Singing River Hospital from the Docket of Claims, and paying only $1,283.93 of the claim from City Publishing, as some items were being returned.

Motion by Cody, seconded by Jalanivich, to approve item e of the Consent Agenda, excluding the claims from Cable One and Singing River Hospital, and to pay only $1,283.93 of the claim from City Publishing.

VOTING AYE ALL

VOTING NAY NONE

Motion by Dalgo, seconded by McDonnell, that the extra responsibilities granted to the City Clerk and City Auditor include for the next 120 days approval to question any requisitions and purchase orders, and to grant Aldermen Lloyd and Dalgo the authority to approve requisitions and purchase orders in the absence of the Mayor and Mayor Pro Tem.

VOTING AYE ALL

VOTING NAY NONE

Motion by McDonnell, seconded by Dalgo, to direct the City Clerk to note "budgeted" or "unbudgeted" and the remaining fund/account balance on all agenda items concerning expenditures.

VOTING AYE ALL

VOTING NAY NONE

The Fire Chief reported that the City had received a $108,000.00 equipment grant with a 10% City match to be paid from the Fire rebate monies received from the State. He added that he was awaiting word on approval of a $50,000.00 grant, also with a 10% City match requirement.

The Fire Chief was asked to review the current work schedule for firemen and report back to the Board at the next meeting with a recommendation.

The City Engineer reported that MDOT had granted approval for the Highway 90/Holcomb Blvd. crossing and that he expected to be able to advertise for bids in about one week. He added that the City’s portion of the project would be 20%, with the remainder to be paid by the State.

After some discussion regarding item g of the Consent Agenda, the following motion was made:

Motion by Dalgo, seconded by McDonnell, to approve item g of the Consent Agenda.

VOTING AYE ALL

VOTING NAY NONE

City Attorney Oscar Jordan introduced the Mayor and Board of Aldermen to Attorney Ralph King, who would be sitting in for Mr. Jordan’s during his brief absence from the United States.

Appointment to the Taxi Board was held over until the next meeting.

The request for FYE 2002 funding from Gulf Regional Planning Commission was held over until the next meeting.

Motion by Gill, seconded by Cody, to place Deana Rd. on the Jackson County Master Road List.

VOTING AYE ALL

VOTING NAY NONE

No one from the audience addressed the Mayor and Board of Aldermen at this time.

Motion by Dalgo, seconded by Carvin, to adjourn.

VOTING AYE ALL

VOTING NAY NONE

______________________________ _____________________________

City Clerk Mayor

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