A Recess Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs was called to order by Mayor Ainsworth at 6:00 p.m. on June 19, 2001, at City Hall in the City of Ocean Springs. Present were Aldermen Jalanivich, Garrard, McDonnell, Cody, Cosper, Denyer and Gill, City Attorney Oscar Jordan and City Clerk Adrienne Howell.

Alderman Cody gave the Invocation.

Mayor Ainsworth led the Pledge of Allegiance.

At this time Mayor Ainsworth presented plaques to outgoing Aldermen Joe Garrard, Larry Cosper and Greg Denyer for their years of dedicated service to the City of Ocean Springs.

Approve Minutes of Recess Meeting of May 15, 2001, as presented

Approve Minutes of Regular Meeting of June 5, 2001, as presented

Approve Minutes of Recess Meeting of June 6, 2001, as presented

Approve Minutes of Special Call Meeting of June 13, 2001, as presented

Accept Action Report

Pay Docket of Claims and spread docket summary upon the Minutes:

(Docket Summary)

Accept recommendation to authorize Mayor to sign Answer to Complaint to Confirm Tax Title, Civil Action No. 2001-1189 GB, "Stanley Ellis v. Joseph Ely, City of Ocean Springs, et al":

(Tax Confirmation Suit Answer Letter)

Accept recommendation to accept Assessment and Homestead changes for May 2001 and spread them upon the minutes:

(Tax Changes)

Accept memorandum regarding termination of temporary employment of Charlotte Diane Hufstetler and place it upon the minutes:

(Hufstetler termination)

Allow Jill McDonnell and Adrienne Howell to attend Speakers Forum in Pascagoula on July 12, 2001 (registration $25.00 each) and allow Jill McDonnell and Nancy Humes to attend PERS Professional Training for Payroll/Personnel Staff in Pearl on July 25, 2001, prepay registration fees and pay all other reasonable and actual expenses

Allow City Clerk Adrienne Howell to serve on the Mississippi Municipal Clerk’s Association Advanced Education Committee

Accept Police Report for April 2001

Accept recommendation to approve Michael Castelin as a Police Reservist for City of Ocean Springs:

(Reservist Memo)

Accept recommendation to hire James William Knowles and Darren "Scott" Clayton, contingent upon successful completion of all pre-employment requirements, and place them on 12 months probation:

(Knowles & Clayton Hire Letter)

Accept Fire Report for May 2001

Accept recommendation to pay invoice from Twin L Construction, Inc. ($4,327.20) regarding sidewalk/street repair:

(Twin L Invoice)

Accept recommendation to pay invoices from Twin L Construction, Inc. ($5,773.50 and $3,290.40) regarding sidewalk/street repair:

(Twin L Invoice)

Accept recommendation to approve Pay Application No. 6 from Dependable Plumbing ($67,562.51) regarding Hwy 90 Utility Relocation:

(Dependable Plumbing Invoice)

Accept recommendation to move Thomas Wallace from laborer position to Tractor Operator at Band 2/Step 1 ($8.27/hr):

(Wallace Promotion Letter)

Accept recommendation to pay invoice from Graham Construction Co., Inc. ($199.00 – retainage) regarding work performed on Halstead Rd.:

(Graham Invoice)

Accept recommendation to pay invoice from Graham Construction Co., Inc. ($10,697.85) regarding sewer repairs on Holly St.:

(Graham Invoice)

Accept recommendation to pay invoice from Twin L Construction, Inc. ($6,104.70) regarding sidewalk/street repair:

(Twin L Invoice)

Accept recommendation to pay invoice from Twin L Construction, Inc. ($2,823.29 - retainage) regarding sidewalk/street repair:

(Twin L Invoice)

Accept Building Report for May 2001

Accept recommendation to approve payment of invoice from New South Architects, PPLC (Carl Germany) ($28,800.00) regarding Mary C. O’Keefe Cultural Center and request funds from HUD:

(Architect Invoice)

Accept recommendation to adopt Resolution Authorizing Submittal of Application and Commitment of Matching Funds for 2001 Transportation Enhancement Tree Planting Program and authorize Mayor to sign on behalf of City:

(Resolution – Tree Planting Program)

Pay City Attorney’s bill for May 2001 ($2,360.00)

Accept Architect Carl Germany’s recommendation to approve Pay Application No. 5 from MLH, Inc. ($8,840.00) regarding Community Center Floor:

(MLH Invoice)

Pay invoice from Architect Carl Germany ($5,373.78) for architectural services regarding the Ocean Springs Community Center:

(Germany Invoice)

Motion by McDonnell, seconded by Denyer, to approve the Consent Agenda as presented.

VOTING AYE ALL

VOTING NAY NONE

(Ladnier Letter re: TOPS & rental fees)

Motion by Garrard, seconded by Gill, to accept the letter from Robert Ladnier, Director of Rental Facilities, and spread it upon the Minutes.

VOTING AYE ALL

VOTING NAY NONE

At this time City Auditor Mark Toups presented the Board with the Annual Audit Report for FYE 2000. After some discussion regarding the report and management letter, the following motion was made.

Motion by Garrard, seconded by Gill, to accept the Annual Audit Report for FYE 2000 as presented by City Auditor Mark Toups and direct the Mayor to schedule a work session at a later date to address the individual items outlined in the report.

VOTING AYE ALL

VOTING NAY NONE

(OS Drainage Improvements Letter)

Motion by Denyer, seconded by McDonnell, to proceed with the Ocean Springs Drainage Improvements Project, CDBG #00-282-PF-01, using the alternate route at an estimated cost of $369,143.00.

VOTING AYE Aldermen Jalanivich, Garrard, McDonnell, Cody, Denyer and Gill

VOTING NAY NONE

VOTING ABSTAINED Alderman Cosper

(Letter - Policy for Hiring of Convicted Felons)

Motion by Denyer, seconded by Garrard, to allow the Mayor, City Attorney and Public Works Director to review the policy prohibiting the hire of convicted felons and report back to the Board with a recommendation.

VOTING AYE Aldermen Jalanivich, Garrard, McDonnell, Cody, Cosper and Denyer

VOTING NAY Alderman Gill

(Resolution – State of Emergency re: Tropical Storm Allison)

Motion by Jalanivich, seconded by McDonnell, to adopt the above resolution re-declaring Ocean Springs a state of emergency due to Tropical Storm Allison.

VOTING AYE ALL

VOTING NAY NONE

The Director of Community Development and Planning reported that the lot cleaning hearing for 328 Teringo Circle would be held on July 3, 2001.

(Gunn Documents)

Motion by Jalanivich, seconded by Denyer, to accept the Asst. Building Official’s recommendation to issue a permit to Clyde H. Gunn, III, for construction of a pier, boathouse and deck at 615 East Beach Dr.

VOTING AYE ALL

VOTING NAY NONE

(Zuber COA)

Motion by Cody, seconded by Denyer, to accept the recommendation of the Historic Preservation Commission with regard to the COA for Hank Zuber at 1105 Bowen Ave.

VOTING AYE Aldermen Garrard, McDonnell, Cody, Cosper, Denyer and Gill

VOTING NAY NONE

VOTING ABSTAINED Alderman Jalanivich

(Boudin-Aimee COA)

Motion by Jalanivich, seconded by Denyer, to accept the City Planner’s recommendation to deny the request of Pamela Boudin-Aimee for a COA at 900 Robinson St. and to require that the structure be removed if a revised application with the proper documents has not been submitted to the Historic Preservation Commission within 30 days.

VOTING AYE ALL

VOTING NAY NONE

Gordon Richerson’s request for removal of a sycamore tree at 2811 Lawnwood Dr. was tabled until the July 9, 2001, meeting.

(MS Forestry Commission Grant – Washington Ave./Government St.)

Motion by Cosper, seconded by Cody, to accept the City Planner’s recommendation to allow the Mayor to sign the Mississippi Forestry Commission Agreement for performance of work under the Urban and Community Forestry Assistance Program Grant for Washington Ave./Government St. and allow the Mayor to sign said document on behalf of the City.

VOTING AYE ALL

VOTING NAY NONE

(Stewart Documents)

Motion by Jalanivich, seconded by Garrard, to accept the Planning Commission’s recommendation to grant a lot split to Larry Stewart for his property at 43 Pittman Rd.

VOTING AYE ALL

VOTING NAY NONE

(Comprehensive Plan)

Motion by Cosper, seconded by Garrard, to accept the Planning Commission’s recommendation to approve the 20-Year Comprehensive Plan for the City of Ocean Springs.

VOTING AYE ALL

VOTING NAY NONE

(Kemp Assoc. Invoice – Comprehensive Plan)

Motion by Garrard, seconded by Denyer, to pay the invoice from Kemp Associates, PA in the amount of $21,787.99 regarding the Comprehensive Plan.

VOTING AYE Aldermen Jalanivich, Garrard, Cody, Cosper, Denyer and Gill

VOTING NAY Alderman McDonnell

(Timmerman Refund Letter)

Motion by Cody, seconded by Denyer, to accept the City Planner’s recommendation to refund Christina Timmerman $305.47 for a second ¾ inch water meter for 57 Lake View Dr. as second meters are not currently allowed in the subdivision.

VOTING AYE ALL

VOTING NAY NONE

MAIN MOTION by Jalanivich, seconded by Denyer, to direct the City Engineer, Public Works Director and City Planner to develop a list of needed improvements to the Subdivision Regulations and authorize the City Attorney to draft an amendment to the appropriate ordinance.

AMENDED MOTION by Jalanivich, seconded by Gill, to submit the list of needed improvements to the Subdivision Regulations to the Planning Commission for review prior to Board approval and the City Attorney drafting an amendment to the ordinance.

AMENDED MOTION VOTING AYE ALL

AMENDED MOTION VOTING NAY NONE

MAIN MOTION VOTING AYE ALL

MAIN MOTION VOTINGN AY NONE

Motion by Gill, seconded by Jalanivich, to direct the City Planner to report back to the Board with his finding to the solution of having second water meters installed for property owners on an as-needed basis in Lake View Subdivision, Phase II.

VOTING AYE ALL

VOTING NAY NONE

(Brou Letter)

Motion by McDonnell, seconded by Cody, to accept the letter from Claire Brou regarding debris at the Ocean Springs Seafood property and spread it upon the minutes.

VOTING AYE Aldermen Jalanivich, Garrard, McDonnell, Cody, Cosper and Gill

VOTING NAY NONE

VOTING ABSTAINED Alderman Denyer

(Election Results – June 5, 2001)

Motion by Garrard, seconded by McDonnell, to accept the Certification of Election for the June 5, 2001 General Election and spread the documents upon the minutes.

VOTING AYE ALL

VOTING NAY NONE

Mike Teter of the Mississippi Vietnam Veterans Memorial Committee announced the 572^nd Air Force Band would be performing an open-air concert at the Memorial at 6:00 p.m. on June 27, 2001, open to the public, and requested assistance from the City in advertising the event. He also announced that a freestanding mast donated by the Navy would be erected at the Memorial. He stated that Ingalls Shipbuilding had agreed to assemble, sandblast and paint the mast and that the Navy Seabees would build the supporting structure for it. He asked for assistance from the City with the $6,000.00 needed for materials for the installation.

(Mary C. O’Keefe Property Split/Transfer Documents)

Motion by Garrard, seconded by McDonnell, to approve the Mary C. O’Keefe Center/Taconi School property split and authorize the Mayor to execute the necessary documents, contingent upon concurrence by the City Attorney.

VOTING AYE ALL

VOTING NAY NONE

Motion by Gill, seconded by Jalanivich, to authorize the appropriate Power Company to perform a street lighting study on Riley Rd. between CCC Camp Rd. and Ocean Springs/Vancleave Rd.

VOTING AYE ALL

VOTING NAY NONE

Doug Denehie inquired as to the status of the sports complex. Mayor Ainsworth advised him that he, City Attorney Oscar Jordan and District 5 Supervisor John McKay were meeting with the Lt. Governor’s office on July 5^th to try to further the project.

Ross Dodds requested street striping on Harbor Dr., LaFontaine and Washington Ave.

Architect Carl Germany announced that plans for the Mary C. O’Keefe Center were complete and would be reviewed by the Dept. of Archives and History in four weeks. He added that two weeks following their review the project would be ready for bid.

John Blossman thanked the Board for their service during the past four years, stating the community had been very well served.

Motion by Jalanivich, seconded by McDonnell, to go into closed session to determine the necessity for an executive session.

VOTING AYE ALL

VOTING NAY NONE

Motion by McDonnell, seconded by Jalanivich, to go into executive session to discuss personnel matters in the Fire and Administration Departments, and excuse the City Clerk.

VOTING AYE ALL

VOTING NAY NONE

The City Clerk announced to the audience that the Board had elected to go into executive session to discuss personnel matters in the Fire and Administration Departments.

After approximately 30 minutes the executive session ended.

Motion by McDonnell, seconded by Cody, to resume the regular session.

VOTING AYE ALL

VOTING NAY NONE

Motion by Cody, seconded by Jalanivich, to accept the Fire Chief’s recommendation to promote Crispus Medley to Lieutenant, effective Friday, June 22, 2001, at Band 5/Step 4 of the salary scale and place him on six months probation.

VOTING AYE ALL

VOTING NAY NONE

Motion by Jalanivich, seconded by Gill, to adjourn.

VOTING AYE ALL

VOTING NAY NONE

______________________________ _____________________________

City Clerk Mayor

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